Travel Coordinator

WB Melback Corporation; Haileybury; On-site; CAD 34,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits program

Job summary

WB Melback Corporation is seeking a highly organized Travel Coordinator to manage travel arrangements for our team. This role ensures smooth, cost-effective travel while maintaining clear communication with stakeholders and travel service providers.

The ideal candidate holds a college diploma or equivalent in Business Administration, Travel & Tourism, or related field, with 2+ years of travel coordination experience.

Qualifications

• College diploma or equivalent in Business Administration, Travel & Tourism, or related field preferred
• 2+ years of experience in travel coordination or administrative support in a corporate or project-based environment
• Strong knowledge of booking systems, travel suppliers, and corporate travel policies
• Proficiency in Microsoft Office Suite and travel management software
• Excellent organizational, communication, and time management skills
• Ability to work independently and make decisions under pressure
• Flexibility to respond to travel issues during evenings and weekends
• Attention to detail and ability to manage multiple itineraries simultaneously

Responsibilities

• Research and plan travel arrangements, including flights, car rentals, hotels, and other accommodations
• Book travel in accordance with company policies and project requirements
• Monitor schedules and provide timely updates to travelers and stakeholders
• Troubleshoot travel issues such as cancellations, delays, and last-minute changes
• Liaise with travel agencies, suppliers, and service providers to ensure smooth execution
• Maintain organized records of bookings, itineraries, and related documentation
• Ensure travel arrangements are cost-effective and align with budgets and policies
• Provide guidance to employees on travel procedures, policies, and documentation
• Assist with preparing travel reports and tracking expenses
• Perform other duties as assigned

Job description

WB Melback Corporation is seeking a highly organized and proactive Travel Coordinator to manage and coordinate travel arrangements for our team. This role ensures smooth, efficient, and cost-effective travel while maintaining clear communication with stakeholders and travel service providers. Occasional support outside regular business hours, including evenings and weekends, may be required.

What You’ll Be Doing

• Research and plan travel arrangements, including flights, car rentals, hotels, and other accommodations
• Book travel in accordance with company policies and project requirements
• Monitor schedules and provide timely updates to travelers and stakeholders
• Troubleshoot travel issues such as cancellations, delays, and last-minute changes
• Liaise with travel agencies, suppliers, and service providers to ensure smooth execution
• Maintain organized records of bookings, itineraries, and related documentation
• Ensure travel arrangements are cost-effective and align with budgets and policies
• Provide guidance to employees on travel procedures, policies, and documentation
• Assist with preparing travel reports and tracking expenses
• Perform other duties as assigned

What We’re Looking For

• College diploma or equivalent in Business Administration, Travel & Tourism, or related field preferred
• 2+ years of experience in travel coordination or administrative support in a corporate or project-based environment
• Strong knowledge of booking systems, travel suppliers, and corporate travel policies
• Proficiency in Microsoft Office Suite and travel management software
• Excellent organizational, communication, and time management skills
• Ability to work independently and make decisions under pressure
• Flexibility to respond to travel issues during evenings and weekends
• Attention to detail and ability to manage multiple itineraries simultaneously

Compensation & Benefits

• $25–$30/hour (based on experience & credentials)
• Comprehensive benefits program

We're an equal opportunity employer. All applicants will be considered for employment without barrier. If an accommodation is required, please inform us in advance.