Administrative Assistant (m/f/d)

Roche; Basel; On-site; CHF 75,000 - 95,000; Full time

Job summary

Roche is seeking an experienced administrative professional to support the Head of technical Product Management & Strategy within the Supply Chain Management department. The role focuses on organizing meetings, coordinating cross-departmental activities, handling travel and expenses, and maintaining accurate records in TouchPoint and intranet systems.

You will work with senior colleagues in a dynamic environment, requiring strong communication, multitasking, and a proactive approach to

Qualifications

• Senior experience in administrative duties and proficiency with office applications.
• Self-directed and able to work with minimal supervision.
• Strong writing and interpersonal communication, including persuasion and influence.
• Excellent organizational and project coordination skills; takes initiative.
• Attention to detail and ability to manage multiple projects simultaneously.
• Strong teamwork and willingness to contribute to the team spirit.
• Good command of German and English.

Responsibilities

• Manage day-to-day activities and meeting schedules, coordinating internal and external meetings and videoconferences.
• Own operating rhythm and align agendas across departments and functions.
• Support the department in dealing with other departments, affiliates, sites and 3rd parties.
• Organize travel, courses and seminars with Travel Center or external parties.
• Handle expense accounts and keep databases up-to-date (TouchPoint, intranet, contacts).
• Prepare visitor programs and onboarding of new employees (PTST-LT members).
• Account assignment of invoices for Head of technical Product Management & Strategy.

Skills

German language

English language

Office applications

Multi-tasking

Tools

TouchPoint

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The department Supply Chain Management (PTS) designs and manages the end-to-end product supply chains from raw materials to final product throughout the whole life-cycle. You would be responsible for a wide range of administrative duties for the Head of technical Product Management & Strategy. Working in a team environment, a wide variety of situations and responsibilities for confidential and time-sensitive material in fast paced, dynamic setting will be handled. Experience and mature discernment is essential in planning and accomplishing goals as will the ability to multitask and prioritize with minimal supervision.

The opportunity

Key tasks include but are not limited to the following areas:

• Manage day-to-day activities and meeting schedules by organizing and coordinating internal and external meetings, videoconferences, teleconferences, telepresence meetings

• Own PTST-LT operating rhythm and coordinate with other departments or functions to align agenda

• Support the department in dealing with other departments, affiliates, sites and 3rd parties

• Organize travel, courses and seminars in cooperation with the in-house travel center and/or external parties if needed

• Handling of expense accounts, keep databases up-to-date (TouchPoint, address lists, intranet, team and affiliates’ contact)

• Prepare visitor programs, prepare entrance and leaving of employees and support new employees (PTST-LT members)

• Account assignment of invoices for Head of technical Product Management & Strategy

Who you are

• Senior experience in the entire spectrum of administrative duties including proficiency with all office applications

• Self-directed and able to work with minimal supervision

• Highly skilled in writing and interpersonal communication, including persuasion and influence

• Strong organizational and project coordinator skills with a willingness to take initiative, displays professionalism in all internal and external endeavors

• Successful experience indicating attention to detail, quality of work, ability to work independently and in teams, strong follow-up skills and ability to manage multiple projects simultaneously

• Strong team player, e.g. good interpersonal skills and willingness to contribute to the team spirit

• Good command of German and English

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.