Youth Program Coordinator Intern

Circuit Stream; Calgary; On-site; CAD 25,003 - 35,610; Full time

Benefits offered by this job

Collaborative work environment

Flexible working hours

Professional development opportunities

Job summary

An educational organization in Calgary is looking for a Youth Program Coordinator to manage summer camp operations. This in-person role requires 1-2 years of experience in youth programming and comfort with various educational software. Responsibilities include overseeing daily camp logistics, supporting instructors, and maintaining communication with parents. The position is for a temporary full-time duration of up to 9 weeks, with a competitive hourly wage of $22 plus vacation pay.

Qualifications

• 1-2 years’ experience in coordinating summer camp programming or youth programs.
• Comfort with educational systems and software.
• Valid First-Aid and CPR certification required.

Responsibilities

• Oversee daily operations of the summer camp.
• Engage with parents to update and address concerns.
• Monitor student satisfaction and resolve issues.

Skills

Communication skills

Time management

Team collaboration

Adaptability

Education

Post-secondary diploma or degree in education or related field

Tools

Learning Management System D2L

Google Docs

Slack

Job description

Where education meets innovation. At Circuit Stream, we offer skill-based, online programs for adults ready to upskill or reskill and an innovative summer camp experience for youth in fields like technology and business. We partner with the best universities in North America to deliver hands‑on, practical learning that opens doors to future opportunities.Whether you’re building your career or helping others build theirs, you’ll thrive in a flexible, collaborative environment that values innovation, results, personal growth, and a supportive team culture.
The Youth Program Coordinator plays a crucial role in overseeing and managing the daily operations of the Circuit Stream summer camps, ensuring that both students and staff have a smooth and positive experience. This position involves a variety of tasks, from administrative support to direct interaction with students, parents, and program partners. This is a temporary full‑time role for up to 9 weeks from June 23 to August 22, 2025. Candidates selected for interviews will be contacted starting in April 2025.

Note: This role will be an in‑person role, 5 days per week, at designated University Campus

KEY RESPONSIBILITIES:

Camp Operations Oversight:

• Oversee the day‑to‑day operation of the camp, ensuring everything runs smoothly and efficiently.
• Ensure that daily logistics, including the setup and breakdown of the camp, are completed on time and effectively.
• Assist with administrative tasks such as setting up the camp daily, completing camp reports, and following up on absent campers.
• Act as the team lead for your assigned campus, ensuring that all tasks are completed efficiently and that the team is working cohesively.
• Coordinate the efforts of all camp staff including Instructors and Teaching Assistants (TA) and assist with any logistical challenges that may arise.

Instructor and Teaching Assistant (TA) Support:

• Provide support to instructors and teaching assistants (TAs) to ensure the delivery of a positive and impactful experience for all involved.
• Troubleshoot any issues that arise with instructors, TAs, or students to maintain a positive learning environment.

Student Experience Monitoring:

• Provide weekly updates to the Student Experience Specialist regarding student satisfaction, areas of concern, and any feedback that may need attention.
• Address any issues promptly and work to resolve them to ensure a positive camp experience for all students.

Parental Engagement:

• Engage with parents to provide updates, answer questions, and address any concerns regarding their child’s experience at the camp.
• Maintain clear communication with parents throughout the duration of the camp.

Waiver and Safety Management:

• Ensure all students have submitted the necessary waivers and documentation before attending camp.
• Monitor safety protocols during all camp activities to ensure the well‑being of all students, and respond to any safety‑related incidents promptly.
• Ensure that all health and emergency protocols are followed, including maintaining proper documentation for any medical needs or allergies.

Staff Training & Orientation:

• Assist in the training and orientation of instructors, teaching assistants, and other staff members.
• Ensure all staff are familiar with the camp’s procedures, expectations, and safety guidelines.

Coordinator of Extracurricular Activities:

• Coordinate and manage extracurricular activities such as panels, tours, guest speakers, and special events, ensuring they align with the camp schedule.
• Ensure that guest speakers, panelists, and tour guides are well‑informed of their schedule and responsibilities. Handle any delay or logistical issues that arise.
• Supervise student participation during these activities, ensuring students are engaged and safe.

Additional Responsibilities:

• Carry out reasonable duties as requested by members of the Management Team to support the smooth operation of the camp.

ROLE REQUIREMENTS:

• 1-2 years’ experience coordinating summer camp programming and/or youth after‑school programs (ideally in a STEM environment)
• Must be working towards a post‑secondary diploma or degree in a relevant field, including but not limited to, education, communication, business, computer science in 3rd or 4th year and returning to studies in Fall (requirement of grant application).
• Comfort with learning and using educational systems and software (e.g.Learning Management System D2L, Google Docs/Sheets/Slides, Discord, Hubspot, Slack)
• Excellent professional communication skills, both written and verbal
• Ability to prioritize tasks under pressure with excellent time management
• Ability to work collaboratively in virtual and in‑person teams through various communication channels (Slack, Email, Discord, phone, in‑person, etc.)
• Personally accountable, ability to work independently and with limited direct supervision.
• Valid First‑Aid and CPR required
• Current and clear police information check with vulnerable sector required
• Available for full‑time hours Monday to Friday in June, July and August
• Comfortable with $22/hour wages plus 6% vacation pay
• Willing to participate in Work Integrated Learning grant application program

OUR VALUES (Part of everything we do!)

• Curiosity: We believe in asking questions, listening to new ideas, and gathering feedback from our teammates and community, as their voices form the foundation of our work.
• Courage: To achieve great things requires accepting the risk of getting things wrong. We embrace this attitude and believe it’s a mindset necessary to succeed and innovate.
• Ownership: We believe that how you do anything is how you do everything. We hold ourselves accountable to the highest standards and ensure our team and community can rely on us to deliver our absolute best at all times.
• Bias for Action: We move quickly and take action. We put our work out there early and often, knowing that we will iterate and improve over time. We value speed and keeping pace with innovation.
• Objective: When making decisions, we lead with data before opinions. Data creates transparency and alignment towards work with the largest impact.
• Open: We believe that fostering an open mindset where new ideas and perspectives from all backgrounds can be shared and exchanged is vital to realizing the enormous potential of ourselves and our collective ambition.
• Learner First: We stay grounded to the student's needs. When faced with a challenge, we start with the student and work backwards.

What makes us different makes us stronger. We want our companyto be a great place to work for everyone; where people feel safe, included, inspired, trusted, and supported so they can be, and bring, their best. We’re committed to creating a respectful and inclusive workplace where unique perspectives, experiences, backgrounds, cultures, and attributes are valued and utilized to help achieve better results. As an organization with operations across different geographies, we celebrate the fact that our workforce is made up of people with diverse demographics. We are committed to ensuring our workplace is fair, equitable and free of discrimination and harassment.

By submitting your application, you are giving your consent for us to contact you by phone, text, or email.