Word/Data Processing Clerk III - Administrative Assistant – ECOMD

City of Edmonton; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Job summary

The City of Edmonton is seeking an organized project coordinator to support the Edmonton Police Service's Technical Program Section within the Emergency Communications and Operation Management Division. The role emphasizes administrative oversight, scheduling, and task-tracking to ensure branch priorities are met.

Responsibilities include handling inquiries, maintaining confidential documents, briefing the DMT, recording meeting minutes, and delivering exceptional service to internal and

Qualifications

• High school diploma with business-related subjects or approved certificate program.
• At least 3 years of supervisory and information processing experience.
• Strong organizational, interpersonal and time management skills.
• Proven ability with various software programs and databases.
• Excellent communication and organizational skills.
• Self-initiative with minimal supervision.
• Experience with data entry using MS Excel and Word; familiarity with Visio and CARM.
• Attention to detail and ability to track project deliverables.
• Mature, adaptable to change, and able to work in a multidisciplinary team.
• Enhanced Security Clearance required in pre-hire screening.

Responsibilities

• Provide direct administrative and executive support as required.
• Receive and respond to enquiries in a timely and professional manner.
• Ensure confidential documents are distributed per intelligence-related protocols.
• Brief the DMT on important agenda items prior to meetings.
• Assist the DMT with branch priorities and track task status.
• Attend meetings and record, transcribe and disseminate minutes.
• Provide excellent customer service to internal and external partners.
• Support employee engagement initiatives and organizational priorities.
• Process annual vacations, leaves, overtime, scheduling and payroll components.
• Provide direct administrative support for the ECOMD QA and Training Units.
• Other related duties as required.

Skills

Data entry

Excel & Word

Visio

CARM

Organizational skills

Interpersonal skills

Time management

Communication

Initiative

Security clearance

Education

Grade 12 completion

Certificate program

Tools

MS Excel

MS Word

Visio

CARM

Job description

The Edmonton Police Service requires one (1) organized, detail-oriented, flexible individual to provide project coordination and tracking for the Technical Program Section of the Emergency Communications and Operation Management Division.

Responsibilities will include:

• Provide direct administrative and executive support as required.
• Receive and respond to all forms of enquiries (i.e. telephone, email, regular mail, etc.) in a timely and professional manner.
• Ensure that confidential documents are distributed in accordance with intelligence-related protocols.
• Ensure that the DMT has been briefed regarding important agenda items prior to all meetings.
• Assist the DMT with the management of branch priorities by being responsible for the assignment and management of all branch tasks including providing regular updates to the DMT on the status of these tasks on a regular basis.
• Attend meetings and record, transcribe and disseminate accurate meeting minutes.
• Provide excellent customer service to both internal and external partners.
• Provide strong leadership by actively supporting all forms of employee engagement initiatives within the division Ensure organizational priorities and performance objectives are followed.
• Processing of all annual vacations, leaves, overtime, scheduling and other administrative/payroll components.
• Providing Direct Administrative Support for the ECOMD Quality Assurance and Training Units
• Other related duties as required.

Qualifications

• Completion of grade twelve (12) including business subjects related to word and information processing and training in microcomputer applications or completion of an approved certificate program.
• A minimum of three (3) years progressively responsible supervisory and diversified word and/or information processing experience.
• Strong organizational, interpersonal and time management skills.
• Proven ability working with various computer software programs and databases.
• Excellent communication and organization skills
• Demonstrated self-initiative and the ability to work with minimal supervision.
• Experience with data entry using MS Excel, Word; and familiarity with Visio and CARM.
• Strong attention to detail with the ability to prioritize tasks and track project deliverables.
• Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work: 40 hours per week, Monday - Friday, 0800-1600 hours.

Salary Range: 21B, Salary Grade: 013, $28.64 - $35.92 (Hourly); $2,291.80 - $2,873.80.10 (Bi-Weekly); $59,814.94 - $75,005.14 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• The option to work remotely is not available unless required operationally.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Applicants who have completed post-secondary education outside of Canada are encouraged to obtain an assessment of their credentials through the International Qualifications Assessment Service (IQAS), https://www.alberta.ca/international-qualifications-assessment.aspx or another recognized Canadian credential evaluation service. For a list of designated evaluators, please visit the Alliance of Credential Evaluation Services of Canada, https://canalliance.org/en/default.html. Including an IQAS certificate or other credential assessment certificate from a recognized Canadian credential evaluation service with your application is recommended to support the evaluation of the applicant’s qualifications.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

HR Technician: GL