Coordinator, Administrative - Personal Shopping

Holt, Renfrew & Co.; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company in luxury retail seeks a Coordinator for Administrative support in Personal Shopping. The role involves managing reports, scheduling sessions with vendors, and providing comprehensive administrative assistance to the sales management teams. Ideal candidates will have a degree in Business or Communications, along with advanced proficiency in Microsoft Office and significant administrative experience. Join a team that values creativity, customer inspiration, and sustainable practices.

Benefits

Competitive total compensation

Generous employee discount

Pension and health & dental benefits

Tuition assistance

Continuous learning and development

Qualifications

• Minimum five years administrative experience.
• 2-3 years supporting leadership roles.
• Strong proficiency in MS Office tools.

Responsibilities

• Print and analyze weekly, daily, monthly reports.
• Organize product knowledge sessions with vendors.
• Provide analytical and administrative support.

Skills

Analytical skills

Organizational skills

Communication

Bilingual (English and French)

Education

Business or Communications Degree/Diploma

Tools

Microsoft Word

Excel

Power Point

Outlook

Job description

Coordinator, Administrative - Personal Shopping page is loaded

Coordinator, Administrative - Personal Shopping

Apply locations 3401 Dufferin St., Toronto, ON time type Full time posted on Posted 3 Days Ago time left to apply End Date: July 20, 2025 (26 days left to apply) job requisition id R2000573866

Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.

A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and development.

Coordinator, Administrative - Personal Shopping

The Coordinator, Administrative provides administrative support to the Group Sales Manager/Sales Manager & appropriate teams.

Specific responsibilities include (but are not limited to) the following:

· Print weekly, daily, monthly reports as needed for analysis by management

· Track, record and prioritize all items requiring action by the Manager

· Schedule and organize product knowledge sessions with vendor partners

· Maintains and updates schedules as required and inputs vacations as per approved requests

· Prepare presentation and support materials for key meetings

· Assist with repair/client issues in a timely manner

· Provide analytical and administrative support to your assigned department

· Other duties as assigned

· Ensure compliance with privacy policies, regulations, and cyber security measures.

The ideal candidate:

· Business or Communications Degree/Diploma

· Minimum five years progressive administrative experience with 2-3 years of direct support to a leadership role

· Advanced proficiency in Microsoft Word, Excel, Power Point and Outlook

The measures of success:

· Contribution to financial objectives

· Individual objectives linked to the achievement of department goals

· Feedback from internal and external clients

Coordonnateur(trice), Administration

Le(la) coordonnateur(trice) administratif(ive) offre du soutien administratif au Directeur(trice), Ventes de Groupe et aux équipes appropriées.

Les responsabilités spécifiques comprennent ce qui suit, sans toutefois s’y limiter :

· Imprime les rapports quotidiens, hebdomadaires et mensuels au besoin à des fins d’analyse par la direction

· Fait le suivi, enregistre et priorise tous les articles nécessitant que le(la) directeur(trice) prenne des mesures.

· Planifie et organise les séances d’info sur les produits (SIP) avec les fournisseurs partenaires.

· Aide à entrer les horaires du personnel dans Workbrain; tient et met à jour les horaires au besoin et entre les vacances en fonction des demandes approuvées.

· Prépare les présentations et les documents de soutien pour les réunions clés.

· Donne un coup de main pour les problèmes de réparation/clients de façon ponctuelle.

· Offre du soutien analytique et administratif à son service d’appartenance.

· Effectue les autres tâches qui lui sont assignées.

· Assurer le respect en matière de protection de la vie privée, des réglementations et des mesures de cybersécurité.

Le(la) candidat(e) idéale) possède :

· Cours ou diplôme en affaires ou en communications

· Au moins 5 années d’expérience administrative progressive dont 2 à 3 années de soutien direct à un cadre supérieur

· Compétences supérieures à utiliser Microsoft Word, Excel, Power Point et Outlook

· Parfaitement bilingue en français et en anglais

L’évaluation du succès :

· Contribution aux objectifs financiers

· Objectifs individuels liés à la réalisation des objectifs du service

· Rétroactions des clients internes et externes

Holt Renfrew is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity and require accommodation, please email [e-mail] and let us know so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.

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Who We Are

We are Canada’s FASHION and LIFESTYLE retailer, providing a strong trusted voice in the global fashion world on behalf of Canadian customers.

We are the curators of EXTRAORDINARY products that INSPIRE our customers and are respectful of both people and planet.

We provide personal service and experiences to empower our customers and colleagues to find the truest expression of themselves and create JOY in doing so.

We are committed to creating and inspiring a more SUSTAINABLE future for all. We aim to IGNITE the possibility of POSITIVE CHANGE.

What Makes Us Unique

No other brand has this combination of traits, and they give us our strong point of view and set us apart.

Magenta

Own and elevate Magenta so that it is synonymous with the brand.

Canadian

Be proud and make Canadians proud of who we are by representing a modern Canada, its values, its people, and its ethos on the global retail stage.

Sustainability

Be a leader in sustainability and ignite the possibility of positive change in others. Build loyalty by being known as a trusted brand that cares for its customers, colleagues, communities, as well as the planet.

Personal Service

Deliver the highest quality of service, not just to our most valuable customers, but to all guests of Holts.

How We Do It

Our reach may be global, but our Values remain proudly Canadian. They are meaningful to us and guide how we work together and interact with our communities.

Warmth

Be open, welcoming, and respectful to others.

Unity

We are one team, one community, sharing one planet.

Passion

Passion is what drives us to be curious and think creatively.

We constantly encourage ourselves to be better.