Administrative Assistant (m/f/d)

F. Hoffmann-La Roche AG; Basel; On-site; CHF 80,000 - 110,000; Full time

Job summary

Roche Basel seeks an experienced administrative professional to support the Head of technical Product Management & Strategy. You will coordinate day-to-day activities, manage meetings, travel arrangements, and expense processing in a fast-paced setting while handling confidential information with discretion.

The role demands strong writing, organizational and communication skills, plus fluency in German and English. Self-directed with teamwork, you’ll contribute to Roche’s collaborative culture.

Qualifications

• Senior experience in administrative duties with proficiency in office applications.
• Self-directed and able to work with minimal supervision.
• Strong writing and interpersonal communication skills, with the ability to persuade and influence.
• Excellent organizational and project coordination abilities, and initiative.
• Attention to detail, quality of work, and ability to manage multiple projects.

Responsibilities

• Manage day-to-day activities and meetings for the Head of technical Product Management & Strategy.
• Coordinate internal and external meetings, videoconferences, and telepresence events.
• Organize travel, courses, and seminars with the travel center or external parties.
• Handle expense accounts and keep databases up-to-date.
• Prepare visitor programs and onboarding support for new employees.
• Account assignment of invoices for Head of technical Product Management & Strategy.

Skills

Administrative expertise

Writing skills

Interpersonal communication

German and English

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The department Supply Chain Management (PTS) designs and manages the end-to-end product supply chains from raw materials to final product throughout the whole life-cycle. You would be responsible for a wide range of administrative duties for the Head of technical Product Management & Strategy. Working in a team environment, a wide variety of situations and responsibilities for confidential and time-sensitive material in fast paced, dynamic setting will be handled. Experience and mature discernment is essential in planning and accomplishing goals as will the ability to multitask and prioritize with minimal supervision.

The opportunity

• Manage day-to-day activities and meeting schedules by organizing and coordinating internal and external meetings, videoconferences, teleconferences, telepresence meetings
• Own PTST-LT operating rhythm and coordinate with other departments or functions to align agenda
• Support the department in dealing with other departments, affiliates, sites and 3rd parties
• Organize travel, courses and seminars in cooperation with the in-house travel center and/or external parties if needed
• Handling of expense accounts, keep databases up-to-date (TouchPoint, address lists, intranet, team and affiliates’ contact)
• Prepare visitor programs, prepare entrance and leaving of employees and support new employees (PTST-LT members)
• Account assignment of invoices for Head of technical Product Management & Strategy

Who you are

• Senior experience in the entire spectrum of administrative duties including proficiency with all office applications
• Self-directed and able to work with minimal supervision
• Highly skilled in writing and interpersonal communication, including persuasion and influence
• Strong organizational and project coordinator skills with a willingness to take initiative, displays professionalism in all internal and external endeavors
• Successful experience indicating attention to detail, quality of work, ability to work independently and in teams, strong follow-up skills and ability to manage multiple projects simultaneously
• Strong team player, e.g. good interpersonal skills and willingness to contribute to the team spirit
• Good command of German and English

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer. We believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives. We are courageous in both decision and action. And we believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. We are proud of who we are, what we do, and how we do it. We are many, working as one across functions, across companies, and across the world. We are Roche.