Toronto Office Administrator — Executive Support & Ops

Vaco Recruiter Services; Austin; On-site; CAD 33,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Job summary

Vaco Recruiter Services is seeking an experienced Office Administrator to provide day-to-day admin support in our Toronto office. You will assist with scheduling, meetings, vendor coordination, and visitor reception to keep operations running smoothly.

Ideal candidates have 3+ years in office administration, strong communication, and the ability to multitask in a busy professional environment. This on-site role offers competitive pay and benefits in the GTA.

Qualifications

• 3+ years of experience in office administration, office coordination, or a similar role.
• Previous experience working in a busy professional office environment
• Excellent communication skills

Responsibilities

• Provide day-to-day administrative and operational support across the Toronto office.
• Respond to ad hoc office requests and help resolve day-to-day needs as they arise.
• Provide administrative support to executives as required, including scheduling, meeting coordination and other requests.
• Work closely with the other administrative assistant on all aspects of office operations.
• Coordinate with vendors, building services and other external partners.
• Order and manage office supplies, refreshments, catering and other office needs.
• Prepare meeting rooms and common spaces for internal and external meetings.
• Welcome and support visitors, clients and colleagues

Skills

Communication skills

Job description

Vaco Recruiter Services is seeking an experienced Office Administrator to provide day-to-day admin support in our Toronto office. You will assist with scheduling, meetings, vendor coordination, and visitor reception to keep operations running smoothly.

Ideal candidates have 3+ years in office administration, strong communication, and the ability to multitask in a busy professional environment. This on-site role offers competitive pay and benefits in the GTA.