Team Lead - Team Coordination- Medical Scheduling

CarePartners; Barrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Ontario is seeking a Team Lead in Barrie to manage client service delivery. This full-time role requires overseeing scheduling for multi-disciplinary teams, providing mentorship, and ensuring effective problem-solving in a dynamic environment. Candidates should have a relevant post-secondary education and strong organizational, communication, and analytical skills.

Benefits

Competitive pay

Health & dental benefits

EAP for employees and family

Opportunities for continuing education

Access to group discounts

Qualifications

• 1-3 years of post-secondary education.
• 1-3 years of relevant job-related experience.
• Fluency in multiple languages is an asset.

Responsibilities

• Manage individual caseload for client scheduling.
• Support multi-disciplinary team with scheduling conflicts.
• Mentor team on intake and scheduling tasks.

Skills

Organization

Communication

Problem-Solving

Customer Service

Education

Post-secondary education (1-3 years)

Tools

Scheduling systems (e.g. Procura)

Job description

Who We Are

When you join us at CarePartners, you’re building a career with a company who cares about their patients, their patients’ families, and their staff.

We are currently looking for someone to join our team in the role of Team Lead.Within a customer focused environment, this position provides intake and scheduling expertise and support within an integrated client focused service delivery model.

Overview

This position may involve a shift rotation of afternoons, evenings, and weekends including holidays. The position would require flexibly as schedules may change.

CarePartners serves Ontario communities and we bring kind and professional care to patients in need, and when you work with us, you make a positive impact in your community.

We have immediate Full-Time opening in the Barrie Office!

What We Offer

Incentives and Perks

• Competitive pay
• Meaningful, fulfilling work, helping patients and their families behind the scenes
• Supportive team environment and a great corporate culture
• Access to group discounts, including exclusive discounts from various retailers
• Total rewards program which includes health & dental benefits
• An Employee Assistance Program (EAP) for you and your family members
• Opportunities for continuing education and training
• Hands on mentoring and leadership support

What The Role Involves

• Manage individual caseload related to intake and service delivery of client/employee schedules as defined by local management.
• Support multi-disciplinary team through effective problem solving of conflicts/issues with regards to challenging scheduling cases, hard to service areas.
• Respond to multi-disciplinary team questions and concerns regarding scheduling policies and practices.
• Provide support and mentoring to multi-disciplinary team.
• Mentor and support multi-disciplinary team in the completion of intake and scheduling tasks/requirements.

• Mentors and supports multi-disciplinary team in the use of software’s and other technical enablers (e.g. Procura; HPG, OneDrive).
• Primary contact designee for all Information System related problems.
• In collaboration with the Manager, troubleshoots employment related issues by providing necessary information and supportive documentation.
• In collaboration with the Manager, participates in the recruitment and hiring process for Client Service Delivery Coordinators.
• In collaboration with the Manager, contributes to the development of annual training and operational plans related to client service delivery.
• Participate in the collection and/or analysis of key performance, quality and human resource indicators.
• Provide regular feedback and recommendations to Manager on intake and scheduling performance.
• Participate in the development and execution of ongoing quality improvement initiatives.
• Maintain and promotes a collaborative team relationship with clients/caregivers, funders, community partners, staff, volunteers and other internal colleagues.
• Where required, participates in internal and external committees and community functions (workshops, job/health fairs, community boards and participation on focus groups).
• Demonstrate a commitment to continued professional development and growth.
• Contribute to a healthy and safe working environment.
• Perform other duties as required.

What You Bring

• The minimum qualifications for this position are one (1) to three (3) years of post-secondary education and one (1) to three (3) years of job-related work experience.
• Excellent organization skills and high attention to quality, combined with the ability to manage multiple high priority tasks within a fast pace service environment is required.
• Excellent verbal and written communication skills.
• Ability to work non-traditional hours is a requirement.
• Exceptional analytical and problem-solving skills.
• Advanced knowledge of scheduling systems i.e. Procura/CIMS experience an asset.
• Customer Service experience is an asset.
• Knowledge of Health/Homecare industry an asset.
• Fluency in multiple languages an asset.

CarePartners In Your Community

In addition to providing home-based personal support, rehabilitation, therapy, nursing and palliative care across Ontario, CarePartners also serves the community through clinics, transitional care units, and provides relief in nursing homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing medical care and clinics in countries with poor access to health care since 2009.

Accessibility

CarePartners welcomes and encourages applicants from people with disabilities, accommodations are available on request for candidates taking part in all aspects of the hiring process.