Training Coordinating Specialist

Thales; Ottawa; Hybrid; CAD 77,000 - 125,000; Full time

Job summary

A leading technology company is seeking a Training Coordinating Specialist to manage training and development for naval operations. This hybrid role involves coordinating training for both internal staff and the Canadian Forces while ensuring compliance with regulatory requirements. Ideal candidates will have a background in educational administration and experience in the Canadian Forces training environment. The position offers a competitive salary and comprehensive benefits package.

Benefits

Company paid Extended Health and Dental

Retirement Savings Plans with company contributions

Vacation days and paid sick leave

Qualifications

• Post-secondary education in a related field.
• Operational Functional Point in dedicated naval occupation.
• Experience in training or instructional roles.

Responsibilities

• Coordinate the planning and delivery of training solutions.
• Oversee training schedules and documentation.
• Support the development of new training materials.

Skills

Experience in the Canadian Forces Training Environment

Instructional design methodologies

Logistical and procurement experience

Ability to work with diverse teams

Education

Post-secondary education in Educational or Business Administration

Job description

Location: Victoria - 905 Ellery, Canada

Position: Training Coordinating Specialist

Locations: Victoria, Halifax or Ottawa - Hybrid

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

The Training Coordinating Specialist will coordinate, conduct and contribute to the planning, development and delivery of the Arctic & Offshore Patrol Ship and Joint Support Ship (AJISS) training solutions developed for the two classes of ships and the coordination, management, and maintenance of the overall AJISS training program.

Initially, the Training Coordinating Specialist will primarily be involved in coordinating training and administration of courses for both Thales employees and that of the Canadian Forces. The Training Coordinating Specialist is also responsible for collaborating in the development of the training associated with engineering changes and the coordination of Service Providers who provide Operator and Maintainer training to the AJISS Enterprise (Thales employees, Ship staff, and other DND organisations).

Key Areas of Responsibility

Course Planning Services

• Develop training schedules.
• Oversee Training Needs Analysis (TNA) data collection.
• Amend training documentation and courseware incorporating all changes required to the Qualifications, Standards and Plans (QSPs) which may include editorial corrections, updates of references, and / or changes resulting from Engineering Configuration Changes.
• Schedule assessments of new courseware in accordance with DND approved standards and specifications.
• Support the design, development and acquisition of new training materials and courseware.
• Oversee translation of all AOPS and JSS courseware and reference materials.

Training Support Services

• Develop, coordinate approval and track the annual AJISS Training Plan.
• Identify and contribute to the staffing requirements to support AJISS Training activities.
• Contribute to the procurement of training activities by preparing Statements of Work to acquire training services.
• Perform the role of Technical Authority in the delivery of contracted training services.

Training Delivery Services

• Develop and maintain a schedule of training activities and OPIs.
• Coordinate training delivery requirements with AJISS enterprise including DND agencies.
• Provision of training venue.
• Provision of training delivery materials.
• Facilitation of courses and training device usage.
• Record keeping associated with training courses.
• Conduct of courses.
• Assessment of students and course administration.

Training Materiel Support Services

• Conduct trials of AOPS and JSS lesson guidance and instructional materials.
• Provide services related to development or conduct of evaluation of training methods.
• Exercise continuous improvement of all AOPS and JSS courseware or virtual trainers.
• Acquire learning aids from supporting Original Equipment Manufacturers (OEMs).

Minimum Qualifications

• Post‑secondary education in Educational or Business Administration or an equivalent field.
• Operational Functional Point (OFP) in dedicated naval occupation (ex. MARTECH, MSEO, or NWO).
• Experience in the Canadian Forces Training Environment.

Preferred Qualifications

• Experience with instructional design methodologies, delivery instructor‑led training and Computer Based Training.
• Experience in the Canadian Forces Training Establishments, desired roles could include Training Manager, Course Training Officer (CTO), Curriculum Control Document Analyst (CCDA).
• Experience in military divisional leadership (divisional commander or similar role).
• Logistical and procurement experience, specifically the use of sub‑contractors and managing contracts between the RCN and industry.
• Familiarity with the Canadian Forces Individual Training and Education System (CFITES).

Language

English (Essential), French (Desirable)

Special Position Requirements

Predominantly office work but may be required to work in dockyards and onboard Naval ships.

Schedule

40 hours per week.

Physical Environment

Hybrid position – which is a mix of working from home and onsite (in office, at customer site or on‑board ships alongside in harbour).

Travel

Occasional domestic travel may be required in support of the ships.

Compensation

Total Target Cash (TTC) 77,413.00 - 124,369.00 CAD Annual.

Benefits

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short‑term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long‑Term Disability.
• Employee Discounts on home, auto, and gym membership.

Equal Opportunity Employment

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Compliance Notice

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the U.S. International Traffic in Arms Regulations (ITAR) and / or U.S. Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program.