Temporary Administrative Assistant - BCGEU

BCGEU; Burnaby; On-site; CAD 43,000 - 58,000; Part time

Job summary

The BCGEU is seeking a highly organized Administrative Assistant to support Staff Representatives in a variety of administrative tasks. The role includes reception duties, switchboard operations, and temporary backfill assignments for vacancies lasting less than three months.

Responsibilities span document preparation, calendar deadline tracking for grievances and notices to bargain, handling inquiries, and coordinating meetings and travel, with a focus on accuracy and professional communication.

Qualifications

• 2–4 years of experience in an administrative support role.
• High school diploma with formal training in office administration or related field.
• Proficiency in Microsoft Office, especially Word and Excel.
• Typing speed 40–50 words per minute.
• Excellent written and verbal communication, spelling and grammar.
• Strong organizational skills and ability to manage multiple priorities.
• Professional telephone manner and reception duties experience.
• Ability to work independently and as part of a team.

Responsibilities

• Preparing, formatting, and processing documents such as letters, meeting minutes, reports, bargaining proposals, bulletins, and general correspondence.
• Drafting correspondence and calculating key calendar deadlines for grievances, notices to bargain, and appeals.
• Providing assistance to staff representatives by answering phone calls and responding to walk-in inquiries.
• Supporting component and local executive committees, including the preparation and distribution of materials for strike or ratification votes.
• Coordinating logistics for meetings, including booking rooms, arranging travel, and managing accommodation needs.
• Prioritizing and processing incoming mail and maintaining an organized filing and bring-forward system.
• Performing other administrative duties as required.

Skills

Typing 40-50 wpm

Strong communication

Organizational skills

Reception duties

Independent work

Team collaboration

Multitasking

Education

High school + admin training

Tools

Microsoft Word

Microsoft Excel

Microsoft Office Suite

Outlook

Job description

• Temporary Administrative Assistant - BCGEU

Temporary Administrative Assistant - BCGEU

Published on May 07, 2025

TEMPORARY/ON-CALL ADMINISTRATIVE ASSISTANT JOB ID: T001

JOB TYPE: Temporary/On-Call

WAGE RATE: $36.43 per hour

JOB SUMMARY:

The BCGEU is seeking a highly organized and professional Administrative Assistant to support Staff Representatives in various administrative functions. The successful candidate will assist with a wide range of office tasks, including reception duties and switchboard operation, and will be deployed for backfill and overload assignments within the area office for temporary vacancies lasting less than three months.

KEY RESPONSIBILITIES:

• Preparing, formatting, and processing documents such as letters, meeting minutes, reports, bargaining proposals, bulletins, and general correspondence.
• Drafting correspondence and calculating key calendar deadlines for grievances, notices to bargain, and appeals.
• Providing assistance to staff representatives by answering phone calls and responding to walk-in inquiries.
• Supporting component and local executive committees, including the preparation and distribution of materials for strike or ratification votes.
• Coordinating logistics for meetings, including booking rooms, arranging travel, and managing accommodation needs.
• Prioritizing and processing incoming mail and maintaining an organized filing and bring-forward system.
• Performing other administrative duties as required.

LOCATIONS:

• Langley (Fraser Valley Area Office – FVAO)
• Advocacy
• Finance
• Communications
• Negotiations
• Facilities Management
• Conventions & Travel
• Learning & Occupational Health and Safety (OHS)
• Investments & Pension Services

QUALIFICATIONS & EXPERIENCE:

• A minimum of 2-4 years of experience in an administrative support role.
• Completion of high school education, supplemented by formal training in office administration or a related field.
• Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Word and Excel.
• Strong keyboarding skills, with a typing speed of 40-50 words per minute.
• Exceptional written and verbal communication skills, including spelling, grammar, and attention to detail.
• Excellent organizational abilities and a demonstrated aptitude for managing multiple priorities and deadlines.
• A professional and courteous telephone manner, with experience handling reception duties.
• Ability to work independently and collaboratively within a team environment.

The BCGEU is committed to employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

BCGEU Headquarters is on the unceded and shared traditional territory of the xʷməθkʷəy̓əm (Musqueam),Skxwú7mesh (Squamish) & Səlí̓ lwətaʔ (Tsleil-Waututh) peoples.