Administrative Assistant, Leaves Processing (12-month contract)

BC Maritime Employers Association; Vancouver; Hybrid; CAD 40,000 - 50,000; Full time

Job summary

A government organization is seeking an Administrative Assistant for Leaves Processing in Vancouver. This entry-level, 12-month contract role is hybrid, ensuring accurate administration of employee leave programs while supporting stakeholders. The successful candidate will maintain records, adjudicate leave requests, and serve as a subject matter expert. Ideal applicants will have 2+ years in administrative roles, strong communication skills, and proficiency in Microsoft Office. A commitment to diversity and inclusivity is emphasized.

Qualifications

• Minimum of 2 years of experience providing administrative services.
• Experience working in a unionized environment is considered an asset.
• A combination of education and experience may also be considered.

Responsibilities

• Interpret and administer leave program and policies under federal laws.
• Organize and update leave records using an online database system.
• Adjudicate leave requests using relevant legislative criteria.
• Track leave requests and ensure processing timelines align with legislative requirements.
• Answer employee queries about the leaves process.

Skills

Customer service skills

Communication (phone, email, in-person)

Organizational skills

Analytical skills

Problem-solving skills

Education

College diploma

Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

Excel

Job description

The Administrative Assistant, Leaves Processing is responsible for ensuring accurate and timely administration of employee leave programs in compliance with federal legislation and organizational policies. This role supports employees and stakeholders by adjudicating leave requests, maintaining precise records, and serving as a subject matter expert on leave processes under the guidance of the Labour Relations team.

This is a 12-month contract position with a hybrid schedule.

Responsibilities

• Interpret and administer leave program and policies in accordance with the applicable federal laws.
• Organize and update leave records using an online database system.
• Adjudicate leave requests using the relevant legislative criteria.
• Work closely with the Union and Waterfront Employers of British Columbia (WEBC) to ensure leave requests are adjudicated in a timely manner, and to request additional information where required.
• Track leave requests and ensure processing timelines align with legislative requirements.
• Provide support with any questions related to processing leaves.
• Answer employee queries about the leaves process.
• Serve as subject matter expert for the leaves process in alignment and under the general direction and guidance of the Labour Relations Officer and Associate Director of Labour Relations.

Qualifications

• College diploma. Bachelor’s degree is considered an asset. A combination of education and experience may also be considered.
• Proven experience in customer service, including s trong phone, email and in-person communication skills. .
• Experience working in a unionized environment considered an asset.
• Minimum of 2 years of experience providing administrative services.
• Proficient in Microsoft Office Suite, including SharePoint and Excel.
• Excellent organizational skills, with an ability to prioritize important projects.
• Analytical and problem‑solving skills.

BC Maritime Employers Association is an equal opportunity employer. We are committed to creating a diverse and inclusive workforce and welcome applications from candidates of all backgrounds.

Seniority level

Entry level

Employment type

Contract

Job function

Administrative

Industries

Transportation/Trucking/Railroad