Administrative Assistant

F. Hoffmann-La Roche AG; Rotkreuz; Vor Ort; CHF 65.000 - 90.000; Vollzeit

Zusammenfassung

Roche is seeking an Administrative Assistant to provide organizational and HR support within Global Diagnostics Procurement. You will assist with onboarding, travel logistics, and team coordination while ensuring accurate ERP and document management.

The role requires a university degree or KV apprenticeship, 1–3+ years in similar roles, and fluency in English and German. Strong organization and independent work style are essential.

Qualifikationen

• University degree or commercial apprenticeship (KV) preferred.
• 1 to 3+ years of experience in a similar administrative or business support role.
• Business fluency in English and German (both spoken and written) is required.
• Highly organized, proactive, discreet, and solution-oriented with strong attention to detail.
• Nice to have SAP, Simplebuy (myBuy), or Cornerstone LMS.

Aufgaben

• Executive & Operational Support: provide high-level administrative support to DOP leaders, including calendar management and cross-team backup.
• Travel & Event Coordination: manage travel logistics and expense reporting, and plan meetings and events.
• New Hire Onboarding: handle onboarding for new Direct Procurement employees including provisioning and training paths.
• Training Matrix Implementation: support rollout with People Leaders and guidance throughout.
• Workforce Administration: assist HR administration for external employees and consultants.
• Support Leadership Team operations, huddles, and workshops using Monday.com or similar tools.
• Maintain the department’s G-Site, SOPs, and resource templates.

Kenntnisse

Google Workspace

MS Office

Monday.com

English fluency

German fluency

Ausbildung

University degree or KV apprenticeship

Tools

Google Workspace

MS Office

Monday.com

Jobbeschreibung

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

At Roche, we do now what patients need next. Global Diagnostics Procurement (DOP) is a high-performing, world-class team of approximately 200 enthusiastic professionals committed to driving value with our suppliers worldwide. Operating from diverse, multicultural locations globally, we source and manage our supplier base, develop and execute category strategies, and continually digitize processes to support sustainable business growth.

If you aspire to make a significant impact, DOP is the place for you.

The Opportunity

As an Administrative Assistant, your day-to-day responsibilities will focus on Organizational & Administrative Support, Onboarding & HR Administration, and Team Coordination & Digital Workplace.

• Executive & Operational Support: Provide high-level administrative support to DPLT leaders, including proactive inbox management, complex global calendar scheduling, and active cross-team backup coverage.
• Travel & Event Coordination: Manage end-to-end business travel logistics and expense reporting, alongside the full-lifecycle planning and execution of meetings, seminars, and team events.
• New Hire Onboarding: Manage the full onboarding lifecycle for new Direct Procurement employees, including administrative requests (hardware/software provisioning) and evaluating/assigning appropriate training paths.
• Training Matrix Implementation: Partner closely with People Leaders to ensure the smooth transition and implementation of the Training Matrix, providing active guidance throughout the process.
• Workforce Administration: Provide time-management system support to the Procurement team and handle HR administration for external employees and consultants.
• Support Leadership Team operations, huddles, and workshops by tracking action items on Monday.com or related platforms.
• Help maintain the department’s internal G‑Site, standard operating procedures (SOPs), and resource templates.

Who You Are

To be successful in this role, you will ideally bring the following qualifications and competencies:

• Education & Experience: University degree or commercial apprenticeship (KV) preferred, with 1 to 3+ years of experience in a similar administrative or business support role.
• Digital Savviness: Strong proficiency in Google Workspace (G‑Suite, Google Drive, Calendar, G‑Sites) and MS Office. Experience with task management tools like Monday.com is a strong plus.
• Language Skills: Business fluency in English and German (both spoken and written) is mandatory.
• Mindset & Working Style: Highly organized, proactive, discreet, and solution-oriented with strong attention to detail. Ability to work independently while acting as a collaborative team player.
• Nice to have: Familiarity with SAP, Simplebuy (myBuy), or Cornerstone LMS.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer. We believe it’s urgent to deliver medical solutions right now - even as we develop innovations for the future.

We are passionate about transforming patients’ lives. We are courageous in both decision and action. And we believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. We are proud of who we are, what we do, and how we do it. We are many, working as one across functions, across companies, and across the world. We are Roche.