Trusted Executive Assistant for High-Impact Leadership

Suncor; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Pension plan

Health benefits

Vacation time

Personal time-off

Talent development programs

Job summary

Suncor Energy Calgary is seeking a highly organized Executive Assistant to provide comprehensive support to a senior leader and leadership team. You will manage complex calendars, coordinate travel and site visits, and support executive communications in a fast-paced environment.

This role requires exceptional attention to detail, strong relationship-building, discretion with confidential information, and the ability to anticipate needs across multiple locations.

Qualifications

• 5+ years supporting senior leaders in an executive or administrative capacity.
• Post-secondary education in Business Administration, Office Administration, or related discipline, or equivalent.
• Experience managing complex calendars, coordinating meetings, and arranging travel across locations.
• Strong written and verbal communication, with experience preparing executive correspondence and presentations.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Excellent organizational, prioritization, and stakeholder management skills with discretion.

Responsibilities

• Manage a complex executive calendar, including meetings, priorities, travel, and scheduling adjustments.
• Coordinate meetings and events with logistics, agendas, pre-read materials, and follow-up actions.
• Prepare, proofread, and distribute executive communications, presentations, and announcements.
• Arrange and coordinate travel plans and site visits across locations.
• Build and maintain relationships with leaders and stakeholders across the organization.
• Process expense reports, support expense approvals, and maintain related records.
• Provide day-to-day office and operational support to improve efficiency and team effectiveness.
• Maintain headcount tracking and assist with KPI updates and reporting.
• Respond to urgent requests and special projects with professionalism and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Stakeholder management

Education

Post-secondary education in business administration or office administration

Tools

Microsoft Office

Job description

Suncor Energy Calgary is seeking a highly organized Executive Assistant to provide comprehensive support to a senior leader and leadership team. You will manage complex calendars, coordinate travel and site visits, and support executive communications in a fast-paced environment.

This role requires exceptional attention to detail, strong relationship-building, discretion with confidential information, and the ability to anticipate needs across multiple locations.