Supply Chain Specialist

shn; Toronto; On-site; CAD 52,000 - 61,000; Full time

Job summary

Scarborough Health Network is seeking a Supply Chain Specialist to oversee day-to-day supply chain operations in the Cath Lab, manage inventory, and coordinate logistics across hospitals and satellite sites.

The role requires expertise with Tecsys Elite POU, SAP ERP, EPIC EHR, and RFID/barcode systems to ensure accurate orders, on-time deliveries, and data integrity that supports safe patient care.

Qualifications

• Experience in healthcare supply chain environments.
• Proficient with Tecsys POU and SAP/EPIC integrations.
• Strong inventory accuracy and data integrity skills.
• Ability to coordinate with clinical teams and vendors.

Responsibilities

• Review and adjust replenishment orders to maintain clinical operations.
• Monitor and reconcile uncaptured supply usage from late cases.
• Rectify inventory discrepancies to reduce stockouts.
• Coordinate expedited deliveries and substitute products for shortages.
• Manage manual procurement activities including trials, loaners, and off-contract orders.
• Receive and process deliveries, ensuring accurate tracking of lot, serials, and RFID data.
• Maintain RFID and barcode configurations across storage locations.
• Communicate supply issues and risks to clinical staff and leaders.
• Replenish inventory locations and cabinets per par levels and system rules.
• Support SAP/TECSYS/EPIC configurations and cabinet assignments for product transitions.
• Conduct cycle counts, audits, expirations, and reconciliations to ensure accuracy.

Skills

Supply chain operations

Inventory management

Logistics coordination

Data integrity

Tools

Tecsys Elite Healthcare POU

SAP ERP

EPIC EHR

RFID technology

Job description

Job Details

Job Number: JR107327

Job Title: Supply Chain Specialist

Union:

Union:

Job Category: Professional

Hospital Location: Centenary Site

Job Type: Permanent, Full time

Number of Positions: 1

Minimum - Maximum Hourly Rate: $38.046 - $44.105

Hours: Days

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada's most vibrant and diverse communities. We are home to North America's largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada's Most Admired Corporate Cultures for 2023 - 2025 and Greater Toronto's Top Employers for 2026. Learn more at shn.ca

Job Description

Position Overview

Reporting to the Manager, Supply Chain and Systems, the Supply Chain Specialist is responsible for the day to day supply chain operations, inventory management, logistics coordination, and data integrity within the Catheterization Laboratory (Cath Lab). Utilizing the Tecsys Elite Healthcare Point of Use (POU) system and its integration with SAP ERP and EPIC EHR, the role ensures high value medical supplies, implants, consignment inventory, and all non- stock, direct order products are accurately ordered, received, tracked, replenished, and available to support safe patient care.

The Supply Chain Specialist serves as the operational link between Clinical teams, Materials Management, vendors, and technology systems, supporting patient safety, financial stewardship, inventory accuracy, contract compliance, and efficient clinical operations.

Responsibilities

• Review, validate, and adjust automated replenishment orders generated through the Tecsys POU platform to ensure inventory levels support ongoing clinical operations.
• Monitor and reconcile uncaptured supply utilization and emergency usage from late overnight cases
• Rectify inventory discrepancies identified through system dashboards, ensuring inventory records remain accurate and stockout risks are mitigated.
• Coordinate expedited deliveries, substitute products, and vendor support to address urgent supply shortages, backorders, and exceptional utilization requirements.
• Manage manual procurement activities, including approved product trials, loaner equipment, patient specific products, off contract orders, and contract conversion inventory requirements.
• Receive and process inventory deliveries by validating purchase orders, recording product information, and maintaining accurate tracking of Unique Device Identifiers (UDI), lot numbers, serial numbers, and RFID tags within Tecsys.
• Ensure RFID enabled inventory and barcode tracked products are properly configured systematically and available within designated physical storage locations and procedural areas.
• Communicate critical supply issues, delivery delays, and operational risks to clinical staff and leaders to support continuity of patient care.
• Replenish inventory locations, procedural storage areas, and RFID cabinets in accordance with established par levels and system requirements.
• Support contract conversions through SAP cart profile maintenance, Tecsys system configuration, item setup, cabinet assignments, and coordination of physical product transitions.
• Execute cycle counts, inventory audits, expiration reviews, and inventory reconciliations to maintain inventory accuracy, reduce waste, and support regulatory compliance.
• Manage product recalls by locating affected inventory, removing impacted products, and coordinating follow up activities to minimize patient safety risks.
• Monitor consignment inventory programs, vendor replenishment activities, bill and replace processes, and reconciliation reporting to ensure financial accuracy and product availability.
• Verify the functionality and operational readiness of Tecsys hardware, RFID cabinets, scanners, and related technologies, escalating technical issues as required to Tecsys Service and Support.
• Maintain SAP cart profile data and support item master maintenance activities to ensure accurate integration between SAP, Tecsys, and Epic systems.
• Identify and report pricing, unit of measure, contract, and system data discrepancies, coordinating resolution with Data Management, Contracts, and Information Technology teams.
• Provide front line Point of Use system support to clinical staff, assisting with scanning issues, workflow questions, and operational troubleshooting.
• Suppor