Subcontracts Payable Insurance Administrator

EllisDon Corporation; London; On-site; CAD 50,000 - 60,000; Full time

Job summary

EllisDon Corporation is seeking a Subcontracts Payable Insurance Administrator to support our dynamic team in Ontario. You will obtain and review insurance and WSIB/WCB certificates, resolve discrepancies, and ensure timely entry of subcontractor invoices into our system.

You will also assist with general administrative tasks and collaborate with project managers and vendors in a fast-paced environment. The role emphasizes accuracy, organization, and strong communication skills to maintain

Qualifications

• Detail oriented and thorough in execution of work.
• Highly organized with the ability to multi-task.
• Excellent communication skills and ability to build vendor relations.
• Experience in insurance data entry is an asset.

Responsibilities

• Play a key role on our Subcontractor Payables team, obtaining and reviewing all required insurance certificates, WSIB/WCB certificates, and other documentation to ensure compliance.
• Review Statutory declarations and Indemnity documents as required.
• Resolve discrepancies by interfacing with other areas, departments, and subcontractors.
• Field and resolve subcontractor questions and problems regarding payment issues.
• Ensure subcontractor invoices are entered into the system accurately and timely to process payables.
• Assist with other administrative functions as required, such as filing, scanning, and reception backup.

Skills

Insurance data entry

Attention to detail

Multi-tasking

Vendor relationships

Communication skills

Tools

MS Excel

Job description

Connect with us

LinkedIn, Instagram, Facebook, Twitter.

Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in and our latest Impact Report, highlighting how we’re putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Subcontracts Payable Insurance Administrator will:

• Play a key role on our Subcontractor Payables team, obtaining and reviewing all required insurance certificates, WSIB/WCB certificates, and other supporting documentation from subcontractors and project managers to ensure compliance with internal policies.
• Review Statutory declarations and Indemnity documents as required.
• Resolve discrepancies by interfacing with other areas, departments, and subcontractors.
• Field and properly resolve subcontractor questions and problems regarding payment issues.
• As needed, ensure subcontractor invoices are entered into the system accurately , and in a timely manner, to ensure subcontractor payables are processed as required.
• Assist with other administrative functions as required, such as filing, scanning, and reception backup.

This is the right role for you if:

• You are comfortable learning new software.
• You are detail oriented and thorough in execution of work.
• Highly organized with the ability to multi-task.
• Must possess excellent communication skills and enjoy building relationships with vendors and co-workers in a fast-paced environment.
• Experience in insurance data entry is an asset.
• The salary range for this role is $50,000 - $60,000.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We’ll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio‑economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone , at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.