Toronto Office & Operations Coordinator

PheedLoop; Toronto; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Health coverage

Office near TTC subway

Team lunches and outings

High-performance culture

Job summary

PheedLoop is seeking an organized Office Administrator to support our Toronto team. You will manage front desk, coordinate meetings, onboarding, travel, and day-to-day admin tasks to keep the office running smoothly.

Ideal candidates have a Bachelor's degree or equivalent, 1+ years in office administration, and strong communication with a detail-oriented, proactive mindset. Fresh grads welcome; join a collaborative startup environment connected to a growing tech company.

Qualifications

• Bachelor's degree, college diploma, or equivalent experience.
• 1+ years of experience in office administration, customer service, hospitality, operations, or a similar role. (fresh graduates are welcome)
• Strong communication skills.
• Excellent organizational and time management skills.
• High attention to detail.
• Comfortable managing multiple priorities.
• Friendly, professional, and dependable.
• Someone who takes initiative and enjoys helping others.

Responsibilities

• Welcome visitors, candidates, customers, and employees.
• Manage front desk responsibilities, incoming calls, and general office communications.
• Coordinate meeting rooms, office supplies, vendors, and workplace resources.
• Keep the office clean, organized, and well-stocked.
• Assist with employee onboarding and general administrative tasks.
• Organize team lunches, company events, and employee engagement activities.
• Help coordinate travel, purchasing, and scheduling when needed.
• Maintain office records, documentation, and administrative processes.
• Support leadership with day-to-day administrative needs.
• Look for opportunities to improve office processes and efficiency.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Initiative

Customer service

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office

Job description

PheedLoop is seeking an organized Office Administrator to support our Toronto team. You will manage front desk, coordinate meetings, onboarding, travel, and day-to-day admin tasks to keep the office running smoothly.

Ideal candidates have a Bachelor's degree or equivalent, 1+ years in office administration, and strong communication with a detail-oriented, proactive mindset. Fresh grads welcome; join a collaborative startup environment connected to a growing tech company.