Warehouse - Shipping Coordinator

Polytainers Inc.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Polytainers Inc. in Toronto is seeking a Shipping Coordinator to provide administrative support in the Shipping office and, when needed, operate the forklift to assist the Warehouse team.

You will schedule carrier pick-ups, direct drivers, prepare Bills of Lading and customs paperwork in LX ERP, and coordinate with Customer Service and Sales to resolve order status and shortages. This role emphasizes accuracy, safety and teamwork in a fast-paced environment.

Qualifications

• Minimum 2 years’ experience in a fast-paced warehouse or manufacturing environment.
• Strong computer skills with Microsoft Outlook, Excel, and Word.
• Forklift driver’s license required.
• Fluent in English with good verbal and written communication.

Responsibilities

• Schedule and confirm carrier pick-ups.
• Direct truck drivers to warehouse doors for shipment pick-up.
• Prepare Bills of Lading and Customs paperwork using LX ERP.
• Log intercompany freight and file orders.
• Provide administrative support in the Shipping office and back-up forklift duties when needed.

Skills

MS Office

Outlook

Excel

Word

Education

High School diploma or equivalent

Forklift driver's license

Job description

POSITION SUMMARY

Reporting to the Warehouse Shift Supervisor, the primary responsibilities of the Shipping Coordinator are to provide administrative support in the Shipping office. The secondary responsibilities include driving the forklift in the Warehouse when the Warehouse Supervisor requires additional support or to cover staffing shortages on shift.

POSITION RESPONSIBILITES

Complete Administrative Tasks

• Schedule and confirm carrier pick-ups


• Direct truck drivers to warehouse doors for shipment pick-up


• Confirm orders in LX ERP and file orders


• Create Bills of Lading and Customs paperwork using LX ERP


• Fax paperwork to carriers and Customs Office


• Prepare/Pick-up outgoing mail/FedEx as required


• Log intercompany freight in the designated file

Communicate and Coordinate

• Communicate order status and/or shortages with Customer Service Coordinators (CSCs)


• Expedite all responses and communications to CSCs and the Sales team


• Ensure CSCs requests and inquiries are directed to appropriate person


• Participate in information exchange with other departments as necessary

Other Responsibilities

• Complete special projects as assigned


• Provide back-up support as required


• Present issues in a professional manner


• Assist with Warehouse planning activities


• Never compromise safety


• Treat fellow team members with honesty, respect, and dignity


• Meet standards of conduct


• Adhere to 5S, HACCP and Safety rules

SKILLS/EXPERIENCE REQUIRED

Educational Requirements

High School diploma or equivalent

Minimum Experience/Field

Minimum 2 years’ experience in a fast-paced warehouse or manufacturing environment

Strong computer skills with experience in Microsoft applications: Outlook, Excel, and Word

Licenses/Permits Required

Forklift driver’s license

Communication Skills

Fluent in English with good verbal and written communication skills

Physical Requirements

Job requires both office and plant exposure. Both areas are air conditioned and are subjected to high noise and dust levels

CORE COMPETENCIES FOR THIS POSITION

• Results Orientation


• Problem Solving


• Interpersonal Skills

This job posting reflects existing vacancy. Details will be clarified during the recruitment process, if selected.

Polytainers does not directly use artificial intelligence to screen, assess or select applicants. However, Polytainers does use Indeed.com to publicly advertise this posting and Indeed.com does use artificial intelligence as part of the screening process. More information about how Indeed.com uses artificial intelligence in their process can be found here: How Indeed Uses AI: Employer Tools and Responsible Use

This position is open to applicants legally authorized to work in Canada.

Polytainers is proud to be an Equal Employment Opportunity employer. Polytainers is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds.

Polytainers Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Polytainers is proud to be an Equal Employment Opportunity employer. Polytainers is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. Polytainers is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.