Office Administrator

S2 Architecture; Calgary; On-site; CAD 45,000 - 56,000; Full time

Benefits offered by this job

Competitive health plan

Family dental insurance

RRSP matching

Professional development

Social activities

Wellness spending accounts

S2 days for extra time to spend with a

Job summary

S2 Architecture is seeking an Office Administrator for our Calgary studio to handle front-desk duties and provide essential administrative support. You will greet clients, manage calls, coordinate mail, and assist multiple studios with supplies and travel arrangements.

Ideal candidates have 2–4 years of administrative experience, strong Microsoft Office skills, and a collaborative approach. The role offers growth across studios and participation in events and marketing support.

Qualifications

• Proven ability using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint (essential)
• Ability to use supplementary software such as Adobe Creative Suite (InDesign) (desirable)
• 2-4 years of experience in administrative or related field
• Experience within similar industry an asset

Responsibilities

• Manage the reception desk, including receiving all inbound calls and greeting visitors to the firm.
• Manage office upkeep and tidiness of kitchen and board rooms.
• Maintain and manage studio inventory and ordering of supplies for all studios.
• Provide administrative support in completing various administrative task as required.
• Provide administrative support to principals and leadership team as required.
• Prepare, receive and distribute all outgoing/incoming mail and couriers.
• Coordinate catering for various meetings.
• Manage off site storage filing and record keeping.
• Administer job emails appropriately across all departments.
• Manage travel for all studios as requested through travel agency.
• Coordinate with building managers across all studios.
• Coordinate social events across all studios.
• Assist marketing department with monthly studio updates.
• Assist in organization of various company events as required.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Tools

Adobe Creative Suite

Job description

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Office Administrator

5 min read

We’re looking for people who want to contribute their ideas and their passion to shape the built environment of our communities – collaboratively, creatively, and sustainably.

If you want to join us on this journey, read on and apply!

Why S2?

At S2, you’ll be part of an amazing team of diverse individuals across three studios – Calgary, Edmonton and Vancouver. We provide full service architectural, interior design, and master planning with a collaborative and inclusive approach to create spaces for people that support wellbeing, cultivate community, uphold sustainable design, and provide purposeful spaces for working, living, and playing.

At S2 Architecture we recognize that we are only the sum of our parts — we look for talented, inspired individuals who bring energy and passion to our culture along with a collaborative spirit to our work. We aspire to cultivating a fun and creative work environment that encourages creativity, innovation and teamwork.

If this sounds appealing to you – and you like to have a bit of fun as well – then we look forward to receiving your application.

We are looking for an Office Administrator for our Calgary studio to join our dynamic team.

We are looking for an individual with exceptional time management skills with the ability to multi-task and manage multiple deadlines, is detail oriented and possesses an intermediate level of administrative experience. Working as an integral part of the S2 Services team, the candidate must have strong communication skills, a positive attitude and a collaborative approach when working with colleagues, consultants and clients.

This position is critical to the running of the firm as it is the front face and voice of the firm and will provide exceptional customer service, both externally and internally in a professional manner. This role requires an individual to provide administrative support and work closely with all team members within all studios. The individual must be flexible, highly organized and be able to manage a variety of priorities and changing deadlines. This position provides the potential to gain experience in a variety of administrative departments for an individual with a strong desire to expand their skills.

What you will require:

Education, Licenses & Certifications:

• Proven ability using Microsoft Office Suite, including Outlook, Work, Excel, Power Point (essential)
• Ability to use supplementary software such as Adobe Creative Suite (InDesign) (desirable)

Experience:

• 2-4 years of experience in administrative or related field
• Experience within similar industry an asset

  What You Will Work On:

  • Manage the reception desk, including receiving all inbound calls and greeting visitors to the firm.
  • Manage office upkeep and tidiness of kitchen and board rooms.
  • Maintain and manage studio inventory and ordering of supplies for all studios.
  • Provide administrative support in completing various administrative task as required.
  • Provide administrative support to principals and leadership team as required.
  • Prepare, receive and distribute all outgoing/incoming mail and couriers.
  • Coordinate catering for various meetings.
  • Manage off site storage filing and record keeping.
  • Administer job emails appropriately across all departments.
  • Manage travel for all studios as requested through travel agency.
  • Coordinate with building managers across all studios.
  • Coordinate social events across all studios.
  • Assist marketing department with monthly studio updates.
  • Assist in organization of various company events as required.

  Our Values

  Smarter together

  Collaboration and teamwork with our clients, co-workers, principals, consultants, and suppliers is driven by more than a desire for coordination and efficiency. We believe that shared ideas, collective knowledge, and cumulative experience benefits everything.

  Stay grounded

  We believe that the people we work with, the environment and our communities are the wellsprings of our success—and that success can only be achieved when grounded in their well-being.

  Nurture our world

  Sustainability comes from the relationship we have with the world around us. How we live, what we choose to create, and the resources we utilize should be guided by a sense of stewardship that cultivates a natural balance between us and the natural world.

  Imagine more

  Our ideas are the currency we use to move forward. By breaking conventions and exploring the unconventional, we create environments where everyone freely expresses new ideas, nurtures innovative concepts, and grows creatively.

  We walk together

  Diversity and inclusivity are more than the respect of differences, they have a tangible value that is sought out and integrated into who we are. Our diverse unity gives us strength, insight, and the perspective to do extraordinary things.

  Relationships matter

  The relationships we have – people we interact with, communities we are part of, places we create, and the planet around us – are deeply connected to our well-being and success. Relationships that endure are the foundations on which we build everything.

  Some of the Benefits

  • Competitive health and dental insurance plan
  • Employee life and dependent life insurance
  • Long-term disability
  • Employee Family Assistance Program
  • Continuing education / professional development
  • Social activities
  • RRSP Matching
  • Health or Wellness spending accounts
  • S2 days for extra time to spend with family

  S2 Architecture is an equal opportunity employer that is committed to the principle and practices of employment equity. We invite all qualified individuals, including persons with disabilities, visible minorities, and Aboriginal Peoples to apply for our career opportunities.

  CALGARY

  6th Floor, 220 – 12th Ave. SW
  Calgary, AB T2R 0E9
  403.670.7000

  EDMONTON

  #401, 12068 – 104 Ave.
  Edmonton, AB T5K 0K2
  780.784.7100

  VANCOUVER

  #402, 134 Abbott St.
  Vancouver, BC V6B 2K4
  604.661.8806

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