Human Resources Coordinator E049-26

Colonial Group; Vancouver; On-site; CAD 65,000 - 75,000; Full time

Job summary

Legal Aid BC is seeking a Human Resources Coordinator for a full-time term position in Vancouver. Reporting to the Senior HR Advisor, you will provide administrative HR support across recruitment, HRIS, compensation and benefits, labour relations, and employee wellness.

The role emphasizes processing HR records, coordinating learning and recognition programs, and ensuring accurate payroll data. The position supports equity, diversity, and inclusion initiatives and requires confidential handling

Qualifications

• 3+ years’ related experience in a human resources environment in a unionized setting.
• Experience with HRIS and report writing features.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to handle confidential information with discretion.
• Advanced knowledge of Dayforce HRIS and MS Office 365 / Excel.

Responsibilities

• Act as a first contact for the HR department, handling general inquiries and directing higher-level matters appropriately.
• Maintain the HRIS system, create reports, and process annual rollovers.
• Prepare maternity/parental leave calculations and top‑up payments.
• Administer learning programs and track employee training databases.
• Coordinate employee recognition and wellness programs, including budgeting and event planning.
• Support labor relations activities and assist with union-related processes.
• Manage workforce planning tasks including recruitment postings and new hire paperwork.
• Produce and maintain statistical reports on personnel data and HR processes.

Skills

Organizational skills

Time management

Administrative skills

Verbal and written communication

Interpersonal skills

Problem solving

Discretion with confidential info

Detail-oriented

Team player

Education

Secondary School Diploma supplemented by HR certificate or diploma

Tools

Dayforce HRIS

MS Office 365 / Excel

Job description

LEGAL AID BC EXEMPT POSTING

TO: LABC STAFF

FROM: HUMAN RESOURCES DEPARTMENT

POSITION: HUMAN RESOURCES COORDINATOR

ONE FULL-TIME TERM POSITION - VANCOUVER

(To October 1, 2027)

COMPETITION NO: E049-26

DATE POSTED: October 8, 2026

CLOSING DATE: October 22, 2026

STARTING DATE: ASAP

SALARY: $64,573 to $75,033 (As per the Excluded Administrative Salary Scale)

HOURS OF WORK: 35 hours/week, Monday to Friday

Legal Aid BC is in the early stages of, and committed to a transformative journey to embedding Truth and Reconciliation, and Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better.

PRIMARY FUNCTION: Reporting to the Senior Human Resources Advisor, this position provides administrative services and human resources support services to the Manager and Human Resources Advisors in the areas of recruitment, HRIS, compensation and benefits, labour relations, employee recognition, employee wellness, learning and development, health and safety, leave administration and report preparation.

The following job duties are illustrative examples, and shall not be construed as an exhaustive description of all the work requirements that may be inherent in the job.

VALUES STATEMENT:

Our commitment to the principles of fundamental justice embedded in the Charter of Rights and Freedoms, and to Truth and Reconciliation, and Equity, Diversity, and Inclusion is ambitious and foundational. It informs everything we do, as we defend liberty, equality, autonomy, and dignity; as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination. These are our values, and they inform our hiring practices too. Our business is aiding people in severe legal distress and necessitates internal and external alignment of practicing these values. Integrating Truth and Reconciliation, and Equity, Diversity, and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.

KEY ACCOUNTABILITES:

Policy, Procedures and Administration:

• Acts as a point of first contact for the department, dealing with general enquiries and referring higher-level matters to the Human Resources Advisor or Manager, Human Resources and Organizational Development.
• Responsible for maintenance of the HRIS system including setting up users, creating reports, applying updates and processing annual rollovers.
• Recommends changes to systems and procedures to ensure the efficiency and accuracy of all employee records and human resources data.
• Works with Payroll/Benefits Administrator to provide data for payroll processing; tracks and provides benefit/pension start dates for new employees.
• Creates employee records in the HRIS such as adding new hires, processing terminations, processing adjustments, monitoring and processing employee records for increments and prepares various reports.
• Monitors sick, vacation and special leaves; balances and advances annual leave entitlements
• Responsible for preparing maternity/parental leave calculations and prepares top‑up payments.
• Creates and administers HRIS entries, reports, letters and payroll adjustments.
• Maintains and updates salary scales for all pay groups.
• Provides general office support including preparing correspondence, processing mail, ordering office supplies.
• Maintains all confidential personnel files, managing critical documentation and employee information.
• Processes invoice payments, reviews Department budget for accuracy and reports out to Manager, Human Resources and Organizational Development.
• Assists in the development and implementation of policies, programs and procedures as required.
• Liaises with external recruitment agencies and oversees temporary agency contracts.

• Provides support to the /Manager/Senior/HR advisors and human resources team, as required.

Employee Development:

• Coordinates the administration of Employee Recognition and Employee Wellness programs including Agendas, minute taking; program budget and processes invoice payments; provides advice and information to employees/Supervisors/Manager; plans and arranges wellness events; assists Departments with recognition event management.
• Maintains records and compiles statistical reports concerning personnel‑related data such as hires, transfers, performance management, vacation, sick leave and special leaves.
• Administers learning program, registers employees for courses and updates employee learning database.
• Tracks probationary and review dates and ensures reviews are completed in an accurate and timely manner; advises Managers/Supervisors on reviews status.

Labour and employee Relations:

• Provides administrative support in labour relations management including areas of attendance management, probationary reviews and orientation.
• Involved in the administration of the B.C. General Employees Union (BCGEU) Job Classification system; assists with changes to job descriptions and rating sheets; responsible for the minutes of committee meetings.
• Prepares and issues Casual, General Employees Union (GEU) and Professional Employees’ Association (PEA) seniority lists and maintains recall lists.

Workforce Planning:

• Researches and provides statistics for the Human Resources department and other departments for budget and staffing management purposes.
• Administers organization charts and calculates full‑time employee count breakdown by Department and employee group.
• Prepares and distributes modified work week schedules.
• Administers the recruitment process by posting positions and setting up testing.
• Completes offer letters and new hire paperwork.
• Organizes casual and temporary employees support for employee vacancies; maintains and updates recall list.
• Arranges placement of job postings on the LABC’s website (internal and external) and on external job boards.

Compliance and Legal:

• Responsible for Minutes of monthly meetings for the Joint Occupational Health and Safety Committee.
• Conducts ergonomic assessments for employees.
• Coordinates and prepares documents related to Human Rights Tribunal program.

QUALIFICATIONS:

Required Education, Skills & Experience

• Secondary School Diploma supplemented by human resources certificate or diploma.
• 3+ years’ related experience in a human resources environment working within a unionized environment, or an equivalent combination training and experience.
• Strong organizational, time management and administrative skills to handle heavy workload; ability to identify and set priorities and meet deadlines.
• Working knowledge of departmental operations, programs, services, processes, policies and procedures.
• Experience working with Collective Agreements is an asset
• Working knowledge of HRIS including report writing features.
• Excellent verbal and written communication skills.
• Exceptional interpersonal skills with a demonstrated ability to provide excellent customer service to all levels of stakeholders.
• Strong team player, collaborative and cooperative with others.
• Excellent problem‑solving skills.
• Ability to exercise flexibility, balance changing priorities, and effectively accommodate changing situations.
• Ability to be discrete, deal tactfully and professionally with information of a confidential and/or sensitive nature.
• Detail‑oriented with high standards for quality of deliverables.
• Ability to establish and maintain effective working relationships with Directors, Managers, peers, and external contacts.
• Technical competencies:
  • Advanced knowledge of HRIS (Dayforce)
  • Deep comfort level leveraging technology including MS Office 365 and Excel in particular
• Proficiency in typing and data entry
• Genuine interest in our mandate.

This competition requires the candidate to complete the following tests:

• MS Office (Outlook, Word, Excel, PowerPoint)
• Typing 50 wpm

We offer (based on your employment status and affiliation):

• Four weeks paid vacation to start that grows the longer you are with LABC
• An excellent employee benefits package, where premiums are 100% paid by LABC
• A generous defined benefit pension plan
• Support for training and development
• An Employee and Family Assistance program
• The opportunity to participate in various Employee programs (Employee Wellness, etc.)
• Support for a healthy work/life balance
• Generous leave provisions (sick time, special leaves)
• 13 paid statutory holidays
• An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
• Transit friendly employer for eligible staff to have their commute subsidized
• Dog-friendly offices
• Dedicated Cultural Leave provisions for Indigenous employees
• Employee-led Equity, Diversity and Inclusion Council and Accessibility Committee that bring together diverse employee perspectives to help shape ongoing workplace improvements and initiatives that advance equity, inclusion, belonging, and accessibility

VISIT OUR WEBSITE AT www.legalaid.bc.ca

Legal Aid BC is recognized as one of BC’s Top 100 Employers:

https://reviews.canadastop100.com/top-employer-legal-aid-bc

We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.