Unifor #26/27-11 Elementary Secretary - St. Teresa of Calcutta (External Posting)

Windsor-Essex Catholic District School Board; Windsor; On-site; CAD 40,000 - 52,000; Full time

Job summary

Windsor-Essex Catholic District School Board seeks an Elementary Secretary to provide administrative support to the school under the Principal’s direction. Duties include reception, attendance, SIS data maintenance, purchasing, reporting, and document preparation.

Strong confidentiality, organization, and communication skills are essential. Experience with MS Office and school-specific software assets (OSR, OnSIS, School Cash Suite, K212) are valued.

Qualifications

• Secondary school diploma or equivalent.
• Office Administration program completion or equivalent experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Publisher).
• Word processing, database and spreadsheet experience required.
• Experience with Google Applications would be an asset.
• Experience with Aspen would be an asset.
• Experience with School Cash Suite & K212 would be an asset.
• Proven commitment to maintaining confidentiality.
• Excellent interpersonal, communication and organizational skills.
• Bilingual (French) would be an asset.

Responsibilities

• General reception, phones, mail and correspondence.
• Record and maintain attendance for students daily.
• Maintain student information in the SIS.
• Process purchase orders and receipt of goods.
• Prepare month end and OnSIS reports.
• Maintain achievement records and process report cards/reports.
• Maintain enrolment statistics and prepare reports for Board/Ministry.
• Maintain OSR per Ministry guidelines.
• Maintain budgets and finances.
• Type newsletters, teacher and student handbooks.
• All other duties as assigned by the Principal.

Skills

MS Office

Word processing

Database skills

Spreadsheet skills

Google Apps

Aspen

School Cash Suite

K212

Confidentiality

Interpersonal skills

Bilingual French

Education

Secondary school diploma

Office Administration program

Tools

Microsoft Office Suite

Google Applications

Aspen

School Cash Suite

K212

Job description

ELEMENTARY SECRETARY

Under the direction of the Principal, the successful incumbent will provide administrative support to the school in accordance with Board policies & procedures.

Duties

1. General reception, phones, mail and correspondence
2. Record and maintain attendance for students on a daily basis
3. Maintain all student information in the Student Information System
4. Responsible for processing purchase orders and receipt of goods
5. Process/prepare all month end reports and OnSIS reports
6. Responsible for maintaining all achievement records and processing report cards and reports
7. Maintain enrolment statistics and prepare reports for Board and Ministry
8. Maintain Ontario Student Record (OSR) as outlined in the Ministry “OSR Guideline”
9. Maintenance of Board and in-school budgets and finances
10. Type newsletters, teacher handbook, and student handbook
11. All other duties assigned by the Principal

Qualifications

• Secondary school graduate or equivalent required
• Successful completion of an Office Administration Program from a recognized Post-Secondary Institution and/or equivalent experience in the office administration is preferred
• Proficient in Microsoft Office Suite (Word, Excel, Publisher)
• Word processing, database and spreadsheet experience required
• Experience with Google Applications would be an asset
• Experience with Aspen would be an asset
• Experience with School Cash Suite & K212 would be an asset
• Proven commitment to maintaining confidentiality
• Excellent interpersonal, communication and organizational skills
• Bilingual (French) would be an asset

Applicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner.

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The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process .

/rg

November 9, 2026