Subcontractor Payable Administrator

EllisDon Corporation; London; On-site; CAD 50,000 - 60,000; Full time

Job summary

EllisDon Corporation in Ontario, London is seeking a Subcontractor Payable Administrator to manage subcontractor invoices, ensure timely payables, and liaise with project managers and vendors. The role requires strong accounts payable experience and a collaborative approach within a dynamic construction environment.

You will process progress invoices for approval, resolve payment discrepancies, support general administrative tasks, and contribute to a proactive, inclusive workplace at EllisDon.

Qualifications

• Two to three years of accounts payable experience.
• Willing to learn new software.
• Detail oriented and thorough in execution.
• Highly organized with ability to multi-task.
• Excellent communication and vendor relations skills.

Responsibilities

• Enter subcontractor invoices accurately and timely to ensure payables processing.
• Liaise with project managers and subcontractors to obtain required documentation (insurance/WSIB/WCB certificates).
• Process subcontractor progress invoices for approval by the Project Manager.

Skills

Accounts payable

Vendor relations

Attention to detail

Multi-tasking

Communication

Job description

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in and our latest Impact Report, highlighting how we’re putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Subcontractor Payable Administrator will:

• Ensure subcontractor invoices are entered into the system accurately and in a timely manner to ensure subcontractor payables are processed as required.
• Liaise with project managers and subcontractors to obtain all required documentation, including insurance and WSIB/WCB certificates
• Accurately process subcontractor progress invoices for approval by the Project Manager.
• Resolve discrepancies on invoices or subcontractor requests for payment by interfacing with other areas, departments, subcontractors and clients.
• Field and properly resolve subcontractor questions and problems regarding payment issues.
• Assist with other administrative functions as required, such as filing, scanning, and reception backup

Is this the right role for you?

• Minimum of two to three years of experience in accounts payable or relevant experience.
• Must be comfortable learning new software.
• Must be detail oriented and thorough in execution of work.
• Highly organized with the ability to multi-task.
• Must possess excellent communication skills and enjoy building relationships with vendors and co-workers in a fast-paced environment.
• The salary range for this role is $50,000 - $60,000.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We’ll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone , at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.