Unifor #26/27-08 Accounts Receivable/Payable Clerk (External Posting)

Windsor-Essex Catholic District School Board; Windsor; On-site; CAD 42,000 - 56,000; Full time

Job summary

The Windsor-Essex Catholic District School Board is seeking an Accounts Receivable/Payable Clerk to support the Business Department. Under the direction of the Manager of Accounting, you will handle AR and AP functions, including invoicing, deposits, reconciliations and month-end reporting for the Board.

Responsibilities include processing invoices, monitoring collections, preparing bills for practice teaching, and ensuring accurate data entry in the K212 Finance system.

Qualifications

• Post-secondary education in a related field.
• Accounting experience is required.
• Experience with computerized accounting systems.
• Bookkeeping experience and understanding of accounting concepts.
• Strong mathematical and analytical skills.
• Proficiency with Microsoft Word and Excel is required.
• Awareness of and commitment to confidentiality standards.
• Excellent interpersonal, communication and organizational skills.
• Experience in K212 Finance and/or School Cash is an asset.

Responsibilities

• Maintain cash receipts records, deposits, and month-end reports for the Board.
• Issue invoices, monitor collections and respond to customer inquiries.
• Prepare practice teaching billings.
• Assemble cash and cheques for bank deposits and deliver deposits to the bank.
• Issue receipts for cash and cheques received as requested.
• Reconcile multiple Board accounts.
• Assist with accounts payable including invoice processing and approvals.
• Review supplier statements and reconcile outstanding items.
• Support school-generated funds processes and year-end rollovers.

Skills

Accounting

Bookkeeping

Math & analytics

Excel

Word

Confidentiality

Communication

Interpersonal skills

Organizational skills

K212 Finance / School Cash

Education

Post-secondary education

Tools

K212 Finance

School Cash

Job description

Accounts Receivable /Payable Clerk

Under the direction of the Manager of Accounting /or designate the successful candidate will support the Business Department, including general accounting, accounts receivable and accounts payable functions. Assignments will fluctuate with needs and may include replacement of staff on short and long term leaves.

Providing support to the Manager of Accounting in the accounts receivable function by:

• Maintaining cash receipts records, deposit records and month end reports for the Board
• Issuing invoices, monitoring collection and responding to customer inquiries
• Preparing practice teaching billings
• Assembling cash and cheques for bank deposit and delivering the deposits to the bank as required
• Issuing receipts (upon request) for all cash and cheques received
• Maintaining control of post-dated cheques
• Acting as system support and school liaison for school generated funds
• Assisting with school generated funds rollovers at year-end (School Cash)
• Reviewing and processing Board reimbursement requests from schools posting entries to the general ledger as required
• Preparing transactions including, but not limited to teacher release time as required
• Reconciling various Board accounts
• Other duties as assigned not specifically mentioned above

Providing support to the Manager of Accounting in the accounts payable function by:

• Receiving invoices and sorting for discounts and circulating for proper approval
• Comparing quantities invoiced to quantities ordered and received per packing slips or other evidence of receipt of goods
• Comparing invoice amounts to purchase order amounts and resolving with purchasing or other appropriate personnel, if discrepancies exist
• Following-up receipt of goods with schools, etc. if no evidence of receipt
• Entering invoice data into K212 Finance application, ensuring invoices have not already been paid, and confirming data entries prior to cheque generation
• Reviewing supplier statements for outstanding invoices or credit memos and reconciling
• Handling telephone inquiries from suppliers and sta regarding status of cheque preparations and non-payment of invoices
• Other duties as assigned not specifically mentioned above

Qualifications

• Post-secondary education in a related field
• Accounting experience is required
• Demonstrated experience and knowledge in a computerized accounting
• Demonstrated bookkeeping experience and understanding of accounting concepts
• Good mathematical and analytical skills
• Proficiency with Microsoft Word and Excel is required
• Awareness of and commitment to maintaining appropriate standards of confidentiality
• Excellent interpersonal, communication and organizational skills
• Experience in K212 Finance and/or the School Cash platform would be considered an asset

Applicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner. Applicants must successfully pass a skills assessment test.

The WECDSB adheres to equitable hiring, employment and promotion practices and is commied to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process.

November 9, 2026