Word/Data Processing Clerk II - Promotion Process Administrative Clerk

City Of Edmonton; Edmonton; On-site; CAD 34,000 - 43,000; Full time

Job summary

The City Of Edmonton is seeking a detail-oriented administrative support professional to assist the Leadership Development Branch, including Promotion and Leadership Development sections, in Edmonton. You will handle confidential duties, document minutes, manage calendars, and coordinate communications for promotion processes.

Responsibilities include preparing materials for interviews, maintaining tracking systems, processing expenses, and supporting leadership development programs with on-site

Qualifications

• Completion of the 12th grade with business subjects related to word processing or data entry.
• Minimum of two years of diversified word processing or data entry experience.
• Experience with Microsoft Word, Teams, Excel, PowerPoint, Outlook, SharePoint, Forms, and Adobe Acrobat.

Responsibilities

• Provide confidential administrative support to leadership managers.
• Coordinate promotion process activities, calendars, resources, and communications.
• Prepare interview materials and record minutes during interviews.
• Maintain and update tracking systems and SharePoint sites.
• Reconcile purchasing card statements and manage receipts.

Skills

Word processing

Data entry

Education

High school diploma or equivalent

Certificate in business/administrative studies

Tools

Microsoft Word

Teams

Excel

PowerPoint

Outlook

SharePoint

Forms

Adobe Acrobat

Job description

Job Number: 56163This posting is for one (1) Full-time Temporary posting ending January 16,2027 with a possible extensionThe Edmonton Police Service requires an organized, detail-oriented, flexible individual to provide administrative support for the Leadership Development Branch, which includes the Promotion Section and Leadership Development Section. Responsibilities will include:Providing confidential administrative support to the Inspector of the Leadership Development Branch, the Staff Sergeant of the Promotions Section, and the Manager of the Leadership Development Section.Supporting the effective and efficient administration of all stages of the promotion process, including coordinating schedules, resources, exams, group calendars, facilities, equipment, candidate communications, panel requirements, and daily correspondence.Preparing interviews supporting materials, spaces and required technology, attending interviews to accurately record minutes, and completing related correspondence and follow-up activities.Responding professionally and consistently to promotion process questions and general inquiries, maintaining the Promotions SharePoint communications site, and escalating process concerns or sensitive matters through the appropriate chain of command.Entering and maintaining accurate promotion process information in spreadsheets and other tracking systems. Preparing the information in a usable format for review and analysis.Managing calendars and coordinating meetings for the Inspector, Staff Sergeant, and Manager, including preparing agendas and supporting materials, recording and distributing minutes, tracking action items, and maintaining files and documents.Maintaining receipts and reconciling monthly purchasing card statements for the Inspector, Staff Sergeant, and Manager, including identifying and flagging items requiring review.Coordinating administrative requirements for leadership development programs and workshops, including participant registration, attendance, waitlists, joining instructions, scheduling, and program records.Supporting coaching and mentoring programs by coordinating intake processes, scheduling, participant-matching documentation, and record tracking.Preparing, assembling, packaging, and distributing participant learning materials, facilitator guides, handouts, name tents, certificates, and other course resources.Coordinating updates to leadership development materials under the direction of Organizational Development Consultants and maintaining an inventory of program materials and supplies.Supporting confidential Leadership 360 reviews by coordinating the collection, organization, and compilation of feedback information and assisting with the scheduling and administration of debrief sessions.Coordinating classrooms, meeting spaces, facilitators, guest speakers, catering, and technology requirements for leadership development programs, and providing on-site administrative support when required.Performing other related duties as required.Qualifications:Completion of the twelfth (12th) school grade including business subjects related to word and information processing or related to data entry or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.A minimum of two (2) years of diversified word and/or information processing experience or diversified data entry experience including general office procedures.Experience with Microsoft Word, Teams, Excel, PowerPoint, Outlook, Sharepoint, Forms, and Adobe Acrobat.Strong organizational, interpersonal, communication, and time management skills.Ability to prioritize work and time to meet tight and competing deadlines.Considerable knowledge of modem office practices, procedures, and equipment.Ability to adapt to change and work in a multidisciplinary team setting.Hours of Work: 40 hours per week, Monday to Friday Hours of work may be subject to the terms and conditions of a variable hours of work program.Salary Range: 21B, Salary Grade: 007, $25.17 - $31.25 (Hourly); $2,013.90 - $2,500.50 (Bi-Weekly); $52,563.31 - $65,262.53 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.General:The City of Edmonton thank applicants for their interest in this opportunity. Candidates considered for the position will be contacted.We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.Include a current resume and cover letter with your online application.The option to work remotely is not available at this time.Applicants may be tested.As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise as required by Human Resources Division.Applicants who have completed post-secondary education outside of Canada are encouraged to obtain an assessment of their credentials through the International Qualifications Assessment Service (IQAS), https://www.alberta.ca/international-qualifications-assessment.aspx or another recognized Canadian credential evaluation service. For a list of designated evaluators, please visit the Alliance of Credential Evaluation Services of Canada, https://canalliance.org/en/default.html. Including an IQAS certificate or other credential assessment certificate from a recognized Canadian credential evaluation service with your application is recommended to support the evaluation of the applicant’s qualifications.The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.HR Technician: GLClassification Title: Word/Data Proccessing Clerk IIPosting Date: Sep 29, 2026Closing Date: Oct 6, 2026 11:59:00 (MST)Number of Openings (up to): 1 - Temporary Full-timeUnion : CSU 52Department: Edmonton Police ServiceWork Location(s):Edmonton Police Service Northwest Campus, 18440 127St NW Edmonton T6V 1B1