Executive Assistant

Suncor; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Pension plan

Health benefits

Vacation time

Personal time-off

Talent development programs

Job summary

Suncor Energy Calgary is seeking a highly organized Executive Assistant to provide comprehensive support to a senior leader and leadership team. You will manage complex calendars, coordinate travel and site visits, and support executive communications in a fast-paced environment.

This role requires exceptional attention to detail, strong relationship-building, discretion with confidential information, and the ability to anticipate needs across multiple locations.

Qualifications

• 5+ years supporting senior leaders in an executive or administrative capacity.
• Post-secondary education in Business Administration, Office Administration, or related discipline, or equivalent.
• Experience managing complex calendars, coordinating meetings, and arranging travel across locations.
• Strong written and verbal communication, with experience preparing executive correspondence and presentations.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Excellent organizational, prioritization, and stakeholder management skills with discretion.

Responsibilities

• Manage a complex executive calendar, including meetings, priorities, travel, and scheduling adjustments.
• Coordinate meetings and events with logistics, agendas, pre-read materials, and follow-up actions.
• Prepare, proofread, and distribute executive communications, presentations, and announcements.
• Arrange and coordinate travel plans and site visits across locations.
• Build and maintain relationships with leaders and stakeholders across the organization.
• Process expense reports, support expense approvals, and maintain related records.
• Provide day-to-day office and operational support to improve efficiency and team effectiveness.
• Maintain headcount tracking and assist with KPI updates and reporting.
• Respond to urgent requests and special projects with professionalism and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Stakeholder management

Education

Post-secondary education in business administration or office administration

Tools

Microsoft Office

Job description

At Suncor, we produce and provide energy.

When you join Suncor, you become part of a company that has built a solid foundation for both business and employee success. We are a place where talented people thrive. As part of our team, you play a vital role in delivering energy we all rely on, and you'll make a meaningful impact in the communities where we live and work.

We are seeking a highly organized, proactive, and service-oriented Executive Assistant to provide comprehensive support to a senior leader and their leadership team. In this role, you will serve as a trusted partner, managing complex calendars, coordinating travel and site visits, supporting executive communications, and ensuring day-to-day operations run smoothly. Success in this position requires exceptional attention to detail, strong relationship-building skills, sound judgment, and the ability to anticipate needs in a dynamic and fast-paced environment.

What we offer:

We recognize your contribution and offer a range of rewards and development opportunities designed to support your success. Benefits/perks listed below may vary depending on the nature of your employment with Suncor and the region where you work.

• Strong compensation: we offer competitive compensation, regional-based uplifts, annual bonuses, and long-term financial rewards. We also help you save for your future by offering pension programs, and savings plans with company matching
• Benefits: utilize an employee assistance program and comprehensive company-paid health, dental, and vision benefits for you and your family to support your mental, physical, and financial well-being
• Generous time-off: enjoy generous paid vacation time and personal time-off to recharge and maintain a healthy work-life balance
• Talent development programs: Internal mobility, succession planning, and employee training and development programs are just a few ways we're dedicated to your development

Minimum Requirements:

• 5+ years of experience supporting senior leaders in an executive or administrative assistant capacity
• Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience
• Demonstrated experience managing complex calendars, coordinating meetings, and arranging travel across multiple locations
• Strong written and verbal communication skills, with experience preparing executive correspondence, presentations, and organizational communications
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams
• Exceptional organizational, prioritization, and stakeholder management skills, with the ability to handle confidential information with discretion and professionalism

Responsibilities:

• Manage a complex executive calendar, including meetings, priorities, travel, and scheduling adjustments
• Coordinate meetings and events, including logistics, agendas, pre-read materials, and follow-up actions
• Prepare, proofread, and distribute executive communications, presentations, and organizational announcements
• Arrange and coordinate travel plans and site visits, ensuring stakeholder meetings and key activities are scheduled effectively
• Build and maintain strong working relationships with leaders and stakeholders across the organization
• Process expense reports, support expense approvals, and maintain related administrative records
• Provide day-to-day office and operational support, helping to improve organization, efficiency, and team effectiveness
• Maintain headcount tracking, support reporting activities, and assist with data accuracy and KPI updates
• Respond to urgent requests, special projects, and emerging business needs with professionalism and sound judgment

Location and other Key Details:

• You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 - 6th Ave S.W.
• This role is office based, hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs
• Our business professional roles follow internal compensation guidelines, and the pay band will generally be based years of experience and scope of work

Suncor is committed to providing equal opportunities for employment and building an inclusive, results-oriented and high-performance culture where all members of our team feel safe, valued and respected.