WSIB & Leave Management Specialist

Decast Ltd.; Canada; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

EFAP

Pension plan

Employee assistance

Company events

Cafeteria lunch

Education assistance

Job summary

DECAST is seeking a full-time WSIB & Leave Management Specialist to coordinate employee absences related to WSIB, disability, leaves, and return-to-work within the HR team in Utopia, ON.

The role serves as a key resource for employees, supervisors, managers, and HR by ensuring absences and claims are managed consistently and in compliance with legislation, company policies, and HR practices, while handling confidential information with discretion.

Qualifications

• Post-secondary education in HR, business, disability management or related field.
• 3–5 years progressive HR experience with WSIB, disability management, leaves and return-to-work.
• Experience with WSIB claims and Ontario employment legislation.
• Experience handling confidential medical and employee information.
• Strong organizational, communication and confidentiality skills.
• Proficiency with Microsoft Office; HRIS a plus.

Responsibilities

• Manage WSIB claims from initial reporting through to resolution and closure.
• Act as a primary HR contact for employees, supervisors, WSIB, providers, and external claims partners.
• Monitor active WSIB claims and ensure timely documentation and forms.
• Maintain accurate WSIB claim files and case documentation.
• Review WSIB decisions, entitlement information, work restrictions, benefits, and return-to-work requirements.
• Coordinate with supervisors to identify suitable modified work and accommodations.
• Manage employee leaves including medical, parental, pregnancy, family-related and other leaves.
• Maintain records of leave start dates, expected return dates, extensions, and required documentation.
• Monitor absences and follow up on return-to-work dates and documentation.
• Ensure restrictions and accommodation requirements are communicated appropriately.
• Maintain confidential case files for all active/closed leaves.
• Assist with WSIB audits and HR records compliance.
• Support HR projects and policy updates.

Skills

WSIB claims

Leave management

Disability management

Return-to-work coordination

Confidentiality

Microsoft Office

HRIS systems

Communication skills

Organizational skills

Attention to detail

Manufacturing experience

Education

HR/Business degree or related

Disability Management diploma

Occupational Health & Safety

Tools

Microsoft Excel

Outlook

HRIS systems

Job description

DECAST is a leader in the Canadian infrastructure market, manufacturing products for water transmission, bridges, storm and sanitary systems, tunneling, and engineered precast applications. With nearly 700 employees across two locations, DECAST operates one of the world's most technologically advanced precast manufacturing facilities and offers the industry's most extensive product portfolio. Since 1989, we have continued to grow by expanding our product offerings and entering new markets. Today, DECAST is Canada's largest manufacturer of infrastructure precast products.

We are looking for a full-time WSIB & Leave Management Specialist to join our Human Resources team in Utopia, ON. The WSIB & Leave Management Specialist is responsible for managing and coordinating employee absences related to WSIB claims, disability cases, leaves of absence, and return-to-work processes while providing day-to-day HR administrative support.

This position serves as a key resource for employees, supervisors, managers, and the Human Resources team by ensuring absences and claims are managed consistently, accurately, and in accordance with applicable legislation, company policies, and established HR practices.

The successful candidate will have strong organizational skills, excellent communication abilities, sound judgment, discretion, and the ability to manage confidential employee information and multiple active cases simultaneously.

Duties & Responsibilities

• Manage WSIB claims from initial reporting through to resolution and closure.
• Act as a primary HR contact for employees, supervisors, WSIB, healthcare providers, and external claims management partners.
• Monitor active WSIB claims and ensure required documentation, forms, and correspondence are completed and submitted in a timely manner.
• Maintain accurate and up-to-date WSIB claim files and case documentation.
• Review WSIB decisions, entitlement information, work restrictions, benefits, and return-to-work requirements.
• Coordinate with supervisors and managers to identify suitable modified work and accommodation opportunities.
• Manage employee leaves of absence, including medical, parental, pregnancy, family-related, and other statutory or company-approved leaves.
• Maintain accurate records of leave start dates, expected return dates, extensions, and required documentation.
• Monitor employee absences and proactively follow up on upcoming return-to-work dates and outstanding documentation.
• Ensure restrictions and accommodation requirements are communicated appropriately to those who need the information to facilitate a safe return to work.
• Maintain confidential case files and documentation for all active and closed leaves.
• Maintain employee LOA and WSIB files and ensure required documentation is complete and up to date.
• Assist with WSIB audits and ensure HR records are maintained in accordance with company requirements.
• Support HR projects, policy updates, process improvements, and other departmental initiatives.

Skills, Education & Experience

• Post-secondary education in Human Resources, Business Administration, Disability Management, Occupational Health & Safety, or a related field.
• 3–5 years of progressive HR experience, preferably with experience in WSIB, disability management, leaves of absence, and return-to-work coordination.
• Experience working with WSIB claims and Ontario employment legislation.
• Experience managing confidential medical and employee information.
• Strong understanding of accommodation and return-to-work practices.
• Excellent organizational and time-management skills with the ability to manage multiple active cases and competing priorities.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Excellent interpersonal and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office, particularly Excel and Outlook; experience with HRIS systems is an asset.
• Experience in a manufacturing or industrial environment is considered an asset.

Working at DECAST

• The range of pay for this position is $70k - $90k annually
• Company paid Health, Dental and Vision Benefits, EFAP
• Company Registered Pension Plan matched up to 5%
• Employee and Family Assistance Programs
• Company events
• On-site cafeteria with a subsidized meal program
• Education Assistance Program
• And much more!

We thank all applicants for their interest in joining DECAST. Only those selected for an interview will be contacted. Personal information collected during the recruitment process is handled in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and will be used solely for the purpose of assessing and selecting candidates for employment.

DECAST is committed to providing an inclusive and accessible recruitment process for candidates of all abilities. Accommodation is available upon request at every stage of the recruitment process. If you are selected for an interview, please let us know if you require accommodation so appropriate arrangements can be made.

The salary range posted reflects the compensation DECAST reasonably expects to offer for this position. Placement within the range will be based on the successful candidate's qualifications, skills, experience, internal equity, and the overall compensation structure for the role.

DECAST may use automated technologies, including artificial intelligence (AI), as part of its recruitment and selection process. These technologies may assist with resume screening, assessments, and candidate evaluations; however, they are used to support hiring decisions and are never the sole basis for employment decisions.