Unit Clerk, Labour and Delivery

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 42,000 - 62,000; Part time

Job summary

Sinai Health is seeking a Unit Clerk for the Labour and Delivery unit at Mount Sinai Hospital in Toronto. The role focuses on coordinating patient flow, reception, and clerical tasks to support admissions, transfers, and daily unit operations.

You will handle data entry in Cerner, maintain patient charts, and provide administrative support across the unit while upholding patient confidentiality and safety protocols. This is a temporary part‑time position with rotating shifts.

Qualifications

• Diploma or degree from an accredited institution, with preference for Medical Secretary/Office Administration background.
• 1 year of experience processing various forms of payment.
• Minimum 40 wpm keyboarding/data entry speed.

Responsibilities

• Coordinate patient flow and register/admit patients per policies.
• Greet and screen patients, families, visitors and staff; provide unit information.
• Perform clerical tasks for admissions, discharges and transfers; data entry in Cerner.
• Process patient appointments, orders and diagnostic requests.
• Maintain patient charts and unit statistics; handle data distribution and communication.
• Provide admin support (notices, memos, word processing, photocopying, emails, calls).
• Support confidentiality and data security; participate in professional development.

Skills

Patient care systems

MS Word

MS Excel

Outlook

Time management

Teamwork

Communication

Discretion & judgment

Telephone/service

Public relations

Education

Medical Secretary/Office Administration diploma

Tools

Cerner

Job description

Sinai Health is looking for a Unit Clerk, Labour and Delivery at Mount Sinai Hospital.

About This Team

The Labour and Delivery Unit is a tertiary level care centre in Toronto. We deliver approximately 6,500 patients and their families each year. Our patients are antenatal and perinatal. We provide both low and high risk obstetrical care. Our space is comprised of 19 birthing suites, 7 Triage beds, 5 Operating Rooms and 5 ODU beds within an Observation Day Unit (ODU).

In This Role You Will

• Coordinate patient flow
• Receive, greet, screen and provide pertinent unit information to all patients, families, visitors and staff
• Perform clerical tasks and procedures required to prepare for patient (adult and newborn) admission, discharge and transfer
• Interview, admit and register patients according to departmental and Hospital policies and procedures
• Provide support for unit security (e.g. initialize infant security bands, etc.) and respond to emergency codes
• Perform data entry of patient information accurately and efficiently in Cerner Module, including required financial information (e.g. Health Care Card, insurance, credit card, etc.)
• Process patient appointments, physicians' orders and diagnostic orders
• Maintain patient charts, including the collection and input of unit specific statistics
• Support the collection, maintenance, distribution and communication of critical unit data e.g. lab results, census, Criticall, RESPONDER, RECALL, etc.
• Provide administrative support services to the unit e.g. posting notices, circulating minutes/memos, word processing, data entry, photocopying, printing documents for distribution, reception, answering, logging and transferring telephone calls, paging, patient care communication, ordering of supplies, maintain equipment, etc.
• Participate in professional development activities e.g. training sessions, quality improvement initiatives, policy manual reviews, etc.
• Patient confidentiality and data security is of the utmost importance and must be evident at all times
• Perform other duties consistent with the job classification as required

Job Requirements

Mandatory

• Successful completion of a diploma or degree from an accredited educational institution with preference given to those who have graduated from a Medical Secretary/Office Administration program
• 1 year of experience in processing various forms of payment
• Minimum 40 wpm keyboarding/data entry speed

Preferred

• 1 year of experience in an acute care environment
• Knowledge of medical terminology
• Proficient in Cerner

Skills and Knowledge

• Proficiency with Patient Care Systems
• Proficiency in Microsoft Word, Excel, and Outlook
• Skilled at setting priorities and handling multiple tasks simultaneously; demonstrated flexibility and initiative
• Demonstrated ability to effectively interact with all levels of staff, patients and their families
• Ability to work independently and as a team player on the unit, with other departments and external stakeholders
• Proven organizational and time-management skills with a demonstrated ability to exercise tact, discretion and good judgment
• Demonstrated telephone, interpersonal and customer service skills required; compassion and good public relations skills are necessary when dealing with anxious patients and families
• Proven conflict management, problem solving and decision making skills
• Demonstrated proficiency in communication skills, both verbal and written
• Demonstrated satisfactory work performance and attendance history

This is a Temporary contract for up to [17] months.

Job Type: Temporary Part Time

Hours (subject to change): Must be available to work rotating shifts, days, evenings, nights, weekends, statutory holidays, eight (8) and twelve (12) hour shifts

Vacancy Type: New/Replacement Vacancy

Vacancies: 1

Employee Group: CUPE