Project Administrator

EllisDon Corporation; Canada; On-site; CAD 66,000 - 81,000; Full time

Job summary

EllisDon Corporation in Canada is seeking a proactive Project Administrator to support site operations and project teams. You will greet visitors, organize meetings, manage mail, and maintain project records with accuracy.

Strong collaboration, teamwork, and communication skills are essential. You will also coordinate travel, prepare materials, and maintain Excel-based project data for reporting, ensuring smooth day-to-day operations on site.

Qualifications

• Minimum of two years of administrative experience.
• Experience in a construction or project-based environment is an asset.

Responsibilities

• Greet and direct visitors, guests, and deliveries professionally and efficiently.
• Maintain office and lunchroom supplies for project teams.
• Coordinate meetings, prepare materials, and distribute meeting minutes.
• Manage mail, boardroom bookings, project records, training materials, and administrative resources.
• Arrange travel, events, meetings, and office relocations as needed.
• Provide administrative support to ensure smooth site operations.
• Maintain and validate project data in Excel and company systems for accurate reporting.

Skills

People skills

Teamwork

Interpersonal skills

Verbal communication

Written communication

Excel

Tools

Excel

Job description

Connect with us LinkedIn, Instagram, Facebook, Twitter. Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch. Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others. In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Project Administrator will:

• Greet and direct visitors, guests, and deliveries professionally and efficiently
• Maintain office and lunchroom supplies for project teams
• Coordinate meetings, prepare materials, and distribute meeting minutes
• Manage mail, boardroom bookings, project records, training materials, and administrative resources
• Arrange travel, events, meetings, and office relocations as needed
• Provide administrative support to ensure smooth site operations
• Maintain and validate project data in Excel and company systems for accurate reporting

Is this the right role for you? Minimum of two years of administrative experience; experience in a construction or project-based environment is considered an asset

• Strong collaboration, teamwork, and interpersonal skills
• Ability to quickly build and maintain effective working relationships with a broad range of internal and external stakeholders
• Excellent verbal and written communication skills, with the ability to maintain a professional, service-oriented approach with employees, clients, service providers, and suppliers

The salary range for this role is: $66,000 - $81,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity. Go ahead and be yourself. We'll pay you for it! We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. EllisDon uses AI tools to assist in screening and assessing applicants for this position. Our people are at the heart of everything we do. From our employees to clients, subcontractors, partners, and our considerable network of contacts, building strong, resilient relationships is the key to our success. We build on great relationships. We pride ourselves on being great people to work with. Guided by our shared values of trust, complete openness, and mutual respect and accountability, we’ve built a construction services company known for our people and integrity. We exist to provide great careers to one another With us you can expect to continually evolve your career, benefitting from mentorship at every level and working collaboratively with other teams to expand your knowledge and experience. Values-based leadership. EllisDon’s culture and approach to business is a reflection of our core values and principles: freedom, trust, complete openness, mutual accountability, entrepreneurial enthusiasm, integrity and mutual respect.