Subcontractor Payable Administrator

J EllisDon Corporation; London; On-site; CAD 50,000 - 60,000; Full time

Job summary

EllisDon is seeking an organized Accounts Payable professional in Canada to enter subcontractor invoices accurately, coordinate with project managers, and ensure timely payment processing in a fast-paced construction environment.

You will resolve payment discrepancies, assist with filing and reception duties, and build strong vendor relationships while upholding integrity and diversity across the team; salary ranges CAD 50,000–60,000 annually with a competitive benefits package.

Qualifications

• Minimum of two to three years of experience in accounts payable.
• Must be comfortable learning new software.
• Must be detail oriented and thorough in execution of work.
• Highly organized with the ability to multi-task.
• Must possess excellent communication skills and enjoy building relationships with vendors and co-workers in a fast-paced environment.

Responsibilities

• Ensure subcontractor invoices are entered into the system accurately and in a timely manner to ensure subcontractor payables are processed as required.
• Liaise with project managers and subcontractors to obtain all required documentation, including insurance and WSIB/WCB certificates
• Accurately process subcontractor progress invoices for approval by the Project Manager.
• Resolve discrepancies on invoices or subcontractor requests for payment by interfacing with other areas, departments, subcontractors and clients.
• Field and properly resolve subcontractor questions and problems regarding payment issues.
• Assist with other administrative functions as required, such as filing, scanning, and reception backup

Skills

Accounts payable

Attention to detail

Communication skills

Job description

Connect with us LinkedIn, Instagram, Facebook, Twitter. Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch. Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others. In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

Roles & Responsibilities

• Ensure subcontractor invoices are entered into the system accurately and in a timely manner to ensure subcontractor payables are processed as required.
• Liaise with project managers and subcontractors to obtain all required documentation, including insurance and WSIB/WCB certificates
• Accurately process subcontractor progress invoices for approval by the Project Manager.
• Resolve discrepancies on invoices or subcontractor requests for payment by interfacing with other areas, departments, subcontractors and clients.
• Field and properly resolve subcontractor questions and problems regarding payment issues.
• Assist with other administrative functions as required, such as filing, scanning, and reception backup

Qualifications & Requirements

• Minimum of two to three years of experience in accounts payable or relevant experience.
• Must be comfortable learning new software.
• Must be detail oriented and thorough in execution of work.
• Highly organized with the ability to multi-task.
• Must possess excellent communication skills and enjoy building relationships with vendors and co-workers in a fast-paced environment.

Salary & Benefits

The salary range for this role is $50,000 - $60,000.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Equal Opportunity & Diversity

We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.

Company Culture & Values

From our employees to clients, subcontractors, partners, and our considerable network of contacts, building strong, resilient relationships is the key to our success. We build on great relationships. We pride ourselves on being great people to work with. Guided by our shared values of trust, complete openness, and mutual respect and accountability, we’ve built a construction services company known for our people and integrity. We exist to provide great careers to one another. With us you can expect to continually evolve your career, benefitting from mentorship at every level and working collaboratively with other teams to expand your knowledge and experience. Values-based leadership. EllisDon’s culture and approach to business is a reflection of our core values and principles: freedom, trust, complete openness, mutual accountability, entrepreneurial enthusiasm, integrity and mutual respect.