Travel Coordinator

Custom Helicopters Inc.; Winnipeg; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Full benefits

RRSP pension plan

ESPP

Job summary

Custom Helicopters Inc. in Winnipeg, MB is seeking a Travel Coordinator to manage all company travel for staff, align trips to crew change needs, and ensure cost-effective arrangements within policy.

You will negotiate with airlines and hotels, issue itineraries, handle last-minute changes, and track travel receipts while supporting fleet movement and compliance.

Qualifications

• High school diploma is required.
• Travel Counsellor education or related field (combination of education and/or experience may be considered).
• Logistics and/or travel experience preferred; aviation experience asset.
• Strong computer abilities; proficient in Microsoft Office (Word, Excel, Outlook), aviation-related software, and mobile technologies.
• Excellent interpersonal skills with the confidence to influence external and internal stakeholders.
• Possess an investigative nature and be self-motivated.
• Planning, organizational, and time management skills.
• Strong attention to detail.

Responsibilities

• Coordinate all approved travel arrangements and reservations, within budgetary requirements.
• Arrange hotel accommodations and/or crew housing availability.
• Research and compare available travel options to identify the best option for each travel requirement.
• Distribute travel itineraries and advise travelers on documents and requirements.
• Manage last-minute travel or accommodation changes due to delays or weather.
• Obtain approval from management for travel requests that exceed limits.
• Support crew by maintaining situational awareness of fleet movement requirements.
• Conduct reconciliations, track travel receipts, and distribute them to departments.
• Monitor and facilitate use of company credit cards and loyalty programs.
• Record all travel bookings in Travel Tracker or other software programs.
• Develop and manage supplier contracts to benefit the company.
• May perform other duties as assigned.

Skills

Interpersonal skills

Time management

Planning and organization

Education

Travel Counsellor education or related field

Tools

Microsoft Office

Aviation software

Mobile technologies

Job description

1780 Wellington Ave, Winnipeg, MB R3H 1B3, Canada

Job Description

For nearly 50 years, Custom Helicopters has been a trusted leader in Canadian aviation. Operating a fleet of 45 helicopters with operations across Canada and beyond, our team supports critical missions including emergency medical services, search and rescue, wildfire suppression, mineral exploration, utility and powerline support, and heavy lift operations.

Custom Helicopters promotes a highly skilled workforce built on mutual respect, supporting both personal and professional growth. We offer competitive compensation, full benefits, a pension plan (RRSP), and an Employee Share Purchase Plan (ESPP) to support long‑term career development.

Driven by our commitment to Safety, Quality, & Value, we provide dependable aviation solutions in some of the most challenging environments. Every mission reflects our focus on precision, professionalism, and the people we serve.

The Travel Coordinatorreports to the Senior Operations Manager and is responsible for coordinating business travel needs for employees, while identifying cost-effective and efficient travel arrangements, in accordance with internal company policy. The Travel Coordinator serves as a general resource and point of contact for travel-related issues and assists employees with travel-related issues, questions, or concerns. The Travel Coordinator researches, negotiates, and secures rates with airlines, hotels, and other suppliers.

Responsibilities

• Coordinate all approved travel arrangements and reservations, as well as align travel to crew change requirements, all within budgetary requirements.
• Arrange hotel accommodations and/or organize crew housing accommodation availability.
• Research and compare available travel and hotel accommodations to identify the best option for each travel requirement.
• Distribute travel itineraries to all appropriate staff and advise travelers of any need for specialized travel documents (i.e., passports or Visas), or requirements (i.e., COVID-19 testing or travel letters).
• Manage last-minute travel or accommodation change requests due to changes or weather delays.
• Obtain approval from management for travel requests that exceed established limits.
• Support crew by maintaining situational awareness of fleet movement requirements.
• Conduct reconciliations, track all travel-related receipts, and distribute them to appropriate departments.
• Monitor and facilitate the use of company credit cards and applicable rewards and/or loyalty programs.
• Record all travel bookings in Travel Tracker spreadsheet, or other software programs.
• Develop and manage supplier contracts to the benefit of the company.
• May perform other duties as assigned

Qualifications

• High school diploma is required.
• Travel Counsellor education or another related field (a combination of education and/or experience may be considered).
• Logistics and/or travel experience is preferred. Knowledge in remote travel and aviation experience is considered an asset.
• Strong computer abilities; proficient in Microsoft Office (Word, Excel, and Outlook), aviation-related software, and mobile technologies.
• Excellent interpersonal skills with the confidence to influence all external and internal stakeholders, using effective communication skills.
• Possess an investigative nature and be self-motivated.
• Planning, organizational, and time management skills.
• Strong attention to detail

Custom Helicopters is committed to equitable and inclusive hiring practices and welcomes applications from all qualified individuals. We thank all applicants for their interest, and only those selected for an interview will be contacted.

1780 Wellington Ave, Winnipeg, MB R3H 1B3, Canada