Youth Initiatives Administrative Assistant

Lethbridge Polytechnic; Lethbridge; On-site; CAD 37,000 - 40,000; Full time

Job summary

Lethbridge Polytechnic is seeking a Youth Initiatives Administrative Assistant to support dynamic youth programs with efficient administrative and customer service duties.

Reporting to the Director, Youth Initiatives, you will coordinate schedules, respond to inquiries, manage records, assist with registrations, and help plan events on campus.

This 35-hour-per-week, FT temporary role emphasizes collaboration, confidentiality, and a proactive, service-oriented approach.

Qualifications

• Two-year college diploma or equivalent with related experience.
• Demonstrated excellence in customer service.
• Proficiency in Office 365 Suite and willingness to learn other technologies.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and ability to think creatively.

Responsibilities

• Coordinate schedules, respond to inquiries, and support registration systems.
• Maintain records, process purchase requisitions, and arrange travel and meetings.
• Coordinate room bookings, manage supplies, administer surveys, and distribute program information.
• Provide event support and help bring youth programs to life.

Skills

Customer service

Communication

Problem solving

Education

Two-year college diploma

Tools

Office 365 Suite

Job description

Please see Special Instructions for more details.

Lethbridge Polytechnic is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact [e-mail]. Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee.

Posting Details

Position Information

Job Title: Youth Initiatives Administrative Assistant

Appointment Type: FT Temporary Position

Dates: September 8, 2026 - June 30, 2027 (possibility of extension)

Hours per week/FTE: 35

About the Position

The Administrative Assistant for Youth Initiatives is an integral part of an innovative and energetic team that creates engaging programs and experiences for youth at Lethbridge Polytechnic. This position is ideal for a dynamic, organized individual with strong communication skills who enjoys connecting with people and helping great ideas come to life.

You Will Find Success In This Role If You

• Bring a positive attitude and a genuine desire to help others
• Take pride in providing excellent customer service
• Are motivated to continuously build your knowledge and skills, particularly with the use of technology
• Have a keen eye for detail and enjoy keeping things organized
• Can stay on top of recurring tasks while adapting to the unexpected requests that keep each day interesting
• Enjoy working behind the scenes to help youth programs and experiences run smoothly
• Thrive in busy, highly collaborative and innovative environments

Position Details

Reporting to the Director, Youth Initiatives, the Administrative Assistant supports the successful delivery of youth programming by providing exceptional administrative, organizational, and customer service support. Collaborating with a variety of internal departments and external stakeholders, you will serve as a key point of contact for students, parents, teachers, staff, and community members.

In this role, you will help keep Youth Initiatives running smoothly as you coordinate schedules, respond to telephone and email inquiries, support registration systems, maintain records and files, process purchase requisitions, arrange travel and meetings, coordinate room bookings, manage office and lab supplies, administer surveys, distribute program information, and provide event support.

Your typical day will involve a mix of learning, communicating, planning, organizing, problem-solving, and tracking down the many details that help bring youth programs to life. You will balance recurring tasks that are essential to program delivery with the day-to-day requests and unexpected needs that come with working in a busy and creative environment.

Technology will be an important part of your work, and you will become skilled in using several software applications while looking for ways to make existing systems and processes even better. If you enjoy finding a more efficient way to do something, keeping many moving pieces organized and helping people have a great experience, you’ll have plenty of opportunities to do all three.

From time to time, youth events and activities may require you to be on campus at specific times or days outside of your regular schedule. On these occasions, you’ll have the opportunity to step out from behind the scenes and support the team in delivering engaging, hands‑on experiences for youth.

Success in this role requires professionalism, confidentiality, and a positive, flexible approach. If you enjoy staying organized, improving processes, and creating positive experiences for others, this is an opportunity to make a meaningful impact.

Required Qualifications

• Two-year college diploma (one-year college certificate combined with 2 or more years of directly related experience in an office or customer service environment may also be considered)
• Demonstrated excellence in customer service
• Proficiency in Office 365 Suite and willingness to learn other technologies
• Excellent communication and interpersonal skills
• Strong problem-solving skills and ability to think creatively

Preferred Qualifications

Salary AUPE Class Level 7 Step 2 $27.43 per hour

Culture of Care

A Culture of Care at Lethbridge Polytechnic embraces a workplace that both protects and empowers employees by creating an environment that promotes psychological, cultural and physical safety. All employees play an important role in building a safe and supportive campus dedicated to learning and growing.

Why choose Lethbridge and Lethbridge Polytechnic

Lethbridge Polytechnic is learner-focused, with an emphasis on experiential and flexible learning experiences and work-integrated learning.

We have a strong connection to our community and the land. We also promote a work environment that supports professional development and employee wellness, including flexible work arrangements and schedules that allow for work-life balance. In addition, we prioritize equity, diversity, and inclusion across all areas of our campus community.

Posting Detail Information

Posting Number T26-00477

Open Date 08/21/2026

Close Date Open Until Filled

Yes

Special Instructions to Applicants