Administrative Assistant

University of Regina; Regina; Hybrid; CAD 46,000 - 62,000; Full time

Benefits offered by this job

Health/Dental/Vision Benefits

Pension plan

Flexible spending account

Job summary

University of Regina is seeking an Administrative Assistant to provide comprehensive administrative support within the Faculty of Engineering and Applied Science. You will assist the Dean's Office and lead coordination of timetables, events and communications.

The role requires strong MS Office skills, experience with database systems, payroll, web content, and event management, along with the ability to work independently and as part of a team in a fast-paced setting.

Qualifications

• Grade 12 with a recognized business course.
• Minimum of three years experience related to the duties specified.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Provides administrative support to the Director, Program Coordinator, Associate Dean, and Faculty leadership on academic and operational matters.
• Coordinates Faculty timetable scheduling, course offerings, room bookings, and related scheduling processes.
• Plans, coordinates, and supports the delivery of annual Faculty events, meetings, and special initiatives.
• Develops and maintains Faculty communications materials, including website content, social media, posters, brochures, newsletters, and other promotional resources.
• Serves as the administrative resource for the Faculty Admissions and Studies Committee, including meeting coordination, agenda preparation, minute taking, and follow-up on committee actions.
• Maintains and updates the Faculty website and informational publications to ensure accurate and current information for students, faculty, staff, and external stakeholders.
• Provides backup support for purchasing, student payroll administration, and related financial processes.
• Provides front-line customer service and information to students, faculty, staff, and members of the public in the Faculty Main Office.
• Maintains records, prepares correspondence and reports, and assists with a variety of administrative and operational processes.
• Sorts and distributes mail and coordinates general office functions.
• Provide reception support and assist with general inquiries, including student-facing questions as needed
• Performs other related duties as assigned.

Skills

MS Word/Excel

Office administration

Policy application

Database systems (Banner/DCU)

Payroll

Web content & social media

Event management

Executive support to committees

Attention to detail

Independent & team work

Communication skills

Education

Grade 12 + business course

Equivalent combination of education and experience

Tools

Banner

DCU

Cascade

Job description

Administrative Assistant

Position Details

Posting Summary Competition Number 20260147A/S Position Title Administrative Assistant Faculty/Department Faculty of Engineering and Applied Science Unit Engineering-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you a highly organized and people-focused professional who thrives on providing exceptional administrative support and customer service?We’re seeking a proactive and dedicated Administrative Assistant to be an integral part of our team.

What you’ll Do

• Provides administrative support to the Director, Program Coordinator, Associate Dean, and Faculty leadership on academic and operational matters.
• Coordinates Faculty timetable scheduling, course offerings, room bookings, and related scheduling processes.
• Plans, coordinates, and supports the delivery of annual Faculty events, meetings, and special initiatives.
• Develops and maintains Faculty communications materials, including website content, social media, posters, brochures, newsletters, and other promotional resources.
• Serves as the administrative resource for the Faculty Admissions and Studies Committee, including meeting coordination, agenda preparation, minute taking, and follow-up on committee actions.
• Maintains and updates the Faculty website and informational publications to ensure accurate and current information for students, faculty, staff, and external stakeholders.
  Provides backup support for purchasing, student payroll administration, and related financial processes.
• Provides front-line customer service and information to students, faculty, staff, and members of the public in the Faculty Main Office.
• Maintains records, prepares correspondence and reports, and assists with a variety of administrative and operational processes.
• Sorts and distributes mail and coordinates general office functions.
• Provide reception support and assist with general inquiries, including student-facing questions as needed;
• Performs other related duties as assigned.

Why Join Us

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, pension plan, and much more!

Position Requirements

• Graduation from Grade 12 supplemented by the successful completion of a recognized business course;
• Minimum of three years experience related to the duties specified;
• An equivalent combination of education and experience may be considered.

Skills That Will Ensure Your Success in this Role

• Intermediate to advanced knowledge of MS365 applications including Word, and Excel;
• Knowledge of office practices, principles and procedures;
• Ability to apply university, government and Faculty academic and administrative policies and procedures;
• Experience using complex database systems; such as Banner and DCU ;
• Demonstrated experience entering payroll;
• Experience in web content and social media development; Cascade preferred;
• Demonstrated experience with event management planning and coordination;
• High level of organizational skills and ability to prioritize and handle multiple tasks efficiently and meet deadlines;
• Experience in providing executive support to committees, including agenda development, scheduling, minute taking and transcription and meeting package distribution;
• Strong attention to detail to complete high quality, accurate, error-free work;
• Ability to work independently and as part of a team in a fast-paced office environment exercising good judgment and calmness under pressure;
• Ability to work with minimal supervision and make informed, independent decisions in accordance with established policies and procedures;
• Ability to communicate effectively orally and in writing;
• Ability to edit and create materials for social media and informational publications; Adobe InDesign preferred;
• Ability to be courteous and tactful with everyone and ability to maintain effective working relationships with other employees.

Physical Demands

May involve lifting or handling packages associated with delivered good.

Pay Grade CUPE Phase 4 Salary Range

$45,591.40 - $61,570.60 Annually

Job Details

Status Term Work Hours Monday to Friday, 8:15 am to 4:30 pm Duration (if Term/Temporary) One year term, possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 08/25/2026 Job Close Date 08/31/2026 Open Until Filled No Special Application Instructions

Safety Statement

The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment.

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Required

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents