Supply Chain Management Projects Contracts Advisor

Ian Martin Group; Calgary; On-site; CAD 69,000 - 84,000; Full time

Job summary

Ian Martin Group is seeking a Supply Chain Management Projects Contracts Advisor in Calgary. You will manage post-award administration, onboarding, change management, and supplier performance, with potential involvement in end-to-end sourcing activities for project contracts.

This contract role offers exposure to a major oil and gas framework and demands strong attention to detail in a fast-paced environment.

Qualifications

• Five or more years of experience in contracts, procurement, or supply chain, including post-award administration.
• Experience supporting sourcing events, bid evaluations, and contract changes is preferred.
• Proficiency with Microsoft Office and ERP / sourcing / contract management systems.
• Experience with capital projects, construction, or field operations is a plus.

Responsibilities

• Administer post-award project contracts in accordance with SCM policies and records management standards.
• Coordinate onboarding, kickoff meetings, and maintain contract files, change logs and trackers.
• Monitor supplier performance, cost, schedule and change management; track RFI and change orders.
• Assist end-to-end sourcing activities: bid packages, evaluations, negotiations, and award recommendations.
• Support contract close-out, documentation, and file completion; escalate risks as needed.

Job description

Supply Chain Management Projects Contracts Advisor

• Pay Rate: $49.77 - $60.71 /hour, depending on experience
• Contract End Date: Nov 22, 2027
• Location: Calgary, Alberta

Raise is currently hiring (2) two Supply Chain Management Projects Contracts Advisors on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, the third largest producer of Canadian oil and natural gas and the second largest refiner and upgrader with extensive midstream and downstream infrastructure.

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

Reporting to the Manager, SCM Projects, the SCM Contracts Advisor is primarily responsible for the day-to-day post-award administration of assigned project contracts. The role supports contract onboarding, performance meetings, change management, cost and documentation tracking, supplier performance monitoring, issue follow-up and contract close-out. Based on workload and business needs, the incumbent may also support or carry out end-to-end sourcing activities, including bid preparation, bid process coordination, evaluations, negotiations, approvals and contract award.The incumbent works closely with SCM Sourcing, the Project Management Team (PMT), the Construction Management Team (CMT), suppliers and other project stakeholders to keep contract activities organized, documented and aligned with established processes. The role requires sound judgement, attention to detail, clear communication and the ability to manage multiple priorities in a fast-paced project environment.

Responsibilities

• Contract Administration
• Administer assigned project contracts in accordance with SCM policies, procedures, contract terms, approval requirements and records-management standards.
• Post-Award Contract Setup and Administration
• Review awarded contracts and supporting documents to understand scope, commercial and legal terms, deliverables, roles, reporting requirements, cost and schedule requirements and change-management procedures.
• Create and maintain contract files, change logs, key contact lists and other required trackers;
• Coordinate supplier onboarding and kick-off meetings with PMT, CMT and other project representatives;
• Prepare and maintain meeting agendas, minutes, action logs, approval/signature packages, and other contract documentation.
• Contract Performance, Cost, Change Management and Close-Out
• Coordinate supplier performance and progress meetings, review required reporting with project stakeholders, and document actions, risks, and outstanding items.
• Monitor supplier performance against contractual requirements, project milestones, cost, schedule, and established performance measures
• Manage and track requests for information, contract changes, amendments and change orders; ensuring documentation is appropriately reviewed, approved, executed, and recorded.
• Track contract values, commitments, forecasts, spend, purchase order values, and other supporting cost information; identify and follow up on discrepancies.
• Work with suppliers and internal stakeholders to resolve contract, cost, schedule, performance, and commercial issues, escalating risks or concerns when required.
• Coordinate offboarding and contract close-out activities, including outstanding changes, final documentation, supplier performance feedback, completion requirements, and file closure.
• Sourcing and Award Activities
• Support or execute end-to-end sourcing activities as required, including preparing bid packages, issuing competitive events, coordinating bidder questions and evaluations, supporting negotiations, preparing award recommendations, obtaining required approvals, and issuing awards.
• Maintain accurate and complete sourcing and contracting documentation within applicable systems and perform other related duties as assigned.

Qualifications

• Five or more years of experience in contracts, procurement, supply chain or project support, including post-award contract administration;
• Experience supporting sourcing events, bid evaluations, contract changes, supplier performance meetings and contract close-out is preferred;
• Proficiency with Microsoft Office applications and experience using ERP, e‑sourcing, contract management, document management or electronic signature systems;
• Experience supporting capital projects, construction or field-based operations is considered an asset.

Competencies

• Strong organizational skills and attention to detail, with the ability to maintain accurate documentation, records and contract files.
• Working knowledge of contract administration, sourcing, commercial processes, and legal terms and conditions, with an understanding of how contractual requirements apply to day-to-day activities.
• Ability Ability to review and analyze information, identify risks or gaps, exercise sound judgement, and determine when follow-up or escalation is required.
• Clear and professional written and verbal communication skills, with the ability to prepare concise correspondence, reports, meeting minutes and other commercial documentation.
• Strong interpersonal and collaborative skills, with the confidence to work effectively with project teams, suppliers and internal stakeholders.
• Ability to manage multiple priorities, take ownership of deliverables and meet deadlines in a fast-paced and changing project environment.
• Demonstrates professionalism, accountability and a practical, solutions-focused approach to resolving day-to-day contracting and commercial matters.

Education and Certifications

• Post-secondary education in supply chain management, business, engineering, construction management or a related discipline; an equivalent combination of education and relevant experience may be considered.

Work Environment

• Primarily office-based, with regular computer work and meetings; occasional travel to project or field locations may be required.
• Fast-paced project environment with changing priorities, multiple stakeholders and time-sensitive deliverables.

Looking for meaningful work? We can help!

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

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