Travel Coordinator

Burgundy Diamond; Yellowknife; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic individual to coordinate travel for its operations at a renowned diamond mine. This role involves managing flight schedules, ensuring compliance with travel requirements, and providing administrative support. The ideal candidate will possess strong emotional intelligence and the ability to handle stressful situations effectively. The company values its workforce and offers a competitive salary, comprehensive benefits, and opportunities for professional growth. Join a forward-thinking team dedicated to ethical practices and community engagement.

Benefits

Extended Health Care

Dental Care

Vision Care

Employee Family Assistance Program

Employer Matched Pension

Generous Paid Vacation

Dependent Scholarship Program

Employee Discounts

Accommodations and Meals

Fully Equipped Gym

Qualifications

• Minimum of 2 years experience in aviation operations or travel industry.
• Strong computer literacy and willingness to learn new skills.

Responsibilities

• Manage passenger flight schedules and travel requests.
• Liaise with various departments to ensure traveler compliance.
• Assist in response to unexpected weather delays.

Skills

Aviation Operations

Travel Coordination

Emotional Intelligence

SAP

Microsoft Office

Education

High School Diploma or GED

Post-secondary Certificate or Diploma

Tools

Ekati Travel and Accommodation System (ETAS)

UNICOM

CARS

Job description

About Burgundy Diamond Mines

Burgundy Diamond Mines is a premier global diamond company that proudly produces and delivers ethically sourced diamonds from mine to market. Tracing diamonds end-to-end from its world-renowned Ekati Diamond Mine in Canada’s Northwest Territories, right through to retail diamond sales, creates unquestionable diamond origin and traceability.

Founded in Perth, Western Australia, Burgundy has established itself in the market through its innovative strategy and unique vertically integrated business model, focused on capturing margins along the full value chain of the diamond market. Burgundy is part of CanadaMark, a program that assures manufacturers, retailers and customers, that Burgundy Diamonds are sustainably produced and support ethical investment in Canadian Northern Indigenous communities.

Burgundy has an office and a cutting and polishing facility in Perth, Australia, an office in Calgary, Canada and a diamond sales office in Antwerp, Belgium.

Position Overview

Reporting to the Aviation Superintendent and cross shifting on a two (2) weeks on, two (2) weeks off rotation at the Ekati mine site, you will work in collaboration with the Calgary based Aviation Coordinator in the execution of the travel program for the Ekati operation, including Passenger movement, processing travel requests, liaising with our carriers and other service providers, connecting in communication with site admins and department leaders, periodic coverage at the Aerodrome as and when required and other administrative duties. The successful candidate will be a forward-thinking individual with the ability to develop medium term strategies, have good emotional intelligence skills and the ability to address concerned travelers and manage stress during times of uncertainty. We are hiring for 2 positions.

Job Duties/Responsibilities

• Utilize the Ekati Travel and Accommodation System (ETAS) to process, manage and modify passenger flight schedules and travel requests and movement;
• Manage traveler profiles and support the coordination and optimization of aircraft schedules and monitor aircraft utilization;
• Prepare and distribute accurate and timely passenger manifests, itineraries, and flight schedule changes for employees, contractors and visitors commuting to the Ekati Diamond Mine;
• Provide coverage at the Unicom station when required;
• Liaise with Contracts Department, Human Resources, Physicians Assistants, and Security Investigations Team to ensure that everyone travelling to the mine has met the Ekati Travel Matrix requirements before being allowed access to the Mine Site;
• Assist in the coordination of the response to unexpected weather delays or aircraft servicing issues, as required;
• Help to develop and execute optimal recovery plans for those instances of unexpected weather delays or aircraft servicing issues;
• Using SAP, process invoices from carriers when required and provide feedback to finance as to spend activity and accruals when required;
• General office administrative functions for the Department, as required;
• Process Invoices and prepare Monthly budgeted accruals;
• Mentorship of employees and trainees;
• Always protect the safety and well-being of yourself and your co-workers. Follow all Company specific safety protocols and Occupational Health & Safety policies and procedures.

Education/Experience

• High School Diploma or GED equivalent;
• Post-secondary Certificate or Diploma from recognized College or Technical school;
• Minimum of two (2) years progressive experience in aviation operations or travel industry required;
• Minimum of three (3) to four (4) years administrative experience;
• UNICOM or CARS experience would be considered an asset;
• ROC-A would be considered an asset
• Knowledge and understanding of Transport Canada’s CARS/NAV Canada regulations an asset;
• General knowledge of Environment Canada Aviation Weather & ability to read and interpret weather reporting and forecasts an asset;
• Working knowledge of SAP and Microsoft Office, with strong computer literacy and a willingness to learn new computer skills.
• Experience working in the mining industry, northern Canada, and an understanding of the northern regulatory environment is preferred

What we offer

At Burgundy Diamond Mines, we believe people are our most important asset. This is why we are fully committed to the health, safety and well-being of our employees. We believe in establishing strong lasting and respectful relationships with the people and communities with whom we work.

We are dedicated to developing our workforce and to creating an environment where people can learn, grow and take on new responsibilities. We build capacity within our workforce by offering leadership training, apprenticeship positions and adult education initiatives.

We offer a competitive salary, performance bonus and total compensation package, including company paid extended health, dental and vision care, an Employee Family Assistance Program (EFAP), employer matched pension, generous paid vacation and personal days, as well as a Dependent Scholarship Program and employee discounts. On site we provide accommodations and meals, a fully equipped gym and recreation facilities.

Additional Information

The Company provides travel to and from the Ekati mine site out of Calgary, Yellowknife, and other northern fly points.

Preference will be given to qualified applicants from our Impact Benefit Agreement (IBA) Groups. Members should clearly identify their IBA status on the online job application and resume to receive priority consideration.

Visithttps://burgundydiamonds.com/careers/ to apply.

Closing Date: This position will remain open until a suitable candidate is found.