Team & Administration Specialist

Dunsky Energy + Climate Advisors; Montreal; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Dunsky Energy + Climate Advisors is seeking a dedicated Team & Administration Specialist to enhance operational efficiency and business development. The ideal candidate will ensure the smooth functioning of our offices, support executive teams, and contribute to a positive workplace culture. Join a mission-driven team that values sustainable solutions and collaboration.

Benefits

Flexible hours

Group health and dental insurance

Retirement savings plan contributions

Discounts on public transit and bikeshare

Professional development opportunities

Qualifications

• Minimum 3 years of experience in administrative positions.
• Bilingual with strong written communication skills.
• Experience supporting executives and managing calendars.

Responsibilities

• Oversee office operations and ensure equipment functionality.
• Assist in business development and proposal preparation.
• Provide administrative support to executives and consultants.

Skills

Organizational skills

Interpersonal skills

Bilingualism (French and English)

Communication skills

Tools

Microsoft Office

Salesforce

Job description

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Interested in a career at Dunsky? Consider joining our team !

Would you like to put your expertise to work for a company that values its people and is dedicated to protecting the environment? Are you looking for an opportunity to make a significant contribution, through a wide range of responsibilities, to the success of our mission? Are you looking for a company where collaboration, learning and trust are at the heart of its culture? Consider joining us!

DUNSKY ENERGY + CLIMATE ADVISORS is a mission-driven, B-Corp certified, firm focused on helping our clients accelerate the transition to a clean, affordable, low-carbon energy future. We didn’t come to this lately : we’ve been engaged in this mission for over 20 years – meticulously supporting leading governments, utilities, businesses and others across North America.

IDEAL CANDIDATE

You are a highly organized, reliable and personable individual with a collaborative approach who shares our company values. You are not afraid of a dynamic work environment and a position that will require juggling a variety of administrative and operational tasks. More specifically, you offer :

Skills and experience sought :

• Minimum 3 years of previous experience in administrative positions or in event management
• very good command of the Microsoft Office suite
• strong organizational skills and ability to prioritize effectively
• strong interpersonal skills
• bilingualism (French and English)
• and excellent communication skills, especially in writing
• good ability to adapt and to deal with unexpected requests
• a concern for the happiness of others, both the team and the customers
• autonomy and initiative
• experience supporting executives (including calendar management)
• experience in event management, corporate or other (an asset)
• knowledge of Salesforce (an asset)
• an interest in sustainable development issues (an asset)
• a demonstrated commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
• This position will involve constant and ongoing communication with employees and clients from across Canada and potentially beyond, including with individuals who may speak exclusively in English or (to a lesser degree) in French.

TASKS AND RESPONSIBILITIES

The responsibilities of the Specialist, team and administration include :

Operations :

• Ensure the proper functioning of our offices and coworking spaces and equipment in Montreal, Toronto (in collaboration with a colleague in Toronto), and other cities, and coordinate changes related to the spaces
• Purchase IT equipment, office supplies, and other office equipment and keep a detailed inventory
• Make corporate donations and keep detailed records. Support or coordinate Giving Tuesday activities.
• Support or coordinate the renewal of Dunsky’s certifications, such as Net Zero and B-Corp
• Support the VP Operations in ensuring the maintenance of business registrations (cities, provinces / states) and insurance requirements
• Support or coordinate the planning of internal meetings and events such as monthly team meetings, the annual team retreat, the annual holiday parties, in collaboration with the VP Operations
• Collaborate with the Advisor, Talent & Culture to organize trainings and social events to support cohesion and connexion among team members
• Take the initiative to organize outings, send gifts, and otherwise improve the happiness of the team, clients, and partners
• Support the integration of new team members through by preparing the necessary equipment and office space

Business Development :

• Perform daily reviews of Requests for Proposals publications and share relevant opportunities with members of the Committee of business development
• Provide support to the Senior Manager, Business Development by assisting with the preparation and the submission of proposals and updating to our projects database
• Provide support to the marketing team by keeping track of upcoming conferences, coordinating the logistics related to conference participation, and other promotional campaigns

Support to team members :

• Provide administrative support to the VP, Operations (and supervisor)
• Provide executive assistance to the President of the organization by scheduling meetings, making travel arrangements and providing general administrative support
• Provide administrative support to our team of consultants

Others :

• Support the VP Operations in improving practices and team support
• Help maintain Dunsky's reputation
• Participate in internal committees, special projects, and other Dunsky initiatives
• Contribute to a positive and productive work environment

WHY JOIN DUNSKY?

• Be part of a firm whose values align with yours : As a mission-driven firm and a registered B Corp, our approach is driven by a deep respect for our team and a commitment to protect the planet.
• Work within a dynamic and welcoming team : We place a great deal of importance on offering our team the chance to grow and lead fulfilling lives both at work, and at home. We believe that how we work together is as important as the work we do.
• Gain experience in a wide variety of responsibilities : As part of a small company and responsible for tasks involving several areas of activity, this position will give you experience in administration, event coordination, business development and more.

BENEFITS

• We offer competitive salaries and a range of employee benefits including flexible hours, group health and dental insurance, retirement savings plan contributions, discounts on public transit and bikeshare, and more.
• We are also committed to offer our team a hefty dose of professional development and learning opportunities . This includes specific time set-asides; training budgets; goals for professional development; an extensive series of topical lunch-and-learns; and a pervasive culture of inquiry and knowledge sharing.
• Staff also have access to supportive and engaged supervisors . We do our best to offer our team experience and professional development opportunities aligned with your interests.

LOCATION

The successful candidate will work from our office in Montreal , a bright, modern space located in the Maison du développement durable , just a stone's throw from downtown metro stations.

We encourage a hybrid work option - a mix of working from the office and from home that balances a flexible schedule with the opportunity to work in person with your colleagues.

HOW TO APPLY

Interested candidates are invited to complete our application form and attach their C.V. and cover letter. In your cover letter, give us a sense of who you are by being honest and creative. Applications will be considered until the position has been filled.

The recruitment process includes the following steps :

• a phone screening
• a written test to assess your writing skills
• an interview with a Dunsky team member and the Advisor, Talent and culture
• a second interview with a Dunsky team member and the Vice-President, Operations

Dunsky values diversity, in background and experience. We welcome people’s differences, and strive to increase participation from traditionally underrepresented groups in our hiring, as well as in the work we perform. We strongly encourage women and people who identify as minorities or people with disabilities to apply to any of our postings. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We respect your privacy therefore applications and expressions of interest are considered strictly confidential unless candidates say otherwise.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative, Business Development, and Consulting

Business Consulting and Services, Environmental Services, and Services for Renewable Energy

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