Supply Chain Specialist

Scarborough Health Network; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Scarborough Health Network in Toronto is seeking a Supply Chain Specialist for the Cath Lab to optimize day-to-day inventory, coordinate implants and non-stock items, and ensure accurate UDI, lot, and RFID tracking within Tecsys.

You will collaborate with clinical teams, materials management, and vendors, support SAP cart profiles, and lead cycle counts, recalls, and consignment programs to sustain safe patient care.

Qualifications

• Diploma or degree in a related field (SCM, procurement, logistics, or healthcare administration).
• Minimum two years healthcare supply chain experience in high acuity procedural environments.
• Experience with Tecsys Elite POU, SAP ERP, EPIC EHR.
• Strong communication, analytical, organizational, and problem-solving skills.
• Ability to work in fast-paced clinical settings and perform physical duties up to 40 lbs.

Responsibilities

• Review, validate, and adjust automated replenishment orders to support clinical operations.
• Monitor uncaptured usage and reconcile overnight emergency usage.
• Rectify inventory discrepancies and reduce stockout risks.
• Coordinate expedited deliveries and substitute products for shortages.
• Manage manual procurement (trials, loaner equipment, off-contract orders, contract conversions).
• Receive and process deliveries, validate POs, and track UDI/lot/serial/RFID data.
• Ensure RFID/barcode inventory is configured and located in storage areas.
• Communicate critical supply issues to clinical staff and leaders.
• Replenish locations and RFID cabinets per par levels.
• Support SAP cart profile maintenance and Tecsys configuration.
• Perform cycle counts, audits, expiry reviews, and reconciliations.
• Manage recalls and consignment programs to minimize patient safety risks.
• Monitor vendor replenishment and reconciliation reporting.
• Verify Tecsys hardware readiness and escalate issues.
• Maintain item master data to ensure SAP/Tecsys/Epic integration.
• Identify data discrepancies and coordinate resolutions.
• Provide front-line POU support for scanning/workflow questions.
• Assist with Tecsys reports for management decisions.
• Collaborate with clinicians, staff, vendors to drive operational excellence.

Skills

Analytical skills

Organizational skills

Problem-solving

Communication skills

Relationship management

Excel proficiency

Tech systems literacy

Education

Diploma or degree in SCM/Procurement/Logistics/Healthcare Admin

CMRP designation (asset)

Tools

Tecsys Elite POU

SAP ERP

EPIC EHR

Pyxis Supply POU

Microsoft Excel

Job description

**Position Overview**Reporting to the Manager, Supply Chain and Systems, the Supply Chain Specialist is responsible for the day to day supply chain operations, inventory management, logistics coordination, and data integrity within the Catheterization Laboratory (Cath Lab). Utilizing the Tecsys EliteTM Healthcare Point of Use (POU) system and its integration with SAP ERP and EPIC EHR, the role ensures high value medical supplies, implants, consignment inventory, and all non- stock, direct order products are accurately ordered, received, tracked, replenished, and available to support safe patient care.The Supply Chain Specialist serves as the operational link between Clinical teams, Materials Management, vendors, and technology systems, supporting patient safety, financial stewardship, inventory accuracy, contract compliance, and efficient clinical operations. **Responsibilities*** Review, validate, and adjust automated replenishment orders generated through the Tecsys POU platform to ensure inventory levels support ongoing clinical operations.* Monitor and reconcile uncaptured supply utilization and emergency usage from late overnight cases* Rectify inventory discrepancies identified through system dashboards, ensuring inventory records remain accurate and stockout risks are mitigated.* Coordinate expedited deliveries, substitute products, and vendor support to address urgent supply shortages, backorders, and exceptional utilization requirements.* Manage manual procurement activities, including approved product trials, loaner equipment, patient specific products, off contract orders, and contract conversion inventory requirements.* Receive and process inventory deliveries by validating purchase orders, recording product information, and maintaining accurate tracking of Unique Device Identifiers (UDI), lot numbers, serial numbers, and RFID tags within Tecsys.* Ensure RFID enabled inventory and barcode tracked products are properly configured systematically and available within designated physical storage locations and procedural areas.* Communicate critical supply issues, delivery delays, and operational risks to clinical staff and leaders to support continuity of patient care.* Replenish inventory locations, procedural storage areas, and RFID cabinets in accordance with established par levels and system requirements.* Support contract conversions through SAP cart profile maintenance, Tecsys system configuration, item setup, cabinet assignments, and coordination of physical product transitions.* Execute cycle counts, inventory audits, expiration reviews, and inventory reconciliations to maintain inventory accuracy, reduce waste, and support regulatory compliance.* Manage product recalls by locating affected inventory, removing impacted products, and coordinating follow up activities to minimize patient safety risks.* Monitor consignment inventory programs, vendor replenishment activities, bill and replace processes, and reconciliation reporting to ensure financial accuracy and product availability.* Verify the functionality and operational readiness of Tecsys hardware, RFID cabinets, scanners, and related technologies, escalating technical issues as required to Tecsys Service and Support..* Maintain SAP cart profile data and support item master maintenance activities to ensure accurate integration between SAP, Tecsys, and Epic systems.* Identify and report pricing, unit of measure, contract, and system data discrepancies, coordinating resolution with Data Management, Contracts, and Information Technology teams.* Provide front line Point of Use system support to clinical staff, assisting with scanning issues, workflow questions, and operational troubleshooting.* Support the Manager, Supply Chain and Systems with generating Tecsys system reports and data for supply chain management decision making.* Collaborate with physicians, nursing staff, Clinical Educators, Finance, Medical Engineering, Materials Management, Digital/IT, vendors, and external partners to support operational excellence and continuous improvement initiatives. **Requirements*** Diploma or degree in Supply Chain Management, Procurement, Logistics, Business Administration, Healthcare Administration, or a related field.* Recognized Supply Chain professional designation such as Association for Health Care Resource & Materials Management (AHRMM) Certified Materials & Resource Professional (CMRP) designation is considered an asset.* Minimum two years of healthcare supply chain experience, preferably within a high acuity procedural environment such as Cardiac Catheterization Laboratory, Interventional Radiology, or Operating Room services.* Experience with healthcare Point of Use inventory management systems such as Tecsys EliteTM Healthcare POU, PyxisTM Supply POU, or similar middleware supply chain platforms.* Knowledge of SAP ERP, EPIC EHR, inventory management processes, procurement workflows, and automated integrated replenishment systems.* Understanding of FDA Unique Device Identification System (UDI) requirements, implant tracking processes, consignment inventory management, and healthcare supply chain best practices.* Strong analytical, organizational, and problem-solving skills with a high degree of attention to detail.* Excellent communication and relationship management skills with the ability to collaborate effectively with multidisciplinary teams, physicians, vendors, and support services.* Proficiency in Microsoft Office applications, particularly Excel, and experience working with healthcare technology systems and reporting tools.* Ability to work effectively in a fast paced clinical environment and perform physical duties, including extended standing, walking, lifting up to 40 lbs., and moving supply carts and inventory.