Supervisor, Supply & Administration

Valero Energy Inc.; Montréal-Est; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Full benefits package

Top retirement contributions

Training reimbursement program

Fitness activities reimbursement

Health and Wellness Program

Virtual healthcare access

On-site gym access

Rewards for service anniversaries

Summer schedule for eligible roles

Job summary

Valero Energy Inc. in Montreal, Quebec, seeks a Supervisor, Supply and Administration to manage supplier contracts for construction, maintenance and operations within the Terminals and Pipeline group.

You will negotiate terms, define contract standards, and ensure compliance with Valero policies while coordinating with internal clients and the legal department to optimize profitability and reliability of procurement processes.

Qualifications

• Bachelor of administration or related field, or college diploma with 5+ years of relevant experience.
• 7–10 years in purchasing and contract management.
• Experience in oil and gas is an asset.
• Strong analytical and negotiation abilities.

Responsibilities

• Negotiate contract terms including warranties and penalties with suppliers.
• Collaborate with legal and internal clients to maximize profitability.
• Review plans and contracts to ensure proper procurement of equipment and services.
• Supervise buyers and storekeepers and ensure safe, compliant operations.
• Monitor major orders, address urgent needs, and manage supply risks.
• Ensure compliance with purchasing policies and update procedures as needed.

Skills

Negotiation

Analytical skills

Communication

Oversight

Education

Bachelor's degree in administration or operations management

Tools

SAP

ISNetworld

Job description

Valero Energy Inc., with its Canadian head office in Montreal, is a subsidiary of Valero Energy Corporation, a Fortune 500 company. We are the leading distributor of petroleum products in Quebec, the Atlantic provinces and Ontario—and the world’s second-largest producer of renewable diesel fuel and ethanol. We stand out as the second-largest petroleum refiner in eastern Canada, thanks to our Jean-Gaulin Refinery in Lévis. We also possess numerous major logistical infrastructures, such as the Montreal East Terminal.

Our success? We owe it to our 10,000 employees who are committed to our values—including safety, environmental stewardship, teamwork, community engagement and operational excellence.

We consider our employees our most important asset and provide a wide variety of stimulating jobs for those seeking to grow professionally. Our salaries and benefits—along with our retirement savings plan, which ranks among Canada’s Top 5 in terms of employer contributions—are highly competitive. These are some of the reasons we are known as an employer of choice.

Role

The supervisor, Supply and Administration is responsible for implementing agreements and calls for tenders within the Terminals and Pipeline group. The incumbent takes care of negotiations, defines and/or provides the framework for project contract terms and conditions according to set standards and needs. He is responsible for the review, drafting and negociation of supplier contracts related to construction, maintenance and operations. He ensures the optimization and reliability of the processes under his responsability while meeting the needs of internal clients. He also ensures compliance with Valero standards and processes, as well as applicable legal requirements.

More specifically, the incumbent will be call upon to:

• Negotiate the agreements' terms and conditions (acceptation, warranty, return policy, service level and associated penalties).
• Collaborate with the legal Department and internal clients to implement agreements profitable to Valero
• Review plans, specifications and contracts to make sure that the equipment, material and services are ordered or bought
• Supervise the buyer and chief storekeeper as well as the storekeeper, and ensure a healthy and safe work environment
• Secure critical purchases, monitor major orders, respond to urgent situations and manage supply disruption risks
• Ensure compliance with the policies and procedures regarding purchases and store, identify opportunities for improvement and synergies, make recommendations and apply the resulting actions with the stakeholders
• Manage information systems related to contracts and store operations (SAP, safety tracking systems, ISNetworld);
• Guide and participate in the supplier approbation and evaluation process and in the application of warranties
• Update the schedules for deliveries and work progress/part procurement monitoring, and communicate with clients and suppliers to solve any problems that may be encountered
• Control the validity of a contractor, making sure that said contractor meets all regulatory requirements (RBQ licence, insurance, capacities, etc.);
• Draw up and complete purchase contract forms (and define specifications) ;
• Guide the call for tenders and purchasing processes ;
• Collaborate with project leaders to make sure that objectives are reached;
• Monitor and validate financial commitments and budgets for the Canadian Logistics Terminals group ;
• Constantly follow-up on changes brought to internal rules (from Montreal or SA Corporate offices) and legal rules in order to analyse their impacts on supply activities, and adjust procedures accordingly
• Ensure contract follow-ups and constantly look after the Company’s best interests.

Qualifications

• Bachelor of administration or in operations management or any other appropriate field, or college diploma in a related field combined with 5 years of relevant experience
• 7-10 years of experience in purchasing and contract management
• Experience in the oil and gas industry, an important asset
• Demonstrated analytical skills
• Strong abilities in communication and negociation

Valero Energy Inc. is governed by the Charter of the French Language. However, knowledge of English is considered necessary for performing the tasks of this position. The individual in this position will be required to review documents and interact both verbally and in writing with colleagues at the head office in Texas or in other Canadian provinces, or with various stakeholders such as customers, suppliers, unilingual anglophone business partners.

When working at our Company, your benefits will include

• Full benefits package
• Being employed by one of Canada’s Top 5 employers in contributions to the retirement savings plan
• Reimbursement of training expenses program
• Reimbursement of fitness activities program
• Health and Wellness Program
• Free access at all times to virtual healthcare
• On-site access to a gym and fitness courses
• Rewards program for service anniversaries
• Summer schedule for eligible positions
• Plus many more to discover!