Admin Support (4)- Warehouse Program Assistant

Edmonton Catholic Schools; Edmonton; On-site; CAD 42,000 - 58,000; Full time

Job summary

Edmonton Catholic Schools is seeking an Administrative Support (4) – Warehouse Program Assistant to join the Warehouse Services team. The role supports the Manager and Supervisor, coordinating administrative, inventory, financial and customer service tasks across the Division.

The successful candidate will be organized, detail-oriented, comfortable with systems and numbers, and a reliable go-to resource for colleagues and schools.

Qualifications

• High school diploma plus a diploma in office administration or a related field.
• Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.
• Working knowledge of inventory control, basic accounting, financial processes and records management.

Responsibilities

• Coordinates day-to-day office operations and administrative activities.
• Prepares, formats and maintains correspondence, reports, summaries and other documents.
• Maintains records and filing systems in accordance with established requirements.
• Orders and maintains office supplies.
• Provides administrative support to the Manager and Supervisor as required.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Education

High school diploma + diploma in office administration or related field

Tools

Microsoft 365

Inventory/financial systems

Job description

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Admin Support (4)- Warehouse Program Assistant

Requisition ID: 12001 Hours Per Week: 35

Position: Existing FTE: 1

Department: Warehouse Services No Months Per Year: 12

Position Status: Permanent Employee Group: Unifor

Rate of Pay: Posting Closing Date: 10/16/26

The department of Warehouse Services at Edmonton Catholic Schools is seeking an administrative support (4) to join their team! This position provides comprehensive administrative support to the Manager and Supervisor, Warehouse Services and plays an important role in keeping Warehouse Services operations organized and running smoothly. Successful candidate will coordinate administrative, inventory, financial and customer service activities that support schools and departments across the Division. This role is a great fit for someone who is organized, detail-oriented, comfortable working with systems and numbers, and enjoys being a go-to resource for others .

Responsibilities

Administrative Support

• Coordinates day-to-day office operations and administrative activities.
• Prepares, formats and maintains correspondence, reports, summaries and other documents.
• Maintains records and filing systems in accordance with established requirements.
• Orders and maintains office supplies.
• Provides administrative support to the Manager and Supervisor as required.

Communication & Information

• Serves as a first point of contact for Warehouse Services and the inventory shopping cart system
• Responds to and coordinates inquiries, requests, issues and information received by the office.
• Builds positive working relationships with schools, Division departments, other school jurisdictions and external clients.
• Maintains and updates the online Warehouse Services catalogue.
• Posts, updates and removes information on the unit's website/portal.

Inventory & Order Processing

• Creates, enters, reviews and processes inventory and manual orders
• Compiles daily orders and prepares them for picking and processing.
• Distributes orders based on established pick routes.
• Generates regular and ad hoc inventory and order reports.
• Monitors orders, investigates shortages and helps resolve inventory issues.
• Reviews packing slips and purchase orders for accuracy and follows up on discrepancies.

Financial Support

• Prepares, receives and distributes invoices.
• Reconciles statements, receipts and other financial documentation.
• Prepares receipts and deposits for processing.
• Completes monthly reconciliations and submits required documentation to Financial Services.
• Ensures financial information is complete and accurate.

Qualifications

• High school diploma plus a diploma in office administration or a related field, and a minimum of three years of related experience.
• Strong knowledge of office administration practices and experience using Microsoft 365 and electronic financial and inventory systems.
• Working knowledge of inventory control, basic accounting, financial processes and records management.
• Understanding of applicable privacy, access to information, workplace safety and occupational health and safety requirements.

Skills & Competencies

• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication and customer service skills.
• Strong attention to detail and confidence working with numbers, financial information and inventory records.
• Ability to work independently, exercise sound judgment and solve problems.
• Ability to build positive working relationships and collaborate effectively with colleagues and clients.
• Professionalism, discretion and the ability to appropriately handle confidential information

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions. As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.