Temporary Workplace Coordinator

Career Group; Toronto; On-site; CAD 30,000 - 36,000; Full time

Job summary

Career Group is assisting a leading technology and social media company in Toronto to hire a temporary Workplace Coordinator. The role partners with the Experience Manager to support daily workplace operations, employee experience, and the upcoming office move.

This 3–6 month assignment starts ASAP, with potential extension. You will help open and outfit a new 9,000-square-foot office, coordinate catering, vendor relations, scheduling, and ensure documentation and SOPs are in place for a smooth

Qualifications

• 3–4+ years in office coordination or similar role.
• Experience in tech, startup or fast-paced environments preferred.
• Experience supporting an office move or workplace project is highly preferred.
• Strong project management and organizational skills with attention to detail.
• Excellent verbal and written communication with internal partners.

Responsibilities

• Partner with the Experience Manager to support day-to-day workplace operations and projects.
• Assist with planning, coordination, and execution of the Toronto office move.
• Support opening of the new Toronto office and establish SOPs.
• Create an inclusive, organized workplace experience for employees and visitors.
• Coordinate in-office catering, setup, breakdown, and invoice review/submission.
• Maintain office space, equipment, and appearance; manage supplies.
• Coordinate maintenance requests and work with vendors for issues/emergencies.
• Manage room and desk scheduling via workplace booking platforms.
• Maintain office resources, policies, and expense reports.
• Support client and visitor experiences in the Toronto office.
• Assist with administrative and ad hoc projects for International Places team.

Skills

Project management

Organizational skills

Communication skills

Self-starter

Team-oriented

Attention to detail

Google Suite

Tools

Google Suite

Workplace booking platforms

Job description

Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move.

This assignment starts asap and will last 3-6 months, with potential for extension.

The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience.

Location

Toronto, ON – 1 University Avenue

Hours

9am – 5pm ET, with flexibility for OT as needed

Fully onsite, Monday – Friday

Responsibilities

• Partner closely with the Experience Manager to support day-to-day workplace operations and projects.
• Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution.
• Support the opening of the new Toronto office and help establish standard operating procedures.
• Create an inclusive, organized, and dynamic workplace experience for employees and visitors.
• Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission.
• Maintain the appearance, organization, and functionality of the office space and equipment.
• Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies.
• Oversee office supplies, kitchen ordering, stocking, and general workplace needs.
• Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership.
• Maintain accurate floor plans, seating charts, and office documentation.
• Oversee room and desk scheduling through workplace booking platforms.
• Maintain and update office resources, policies, expense reports, and other documentation.
• Support client and visitor experiences within the Toronto office.
• Assist with various administrative, operational, and ad hoc projects for the broader International Places team.

Qualifications

• 3–4+ years of office coordination, administrative support, workplace operations, or a similar role.
• Experience in a technology, startup, creative, or fast-paced environment strongly preferred.
• Experience supporting an office move, build-out, or workplace project is highly preferred.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
• Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment.
• Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions.
• Team-oriented, proactive, and resourceful with a true self-starter mentality.
• Proficiency with Google Suite, including Google Docs, Sheets, and Slides.
• Experience with workplace booking platforms is a plus.
• Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus.
• Must be comfortable working fully onsite, 5 days per week, in the Toronto office.