Temp Receptionist: Regina Front Desk & Admin Support

Shermco Industries, Inc.; Regina; On-site; CAD 34,000 - 41,000; Full time

Job summary

Shermco Canada seeks a Temporary Receptionist to support the Regina office for a minimum 3-month assignment. You will welcome visitors, answer calls, manage mail and supplies, and assist with onboarding and general administrative tasks in a busy office.

This in-office role runs from 8:00 a.m. to 4:30 p.m., Monday to Friday, with a 30-minute unpaid lunch. You will support HR, finance, vendors, and internal teams while maintaining a professional, organized, and welcoming front desk environment.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist/administrative experience preferred.
• Strong verbal and written communication skills.
• Professional phone etiquette and a customer-service focus.
• Proficiency with Outlook, Word, and Excel.
• Strong organizational skills and ability to manage multiple priorities.
• Ability to maintain confidentiality.
• Experience with invoice review or office supply ordering is a plus.

Responsibilities

• Welcome clients and visitors and provide courteous, professional assistance.
• Answer, screen, and direct calls professionally.
• Maintain a clean, organized reception area.
• Assist visitors and employees with general questions, directions, sign-in processes, and meeting room coordination as needed.
• Provide general administrative support, including filing, scanning, document preparation, correspondence, and other clerical duties.
• Receive, open, sort, and distribute incoming mail to the appropriate employees or departments.
• Prepare outgoing mail and courier packages as required.
• Prepare, stamp, and mail cheques as requested by the Accounting department.
• Support shipping and receiving activities, including receiving packages and notifying employees of incoming deliveries.
• Maintain organized records of mail, courier, and shipping activity where required.
• Restock refrigerators and snack supplies on a daily basis.
• Monitor, order, and maintain coffee supplies for the corporate and Regina office.
• Track inventory levels for refrigerators, snacks, coffee, kitchen supplies, and related office items.
• Order facility supplies for the Regina office and maintain appropriate inventory levels.
• Order office supplies for the Regina office and ensure supplies are available for employees and visitors.
• Identify general office maintenance or cleanliness needs and elevate requests to the appropriate internal contact.
• Maintain inventory of new-hire packages and related onboarding materials.
• Prepare and send new-hire packages in a timely manner.
• Support HR, recruitment, and office leadership with administrative tasks related to onboarding, employee communications, and office coordination.
• Help create a positive first impression for new employees joining the Regina office.
• Respond to requests and coordinate assigned tasks for the part-time cleaner.
• Coordinate food orders for training sessions, meetings, employee events, and office activities as requested.
• Assist with vendor coordination for office, kitchen, courier, facility, and supply needs.
• Support internal meetings and training sessions with room setup, refreshments, supplies, and cleanup coordination as required.
• Reconcile the monthly SaskTel Mobility invoice and follow up on discrepancies or required information.
• Assist with basic administrative coordination for accounting-related tasks as requested.
• Track waste, power, and energy consumption for Canadian offices to support sustainability reporting and internal initiatives.
• Maintain accurate records, spreadsheets, and supporting documentation for reporting purposes.

Skills

Communication skills

Organization

Phone etiquette

Microsoft Office

Confidentiality

Multitasking

Customer service

Attention to detail

Professional demeanor

Inventory awareness

Education

High school diploma

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

Shermco Canada seeks a Temporary Receptionist to support the Regina office for a minimum 3-month assignment. You will welcome visitors, answer calls, manage mail and supplies, and assist with onboarding and general administrative tasks in a busy office.

This in-office role runs from 8:00 a.m. to 4:30 p.m., Monday to Friday, with a 30-minute unpaid lunch. You will support HR, finance, vendors, and internal teams while maintaining a professional, organized, and welcoming front desk environment.