Student Administrator CO-OP and Interns

Mchigeeng; Ottawa; On-site; CAD 25,003 - 35,610; Part time

Job summary

A community organization in Ottawa is seeking a Student Administrator to provide essential administrative support. In this role, you will assist with daily office operations, ensuring efficient workflow by handling routine responsibilities like data entry, scheduling events, and managing communications. The ideal candidate will possess strong organizational skills and excellent communication abilities. This is a short-term opportunity for eligible First Nations students seeking valuable hands-on experience in an office environment.

Qualifications

• Must be a First Nations secondary or post-secondary student.
• Legally entitled to work in Canada.
• Age between 15 to 30 years at the start of the program's activities.

Responsibilities

• Enter student information into the database, ensuring accuracy and confidentiality.
• Assist in scheduling meetings and events for department staff.
• Respond to inquiries via email and phone, providing necessary guidance.
• Organize and file documents, ensuring all records are easily retrievable.
• Assist in organizing and preparing for department events.
• Provide general office support such as photocopying and managing supplies.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication

Proficiency in Microsoft Office Suite

Ability to handle sensitive information with discretion

Basic knowledge of database management

Education

Secondary or post-secondary student

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Department:Admin – Human Resources

Classification:Student

Employment Status: Short term

Wage: $22.00/ hour 37.5 hours/week

Job Summary

The Student Administrator will provide essential administrative support to the office operations, assisting with the smooth execution of daily tasks and ensuring efficient workflow. The role will involve handling routine office responsibilities, maintaining organized records, and supporting various internal processes to facilitate the effective functioning of the department.

Key Responsibilities

• Data Entry and Record Maintenance: Enter student information into the database, ensuring accuracy and confidentiality. Update records as necessary and assist in maintaining files.
• Scheduling and Coordination: Assist in scheduling meetings and events for department staff, or community members. Coordinate room bookings and prepare relevant materials for meetings or events.
• Communication: Respond to inquiries via email and phone, providing necessary guidance or forwarding to the appropriate department. Assist in drafting and distributing newsletters or announcements.
• Document Management: Organize and file documents, ensuring that all records are stored according to departmental guidelines and easy to retrieve when needed.
• Event Support: Assist in organizing and preparing for events, such as orientations, workshops, or ceremonies.
• Other Administrative Tasks: Provide general office support such as photocopying, scanning, and managing office supplies.

Skills Required

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.
• Basic knowledge of database management (preferred but not required).

Learning Outcomes

• Gain hands-on experience in office administration and student services.
• Develop skills in time management, communication, and professional writing.
• Learn the importance of confidentiality and data protection in an sensitive environment.

Eligibility

• First Nations secondary and post-secondary students ordinarily resident on reserve, in recognized communities or on community lands

Eligible youth must be legally entitled to work in Canada. Youth refers to persons aged 15 to 30 years at the start of the program's activities. Eligible youth must be a secondary or post-secondary student in a recognized educational institution and be returning to studies in the next academic session.

****Proof of eligibility will be required.*****

On going applications will be accepted for Co-op and Internship opportunity.