Warehouse & Logistics Coordinator

Toronto Film School; Kingston; On-site; CAD 42,000 - 66,000; Full time

Job summary

The Toronto Film School in Kingston, ON is seeking a hands-on Warehouse & Logistics Coordinator to support a growing operations team. You will balance physical work with shipping coordination, inventory control, and process improvements to keep operations running smoothly and efficiently.

You will pack shipments, manage inventory, assist with production tasks, and maintain a clean, organized warehouse space.

Qualifications

• Experience in warehouse, logistics, manufacturing, production, or operations environments preferred.

Responsibilities

• Prepare and package products for shipment, ensuring items are secured and protected
• Select appropriate shipping methods to ensure safe and efficient delivery
• Prepare and maintain shipping documentation
• Coordinate shipments with external logistics providers and carriers
• Communicate with delivery locations regarding scheduling and site requirements
• Receive incoming shipments, verify contents, and report discrepancies
• Perform regular and periodic inventory counts
• Organize, store, and maintain inventory to ensure accuracy and accessibility
• Ensure all materials are properly labeled, protected, and tracked
• Assist with general production and assembly tasks as required
• Operate basic equipment or tools in support of production activities
• Update and maintain production schedules or tracking systems
• Ensure production work is completed accurately and within deadlines
• Maintain tracking systems for orders, shipments, and materials
• Update records with shipping details, tracking information, and receipts
• Prepare, organize, and store operational documentation
• Ensure accurate data entry and recordkeeping
• Maintain a clean, organized, and safe warehouse environment
• Perform routine housekeeping duties
• Ensure tools and equipment are returned, stored properly, and kept in good condition
• Perform basic cleaning and upkeep of warehouse equipment
• Conduct routine checks and minor servicing of tools and machinery
• Coordinate repairs and preventive maintenance for key equipment
• Ensure equipment is safe and operational at all times
• Identify opportunities to improve warehouse organization, inventory control, shipping processes, and operational efficiency
• Recommend and implement practical process improvements that support productivity, accuracy, and business growth
• Contribute ideas that enhance safety, organization, and overall operational effectiveness
• Support off-site activities when required
• Assist with deliveries, unloading, setup, or on-site coordination

Skills

Experience in warehouse logistics

Packaging and shipping

Forklift certification

Mechanical aptitude

ERP / warehouse systems

Organization and time management

Attention to detail

Basic computer skills

Teamwork / independence

Valid G driver's licence

Tools

ERP systems

Job description

Warehouse & Logistics Coordinator

Location: Kingston, ON

Job Type: Full-time

About the Role

We are seeking a hands-on and highly organized Warehouse & Logistics Coordinator to support our growing operations team.

This role plays a key part in ensuring inventory accuracy, production support, shipping coordination, equipment readiness, and overall warehouse organization. The successful candidate will thrive in a fast-paced environment and enjoy balancing physical work, logistics coordination, and process improvement initiatives.

This position is ideal for someone who enjoys variety in their day-to-day work and takes pride in keeping operations running smoothly and efficiently.

Key Responsibilities

Shipping & Receiving

• Prepare and package products for shipment, ensuring items are secured and protected
• Select appropriate shipping methods to ensure safe and efficient delivery
• Prepare and maintain shipping documentation
• Coordinate shipments with external logistics providers and carriers
• Communicate with delivery locations regarding scheduling and site requirements
• Receive incoming shipments, verify contents, and report discrepancies

Inventory Management

• Perform regular and periodic inventory counts
• Organize, store, and maintain inventory to ensure accuracy and accessibility
• Ensure all materials are properly labeled, protected, and tracked

Production & Manufacturing

• Assist with general production and assembly tasks as required
• Operate basic equipment or tools in support of production activities
• Update and maintain production schedules or tracking systems
• Ensure production work is completed accurately and within deadlines

Administrative & Coordination

• Maintain tracking systems for orders, shipments, and materials
• Update records with shipping details, tracking information, and receipts
• Prepare, organize, and store operational documentation
• Ensure accurate data entry and recordkeeping

Warehouse & Tools Management

• Maintain a clean, organized, and safe warehouse environment
• Perform routine housekeeping duties (e.g., sweeping, waste disposal)
• Ensure tools and equipment are returned, stored properly, and kept in good condition

Preventive Maintenance

• Perform basic cleaning and upkeep of warehouse equipment
• Conduct routine checks and minor servicing of tools and machinery
• Coordinate repairs and preventive maintenance for key equipment
• Ensure equipment is safe and operational at all times

Continuous Improvement

• Identify opportunities to improve warehouse organization, inventory control, shipping processes, and operational efficiency
• Recommend and implement practical process improvements that support productivity, accuracy, and business growth
• Contribute ideas that enhance safety, organization, and overall operational effectiveness

Field Work (Occasional)

• Support off-site activities when required
• Assist with deliveries, unloading, setup, or on-site coordination

What Success Looks Like

• Warehouse is clean, organized, and efficient
• Inventory is accurate and easy to manage
• Production tasks are completed on time and meet quality standards
• Orders are shipped correctly, on time, and without damage
• Shipping costs are controlled and processes continuously improve

Qualifications

• Experience in warehouse, logistics, manufacturing, production, or operations environments preferred
• Experience with packaging, shipping coordination, inventory management, or freight logistics
• Forklift certification considered an asset (training may be provided)
• Mechanical aptitude and comfort working with tools and equipment
• Experience using inventory management, ERP, or warehouse tracking systems is considered an asset
• Strong organization and time management skills
• Attention to detail and ability to follow established processes
• Basic computer skills (Microsoft Office or similar software)
• Ability to work independently and collaboratively within a team
• Valid G Driver's Licence and reliable transportation preferred

Working Conditions

• Combination of warehouse, shop, office, and occasional off-site work
• Ability to regularly lift up to 50 lbs
• Ability to stand, walk, bend, climb, and move throughout the workday
• Comfortable working in a warehouse and light manufacturing environment
• Interaction with internal team members, suppliers, carriers, and customers

This role is to fill a current vacancy.

AI is not used in the recruitment process.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted. Appropriate accommodations will be provided upon request throughout the recruitment and employment process as required under the Accessibility for Ontarians with Disabilities Act (AODA).