Coordinator, Administrative - Personal Shopping

HOLT RENFREW; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Holt Renfrew is seeking a Coordinator, Administrative for Personal Shopping. This role involves providing comprehensive administrative support to the Group Sales Manager, ensuring effective tracking of tasks, organizing vendor sessions, and assisting with client issues. The ideal candidate will have substantial administrative experience, advanced Microsoft Office skills, and be bilingual in French and English.

Benefits

Competitive total compensation

Generous employee discount

Pension and health & dental benefits

Tuition assistance

Continuous learning and development

Qualifications

• Minimum five years progressive administrative experience.
• 2-3 years of direct support to a leadership role.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Provide administrative support to management and teams.
• Track and prioritize items needing action.
• Prepare presentation materials for key meetings.

Skills

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in Power Point

Proficiency in Outlook

Bilingual in French and English

Education

Business or Communications Degree/Diploma

Job description

Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.

A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and development.

Coordinator, Administrative - Personal Shopping

The Coordinator, Administrative provides administrative support to the Group Sales Manager/Sales Manager & appropriate teams.

Specific responsibilities include (but are not limited to) the following:

· Print weekly, daily, monthly reports as needed for analysis by management

· Track, record and prioritize all items requiring action by the Manager

· Schedule and organize product knowledge sessions with vendor partners

· Maintains and updates schedules as required and inputs vacations as per approved requests

· Prepare presentation and support materials for key meetings

· Assist with repair/client issues in a timely manner

· Provide analytical and administrative support to your assigned department

· Other duties as assigned

· Ensure compliance with privacy policies, regulations, and cyber security measures.

The ideal candidate:

· Business or Communications Degree/Diploma

· Minimum five years progressive administrative experience with 2-3 years of direct support to a leadership role

· Advanced proficiency in Microsoft Word, Excel, Power Point and Outlook

The measures of success:

· Contribution to financial objectives

· Individual objectives linked to the achievement of department goals

· Feedback from internal and external clients

Coordonnateur(trice), Administration

Le(la) coordonnateur(trice) administratif(ive) offre du soutien administratif au Directeur(trice), Ventes de Groupe et aux équipes appropriées.

Les responsabilités spécifiques comprennent ce qui suit, sans toutefois s’y limiter :

· Imprime les rapports quotidiens, hebdomadaires et mensuels au besoin à des fins d’analyse par la direction

· Fait le suivi, enregistre et priorise tous les articles nécessitant que le(la) directeur(trice) prenne des mesures.

· Planifie et organise les séances d’info sur les produits (SIP) avec les fournisseurs partenaires.

· Aide à entrer les horaires du personnel dans Workbrain; tient et met à jour les horaires au besoin et entre les vacances en fonction des demandes approuvées.

· Prépare les présentations et les documents de soutien pour les réunions clés.

· Donne un coup de main pour les problèmes de réparation/clients de façon ponctuelle.

· Offre du soutien analytique et administratif à son service d’appartenance.

· Effectue les autres tâches qui lui sont assignées.

· Assurer le respect en matière de protection de la vie privée, des réglementations et des mesures de cybersécurité.

Le(la) candidat(e) idéale) possède :

· Cours ou diplôme en affaires ou en communications

· Au moins 5 années d’expérience administrative progressive dont 2 à 3 années de soutien direct à un cadre supérieur

· Compétences supérieures à utiliser Microsoft Word, Excel, Power Point et Outlook

· Parfaitement bilingue en français et en anglais

L’évaluation du succès :

· Contribution aux objectifs financiers

· Objectifs individuels liés à la réalisation des objectifs du service

· Rétroactions des clients internes et externes

Holt Renfrew is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity and require accommodation, please email [e-mail] and let us know so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.