Student Recruitment Assistant (Administrative Assistant II)

Medicine Hat College; Medicine Hat; On-site; CAD 42,000 - 54,000; Full time

Job summary

Medicine Hat College invites applications for a full-time, temporary Administrative Assistant II role, serving as a temporary leave replacement within the Marketing, Communications and Recruitment portfolio. The position provides administrative, operational, and coordination support to multiple teams while ensuring schedules, content, and student engagement remain organized and responsive.

Responsibilities include coordinating calendars, supporting activities across departments, and maintaining

Qualifications

• Two years of related administrative or office experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal and communication skills with a strong customer service orientation.

Responsibilities

• Coordinating calendars, meetings, schedules, travel arrangements, and operational logistics.
• Supporting marketing, communications, recruitment, and student engagement activities.
• Monitoring shared inquiries and coordinating appropriate follow-up, referral, or escalation.
• Coordinating student and athlete ambassador schedules, activities, and participation.
• Supporting campus tours, presentations, events, and experiential student engagement initiatives.
• Assisting with the preparation and organization of promotional materials, templates, communications, and event resources.
• Completing routine Sitecore website updates using approved content.
• Maintaining records, databases, contact information, trackers, and operational documentation.
• Supporting project coordination and information flow between departments and stakeholders.
• Monitoring timelines and identifying information gaps, overdue actions, or coordination requirements.

Skills

Strong organizational skills

Excellent interpersonal and comms

Customer service orientation

Education

Administrative Office Professional, Business Administration, Marketing, Communications, Information Technology, or related certificate

Tools

Databases

Content Management Systems

CRM tools

Job description

Medicine Hat College is welcoming applications for a full-time, temporary Administrative Assistant II position, for a temporary leave replacement.

A little about the role:

Reporting to the Manager, Strategic Marketing & Design, this position provides administrative, operational, and coordination support within the integrated Marketing, Communications and Recruitment portfolio. The role helps ensure activities, information, schedules, digital content, events, and student engagement initiatives remain organized, responsive, and aligned across multiple teams.

Primary responsibilities include:

• Coordinating calendars, meetings, schedules, travel arrangements, and operational logistics.
• Supporting marketing, communications, recruitment, and student engagement activities.
• Monitoring shared inquiries and coordinating appropriate follow-up, referral, or escalation.
• Coordinating student and athlete ambassador schedules, activities, and participation.
• Supporting campus tours, presentations, events, and experiential student engagement initiatives.
• Assisting with the preparation and organization of promotional materials, templates, communications, and event resources.
• Completing routine Sitecore website updates using approved content.
• Maintaining records, databases, contact information, trackers, and operational documentation.
• Supporting project coordination and information flow between departments and stakeholders.
• Monitoring timelines and identifying information gaps, overdue actions, or coordination requirements.

This position serves as an important operational link within the MHC community and other institutional partners. Responsibilities may evolve over time as departmental processes and service models continue to develop.

Details:

• Administrative Office Professional, Business Administration, Marketing, Communications, Information Technology, or a related certificate.
• Two years of related administrative or office experience.
• An equivalent combination of education and experience may be considered.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal and communication skills with a strong customer service orientation.
• Strong attention to detail and follow-through.
• The ability to work collaboratively across multiple teams and departments.
• Sound judgment in determining when to provide information, refer, or escalation inquiries.
• Experience using databases, content management systems, customer relationship management tools, or related digital systems is considered an asset.
• Experience supporting marketing, communications, recruitment, events, website administration, or student-facing activities is considered an asset.
• Knowledge of post-secondary processes and services is considered an asset.

Human Resources
Room C220
Medicine Hat College
299 College Drive SE
Medicine Hat, Alberta T1A 3Y6