Wholesale Operations Coordinator

437; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

437 is a fast-growing womenswear brand seeking a Wholesale Operations Coordinator to support operational execution across key retail partners. You will coordinate wholesale orders, data accuracy, and supplier alignment, while collaborating with wholesale, warehouse and finance teams to meet retailer requirements.

The role requires 2–5 years in retail/wholesale/operations and strong Excel/Sheets skills, plus familiarity with Shopify, EDI, and WMS systems.

Qualifications

• 2–5 years of experience in retail, wholesale, or operations.
• Apparel brand or large retailer experience is a strong asset.
• Advanced Excel or Google Sheets skills.
• Strong attention to detail and time management.
• Proficiency with or willingness to adopt AI platforms.
• Clear, professional communication skills.
• Experience with Shopify an asset.
• Experience with EDI an asset.
• Experience with WMS platforms an asset.

Responsibilities

• Coordinate wholesale product setup and retailer onboarding, ensuring data accuracy.
• Track retailer orders, shipments, and invoicing; flag discrepancies early.
• Maintain product catalogs, master data, and NRF/GS1 codes.
• Generate invoices, packing lists, and audit order details before confirmations.
• Support cross-functional teams across operations, finance, logistics, sales, and marketing.
• Assist with adapting processes as wholesale grows and scales.

Skills

Attention to detail

Time management

Strong communicator

Cross-functional collaboration

Tools

Advanced Excel/Google Sheets

Shopify

EDI

WMS

AI platforms

Job description

Salary Range: $55–$65K CAD, based on experience

About 437

437 is a fast-growing womenswear brand recognized for elevated design, thoughtful fit, and a modern approach to apparel. As we continue expanding our wholesale business, we’re looking for a highly organized and proactive Wholesale Operations Coordinator to support operational execution across key retail partners.

Position Overview

You will coordinate the day-to-day administration of 437's wholesale orders, from product setup and purchase-order checks to shipment tracking and invoicing. Working with the wholesale, warehouse and finance teams, you will keep records accurate, track retailer deadlines and flag discrepancies early. This is a hands-on coordination role within a small team, ensuring products are set up correctly, orders move smoothly, and retailer requirements are met. The ideal candidate thrives in a fast-paced environment, enjoys building organized processes, and takes ownership of details that keep the business running.

Working within a small, collaborative team, this person will manage core workflows while also adapting to new needs as the wholesale channel grows.

Key Responsibilities

Product Setup & Retailer Compliance

• Prepare and submit wholesale product upload sheets
• Maintain style number catalogues and product master data
• Create and manage NRF and GS1 codes
• Complete retailer product knowledge and onboarding forms
• Upload UPC and product data for partners (e.g., Revolve)
• Coordinate e-commerce imagery and product assets with the marketing team
• Review retailer vendor guidelines and flag requirements to internal teams
• Review retailer purchase orders against agreed styles, colours, sizes, quantities, prices and delivery windows; flag discrepancies before issuing order confirmations
• Issue order confirmations
• Generate invoices and credit notes
• Prepare carton labels and packing lists
• Order physical and digital barcodes
• Reformat packing lists for upload into internal systems
• Maintain order discrepancy logs and coordinate resolutions with the warehouse
• Support sample shipments and photoshoot sample coordination
• Track retailer ship windows and cancellation dates, coordinate required labels and packing documents with the warehouse, and escape delays or compliance risks before deadlines are missed.

Tracking, Reporting & Systems

• Maintain wholesale order and product trackers
• Update weekly wholesale sales reports for leadership review
• Monitor order progress and flag issues proactively

Cross-Functional Collaboration

• Work closely with operations, finance, logistics, sales, and marketing teams
• Support ad hoc operational tasks as wholesale continues to scale

Experience Required

• 2-5 years of experience in retail, wholesale, or operations
• Apparel brand or large retailer experience is a strong asset
• Advanced Excel or Google Sheets skills
• Strong attention to detail and time management
• Proficiency with or willingness to adopt AI platforms
• Clear, professional communication skills
• Experience with Shopify an asset
• Experience with EDI an asset
• Experience with WMS platforms an asset

What We’re Looking For

• Highly detail-oriented and process-driven
• Comfortable managing multiple timelines at once
• Self-sufficient and solution-oriented
• Strong communicator who works well across teams
• Interest in apparel, retail, and brand growth

Nice To Have

• Experience with EDI
• Experience supporting B2B sales
• Apparel industry experience
• CRM experience