Administrative Assistant

Roche; Risch-Rotkreuz; On-site; CHF 60,000 - 76,000; Full time

Job summary

Roche seeks an Administrative Assistant in Global Diagnostics Procurement (DOP) to deliver organizational and HR support, onboarding, and team coordination. You will manage calendars, travel logistics, and onboarding for new staff, while keeping training matrices and HR processes running smoothly.

You’ll partner with People Leaders to implement the Training Matrix, administer time-management and vendor tools, and help maintain SOPs and internal sites. Fluency in English and German is required.

Qualifications

• University degree or KV apprenticeship preferred with 1–3+ years in admin or support roles.
• Strong skills in Google Workspace and MS Office; Monday.com is a plus.
• Business fluency in English and German (speaking and writing).
• Highly organized, proactive, discreet and detail oriented; able to work independently yet collaboratively.
• Familiarity with SAP, Simplebuy (myBuy) or Cornerstone LMS is a plus.

Responsibilities

• Provide high-level administrative support to DOP leaders including calendar management and inbox handling.
• Coordinate end-to-end travel logistics and expense reporting for the team.
• Manage onboarding lifecycle for new Direct Procurement employees and training paths.
• Support Training Matrix implementation with People Leaders and HR teams.
• Provide HR administration for external employees and consultants; manage time-tracking/support in Monday.com.
• Support Leadership Team operations, huddles, and workshops via Monday.com and related platforms.
• Maintain SOPs, G-Site, and resource templates for the department.

Skills

English fluency

German fluency

Organizational skills

Proactive

Discretion

Independent working

Education

University degree or KV apprenticeship

Tools

Google Workspace

MS Office

Monday.com

SAP

myBuy / Simplebuy

Cornerstone LMS

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

At Roche, we do now what patients need next. Global Diagnostics Procurement (DOP) is a high-performing, world-class team of approximately 200 enthusiastic professionals committed to driving value with our suppliers worldwide. Operating from diverse, multicultural locations globally, we source and manage our supplier base, develop and execute category strategies, and continually digitize processes to support sustainable business growth. If you aspire to make a significant impact, DOP is the place for you.

The Opportunity

As an Administrative Assistant, your day-to-day responsibilities will focus on Organizational & Administrative Support, Onboarding & HR Administration, and Team Coordination & Digital Workplace, including:

• Executive & Operational Support: Provide high-level administrative support to DPLT leaders, including proactive inbox management, complex global calendar scheduling, and active cross-team backup coverage.

• Travel & Event Coordination: Manage end-to-end business travel logistics and expense reporting, alongside the full-lifecycle planning and execution of meetings, seminars, and team events.

• New Hire Onboarding: Manage the full onboarding lifecycle for new Direct Procurement employees, including administrative requests (hardware/software provisioning) and evaluating/assigning appropriate training paths.

• Training Matrix Implementation: Partner closely with People Leaders to ensure the smooth transition and implementation of the Training Matrix, providing active guidance throughout the process.

• Workforce Administration: Provide time-management system support to the Procurement team and handle HR administration for external employees and consultants.

• Support Leadership Team operations, huddles, and workshops by tracking action items on Monday.com or related platforms.

• Help maintain the department’s internal G-Site, standard operating procedures (SOPs), and resource templates.

Who You Are

To be successful in this role, you will ideally bring the following qualifications and competencies:

• Education & Experience: University degree or commercial apprenticeship (KV) preferred, with 1 to 3+ years of experience in a similar administrative or business support role.

• Digital Savviness: Strong proficiency in Google Workspace (G-Suite, Google Drive, Calendar, G-Sites) and MS Office. Experience with task management tools like Monday.com is a strong plus.

• Language Skills: Business fluency in English and German (both spoken and written) is mandatory.

• Mindset & Working Style: Highly organized, proactive, discreet, and solution-oriented with strong attention to detail. Ability to work independently while acting as a collaborative team player.

• Nice to have: Familiarity with SAP, Simplebuy (myBuy), or Cornerstone LMS.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.