Clerical Assistant Clinics Preadmission Facility

St. Michael's Hospital; Toronto; On-site; CAD 43,000 - 49,000; Full time

Job summary

St. Michael's Hospital in Toronto is seeking a Clerical Assistant for Clinics Preadmission Facility on a casual basis.

You will provide administrative, secretarial and word processing support for a patient care unit, manage scheduling of procedures and follow-ups, and coordinate with payroll and purchasing departments. The role requires strong computer skills, a medical terminology certificate, and an Office Administration credential.

Qualifications

• Medical terminology certificate required.
• Graduate of a recognized Office Administration program or equivalent.
• Demonstrated oral English language skills to communicate with patients and team members.
• Experience with payroll entry preferred.
• Excellent computer experience (Microsoft Package).
• Booking experience preferred.
• Perioperative experience preferred.

Responsibilities

• Provide administrative and secretarial support to the Clinical Leader/Manager and patient care team.
• Schedule patient procedures and outpatient follow-ups using hospital software.
• Coordinate with payroll, purchasing and other departments to exchange information.
• Use word processing, spreadsheets and other software to generate correspondence and documentation.
• Operate multi-line telephones, greet visitors and respond to inquiries including patient safety concerns.
• Transcribe and process physician orders in a timely manner.
• Collect unit statistics including nursing workload measurement.

Skills

Multiline telephone handling

Scheduling

Communication

Computer skills

Education

Office Administration diploma

Medical terminology certificate

Job description

Clerical Assistant Clinics Preadmission Facility(Job Id 17623)

Job title: Clerical Assistant Clinics Preadmission Facility

Job ID: 17623

Site: CA:ON:Toronto:St. Michael's Hospital

Category: Administrative/Clerical Support

Work type: Casual

Date posted: October 23, 2026

Salary range: 31.57-35.66

Shift/ hours of work:

Description

RESPONSIBILITIES:

Reporting directly to the Clinical Leader/Manager, the Clerical Assistant will be responsible for performing a broad range of administrative, secretarial, word processing and business support services for a patient care unit. As a highly organized, self-motivated, results-oriented individual, you will be accountable for:

• Providing administrative and secretarial support to the Clinical Leader/Manager as well as other members of the patient care team;
• Scheduling patient procedures as well as outpatient follow-ups using state-of-the-art computer software;
• Liaising with various hospital departments such as payroll, purchasing, etc. to exchange information and to resolve issues;
• Utilizing computer equipment and various software packages, i.e. word processing, spreadsheets, graphics, etc. to generate a variety of correspondence, reports and documentation;
• Operating multi-line telephones, greeting and receiving visitors (patients, families, etc.) and responding to inquiries including patient safety concerns and taking appropriate corrective action;
• Transcribing and processing physician orders in a timely and efficient manner;
• Collecting unit statistics including nursing workload measurement.

QUALIFICATIONS:

• Medical terminology certificate required.
• Graduate of a recognized Office Administration program or equivalent
• Demonstrated oral English language skills to communicate with patients and team members with the ability to operate multi-line telephones, respond to inquiries and redirect calls as appropriate.
• Experience with payroll entry preferred
• Excellent computer experience (Microsoft Package).
• Booking experience preferred
• Periop experience preferred

Must be able to work the following 8 hour day shifts: 07:30-15:30, 08:00-16:00, 08:30-16:30, 09:00-17:00, 09:30-17:30. Shifts are subject to change based on departmental needs.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.