Administrative Coordinator

Biospectra Inc; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Biospectra Inc is seeking an Administrative Coordinator to support plant operations through administrative tasks. This role involves managing front office activities, handling correspondence, scheduling meetings, and assisting with health and safety reports. Ideal candidates will have a high school diploma and 2-4 years of experience in office administration with strong communication skills in English.

Qualifications

• 2-4 years of office administration experience preferred; industrial manufacturing or distribution experience is a plus.
• Skills in organizational ability, attention to detail, decision-making, adaptability, and fluent English communication required.

Responsibilities

• Manage front office activities, including answering phones and directing visitors.
• Assist with environmental, health, safety, and maintenance reports.
• Data entry, report generation, and recordkeeping across departments.

Skills

Organizational ability

Attention to detail

Decision-making

Adaptability

Fluent English communication

Education

High School Degree

Post-high school education (2+ years preferred)

Tools

Microsoft Office (Intermediate to advanced)

Outlook Calendar

Job description

The Administrative Coordinator at Dextran Products provides administrative support for plant operations, environmental, health and safety, and purchasing activities. This role includes front office duties such as answering phones, greeting visitors, responding to emails, and supporting communication across departments.

Responsibilities include:

• Managing front office activities, including answering phones and directing visitors.
• Handling correspondence and emails.
• Scheduling meetings and maintaining calendars.
• Supporting production schedules and communication of action items.
• Assisting with environmental, health, safety, and maintenance reports and activities.
• Managing office supplies and assisting with purchasing and logistics.
• Data entry, report generation, and recordkeeping across various departments.

Qualifications:

• High School Degree required; two or more years of post-high school education preferred.
• Two to four years of office administration experience; experience in industrial manufacturing or distribution preferred.
• Skills include organizational ability, attention to detail, decision-making, adaptability, and fluent English communication.
• Intermediate to advanced skills in Microsoft Office, including Outlook Calendar.

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