Admin II – Physician Services

Northwest Employment Works; Sioux Lookout; On-site; CAD 51,000 - 69,000; Full time

Benefits offered by this job

Health and dental benefits

Competitive time off plans

Job summary

Sioux Lookout First Nations Health Authority (SLFNHA) is seeking an Admin II – Physician Services to support scheduling of physician orientation, accommodations, and related office duties. Under the supervision of the Physician Services Manager, you will coordinate accommodations, assist billing and scheduling teams, and help maintain records and communications with ISC and other partners.

This full-time role offers a community-focused environment with opportunities for professional development

Qualifications

• Minimum Grade 12 or a combination of education and experience as deemed acceptable by SLFNHA.
• Certificate/diploma in an office administration or secretarial course is an asset.
• Minimum 1 year of administrative or clerical experience.
• Previous experience in a medical office setting is an asset.
• Valid driver’s license.
• Proficiency in Microsoft Office (Word, Excel) products.
• Proficiency with current electronic communication tools.
• Working knowledge of databases.
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.

Responsibilities

• Assist with development of orientation schedules for new physicians and learners with both external and internal departments and agencies.
• Participate and contribute to the regional physician orientation.
• Ensure the accommodation spreadsheet is up to date.
• Assign accommodations to incoming physicians and specialists. Provide information on outside accommodation when necessary.
• Complete weekly emergency accommodations schedule.
• Ensure cleanliness of accommodations prior to physician arrival and arrange/schedule weekly housekeeping in collaboration with Indigenous Services Canada (ISC).
• Monitor and secure maintenance of accommodations with ISC.
• Order, track, and maintain accommodation unit supplies.
• Track accommodation inventory (e.g., large purchases and furniture) keep items well maintained, and remove non-working items from units when necessary.
• Provide unit access information to incoming physicians for keyless entry.
• Purchase items for welcome food boxes for incoming physicians (based on their dietary restrictions and personal choices) and ensure timely delivery to their assigned unit prior to their arrival.
• Participate in the rotation of after-hours physician pick up, tour of Sioux Lookout, and drop-off to accommodations.
• Inform Finance of monthly accommodation arrangements for invoicing and rent collection.
• Update invoice and receipt tracking spreadsheet.
• Prepare welcome packages with necessary items and deliver to unit Or email incoming physicians with a welcome letter with instructions for pickup.
• Create and maintain accommodation unit binders.
• Ensure scheduling of annual spring cleaning of all units and coordinate installation of air conditioners and insect spraying.
• Schedule and complete bi-annual inspections of units with ISC.
• Oversee locum vehicle, including maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users.
• Update and distribute current monthly physician list.
• Develop accommodation feedback surveys to improve current process and have continuous improvement.
• Complete data entry to create spreadsheets for tracking and sharing information/statistics.
• Prepare documents for distribution, letters, memorandums, work plans, reports, and confidential correspondence.
• Submit content for the monthly physician newsletter.
• Submit content for the annual reports for both Sioux Lookout First Nations Health Authority (SLFNHA) and Sioux Lookout Regional Physicians’ Services Inc (SLRPSI).
• Review monthly general ledgers and communicate discrepancies with finance.
• Provide support to scheduling and billing teams in times of high demand or absences.
• Perform errands/duties at various sites as required.
• All other duties as required.

Skills

Microsoft Office

Electronic communication tools

Databases

Driver's license

First Nations dialect knowledge

Education

Grade 12

Office administration diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Internal/External Posting
This posting is to fill a current vacancy
Reference Number: ADMIN001640 If applying by email, indicate the reference number in the subject line

Job Type: Full Time Permanent
Location: Sioux Lookout, Ontario
Rate of Pay: Annual $51,319 – $68,932/ Hourly $28.197 – $37.874
Hours of Work: 35 hours per week
Application Deadline: September 3, 2026 @ 8:30a.m. CST

Position Summary
Under the direction of the Physician Services Manager, the Physician Services Assistant is responsible for the scheduling of all areas of physician orientation, accommodations, and assisting with various office duties, including supporting the scheduling and billing teams as needed.

Accountability
The Admin II – Physician Services is directly accountable to the Manager – Physician Services.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Minimum Grade 12 or a combination of education and experience as deemed acceptable by SLFNHA
• Certificate/diploma in an office administration or secretarial course is an asset
• Minimum 1 year of administrative or clerical experience
• Previous experience in a medical office setting is an asset
• Valid driver’s license
• Proficiency in Microsoft Office (Word, Excel) products
• Proficiency with current electronic communication tools
• Working knowledge of databases
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset
• Ability to perform the requirements of the role on a regular basis

Roles & Responsibilities

• Assist with development of orientation schedules for new physicians and learners with both external and internal departments and agencies.
• Participate and contribute to the regional physician orientation.
• Ensure the accommodation spreadsheet is up to date.
• Assign accommodations to incoming physicians and specialists. Provide information on outside accommodation when necessary.
• Complete weekly emergency accommodations schedule.
• Ensure cleanliness of accommodations prior to physician arrival and arrange/schedule weekly housekeeping in collaboration with Indigenous Services Canada (ISC).
• Monitor and secure maintenance of accommodations with ISC.
• Order, track, and maintain accommodation unit supplies.
• Track accommodation inventory (e.g., large purchases and furniture) keep items well maintained, and remove non-working items from units when necessary.
• Provide unit access information to incoming physicians for keyless entry.
• Purchase items for welcome food boxes for incoming physicians (based on their dietary restrictions and personal choices) and ensure timely delivery to their assigned unit prior to their arrival.
• Participate in the rotation of after-hours physician pick up, tour of Sioux Lookout, and drop-off to accommodations.
• Inform Finance of monthly accommodation arrangements for invoicing and rent collection.
• Update invoice and receipt tracking spreadsheet.
• Prepare welcome packages with necessary items and deliver to unit Or email incoming physicians with a welcome letter with instructions for pickup.
• Create and maintain accommodation unit binders.
• Ensure scheduling of annual spring cleaning of all units and coordinate installation of air conditioners and insect spraying.
• Schedule and complete bi-annual inspections of units with ISC.
• Oversee locum vehicle, including maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users.
• Update and distribute current monthly physician list.
• Develop accommodation feedback surveys to improve current process and have continuous improvement.
• Complete data entry to create spreadsheets for tracking and sharing information/statistics.
• Prepare documents for distribution, letters, memorandums, work plans, reports, and confidential correspondence.
• Submit content for the monthly physician newsletter.
• Submit content for the annual reports for both Sioux Lookout First Nations Health Authority (SLFNHA) and Sioux Lookout Regional Physicians’ Services Inc (SLRPSI).
• Review monthly general ledgers and communicate discrepancies with finance.
• Provide support to scheduling and billing teams in times of high demand or absences.
• Perform errands/duties at various sites as required.
• All other duties as required.

Working Conditions

• Prolonged sitting
• Prolonged exposure to computer screens
• Prolonged keyboard and mouse usage
• Lifting up to 25 pounds
• Frequent movement in and out of the office to attend to matters offsite
• Preapproved overtime as required.

About Working with Us
The Sioux Lookout First Nations Health Authority (SLFNHA) serves 33 First Nation communities in the Sioux Lookout region in Ontario, Canada. Mandated by the leadership in these communities, our organization is dedicated to strengthening First Nations by contributing in unique ways to a strong health system for the Anishinabe.

We value respect, relationships, culture, equality and fairness. Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible.

We offer competitive and comprehensive employment benefits to Full-Time employees:

• Health and dental benefits
• Competitive time off plans that increase with years of service
• Pension plan & comprehensive insurance coverage
• Fitness reimbursement program
• Professional development opportunities
• Relocation assistance

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: [phone]
Fax: [phone]
Email: [e-mail]

No resumes received after application deadline will be accepted.
SLFNHA wishes to thank all applicants in advance.
However, only those selected for an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com