Summer Student – Executive Assistant

Northwest Employment Works; Sioux Lookout; On-site; CAD 30,494 - 40,960; Full time

Job summary

Northwest Employment Works in Sioux Lookout is hiring a Summer Student for the Executive Assistant position. The ideal candidate will assist the Executive Operations Manager with a variety of administrative tasks, such as managing calendars, handling communications, and coordinating travel. Strong organizational and communication skills are essential, and priority will be given to applicants of First Nations ancestry. Proficiency in Microsoft Office Suite is required. The hourly rate ranges from $22.136 to $29.733.

Qualifications

• Ability to communicate in a First Nations dialect is an asset.
• Discretion and confidentiality in handling sensitive information.
• Must be willing to travel and work flexible hours.

Responsibilities

• Assist in routine administrative tasks like managing calendars and scheduling appointments.
• Serve as a primary contact, screening calls and responding to inquiries.
• Coordinate travel itineraries with the travel department.

Skills

Strong organizational skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite

Strong problem-solving skills

Interpersonal skills

Education

Current student in business administration or health-related area

Job description

Internal/External Posting
Position Type: Summer Student
Posting Type: New position
Location: Sioux Lookout
Hourly Rate: $ 22.136 – $ 29.733
Reference Number: SUMME001579
If applying by email, indicate the reference number in the subject line

Job Summary

The Summer Student – Executive Assistant is primarily responsible for supporting the Executive Operations Manager.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.
• A current student working to achieve a post-secondary education in business administration/health-related area.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and handle multiple assignments simultaneously.
• Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in using office software and applications (e.g., Microsoft Office Suite, calendar management tools, emails).
• Strong problem-solving skills and the ability to work independently with, at times, minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong interpersonal skills and the ability to work well in a team environment.
• Must be willing to travel and be flexible with work hours.
• The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities

• Assist in routine administrative tasks such as managing calendars, scheduling appointments, arranging meetings, preparing documents, drafting correspondence, and maintaining filing systems.
• Serve as a primary point of contact, screening phone calls, taking messages, and responding to inquiries in a professional and timely manner.
• Work with SLFNHA travel department, in coordinating travel itineraries, including flights, accommodation, and transportation.
• Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and equipment setup.
• Prepare and submit expense claims.
• Maintain and update databases, records, and confidential files.
• Assist in office management duties, including ordering supplies and maintaining office equipment.
• Attend scheduled meetings and document and distribute meeting minutes.
• All other duties as assigned.