Transportation Administrative Coordinator

Metro Inc.; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

Metro Inc. is seeking a Transportation Administrative Coordinator who will account for transportation-related invoices, support administrative tasks, and improve processing systems. This role emphasizes strong organizational and communication skills and requires a proactive approach to handling vendor relations and discrepancies.

Benefits

Flexible working hours

Flexible group insurance plan

Competitive pension plan

Generous vacation policy

Weekly pay

Employee and family assistance program

Free parking

Professional development opportunities

Several ED&I programs

EV charging stations

Qualifications

• 1-3 years of experience in administrative support and invoice processing.
• Bilingualism in English and French is an asset.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Process and audit transportation-related invoices.
• Reconcile vendor statements and manage payment inquiries.
• Communicate effectively with internal departments and vendors.

Skills

Data Entry

Communication

Attention to Detail

Education

Post-secondary education in a related field

Tools

Microsoft Office Suite

Excel

Job description

Position Title: Transportation Administrative Coordinator

Requisition ID: 42674

Career Group (ADSP): Distribution Center

Division: Logistics and Distribution (80190524)

Department: Logistics and Distribution

Work Location: METRO ON - 190 THE WEST MALL (#A-WM2)

Province: Canada : Ontario

Position Type: Permanent

Joining Our Team Has Its Advantages

• Flexible working hours to promote work/life balance
• Flexible group insurance plan from day one
• Very competitive pension plan
• Generous vacation policy
• Weekly pay
• Employee and family assistance program
• Free parking
• Professional development opportunities
• Several ED&I programs and initiatives
• EV charging stations
  
  

Summary

This role is responsible for providing administrative support by collecting, recording, and organizing all non-EDI (Electronic Data Interchange) transportation-related invoices for tracking, processing, and payment. The individual in this position will serve as a liaison with planners to reconcile discrepancies related to carrier EDI invoices and must be able to communicate clearly and professionally across teams and with external partners.

Strong verbal and written communication skills are essential, as this role requires regular interaction with internal departments and vendors to ensure timely and accurate resolution of invoice issues.

Additionally, the role is tasked with developing and implementing processes to improve the handling of non-EDI vendor invoices, with the goal of converting them to automated match-and-pay systems. A high level of organization, attention to detail, and a proactive approach to process improvement are key to success in this position.

Specific Responsibilities

• Reports directly to the Manager Inbound and Transportation Planning
• Audits and processes invoices from both Blue Yonder and manual systems for payment
• Reconciles vendor statements and manages all vendor payment inquiries
• Processes carrier fleet damage chargebacks
• Logs, manages, and reports on all transportation-related invoices
• Maintains, updates, and oversees the full purchase order confirmation and invoice process for the Transportation department
• Ensures accurate coding of all invoices to appropriate general ledger account Logs, maintains, and enters weekly department payroll
• Creates and prepares presentations as required
• Provides general administrative support to the department
• Maintains up-to-date and accurate fleet filing systems
• Communicates effectively with internal staff and external vendors
• Monitors and tracks all transportation expenditures
• Handles incoming and outgoing mail and courier deliveries as needed
  
  

Qualifications

• Strong data entry skills with a high level of accuracy and attention to detail
• Proficiency in Microsoft Office Suite, with intermediate-level skills in Excel
• 1–3 years of experience in administrative support and invoice processing
• Post-secondary education (college or university) in a related field
• Excellent oral and written communication skills, with strong interpersonal abilities
• Bilingualism in English and French is considered an asset
• This role requires being in the office 5 days a week**
  
  

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail

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